Winchester Excavations Committee Annual Report and Accounts for 2022123 Company 12175988 Registered Charity 1185865 Registered Office: Suite N1 2 Kidlington Centre High Street Kidlington Oxfordshire OX5 2DL Annual Rep(xt & Ants 2022123
Winchester Excavations Committee Directors Report This is a Private Cornpany limited by Guarantee atKI a Registered Charity. The purposes and administration of the Companylcharity a regulated by ts Arlicles of Associab"on. The Cornpany was set up to place an unincorporated tharity of the same name {210455) in 2019 and was registered by the Charity Cornmission for England and Wales on 1 October 2019 bul has only recently been able to stsrt trading because the prOsS of selb.ng up bank accounts for the new company was only completed in 2022. The application to set up new accounls with the bankers of the old charity were interrupted by the COVID 19 pandemic lockdowns in 2020. The bank lost the relevanl documents and resolutions lodged with them and the stsff originally involved had apparently left the banL We have now recovered the position with further applications lo the bank and arrangements were finalised in 2022.The Cornpany started trading on 1" October 2022. This set of ac(x)unts was approved by the twstees on 2 September 2023 for subrnission to the Independent Examiner, Companies House and the Charities Commission. Frederick Lyon Director and Trustee Bankers= Natlonal Westrnlnster Bank plc. Winchester Old Bank Branth, 105 High Stree( Winchester, Hampshi. S023 9AW Independent Exarniner Ms June Harrlson Bossington Close ROhamS Hampshire S016 8DW This Report and Accounts relate to the period from 1 October 202210 31 March 2023. Annual Report & Attounts 2022123 Page 2
Directors Re rt f the actsvities of the Chari 31 March 2023. durin the nod from 1° October 2022 to sl The Board met regularly on a quarterly basis. During this period work continued on the production of four volumes wilhin the Wlnchesler Studies series. Substantial progress was made on Volurne 3.1 Prehistoric and Roman Winchester which was delivered to our publishers. Archaeopress Ltd. in autumn 2022 and will be in print by the end of 2023. Substantial progress was made on Volume 4.1 The Anglosaxon Minsters, Volume 51 The Brooks and Volurne 6.1 Winchester Castle which should be dY for publication in 2024 and 2025. Work continued on digilisation of the volumes of Winchester Studies that have already been published and the first of these were available in 2022 wtth further volumes to be available in 2023 and 2024. The nurnber of Friends of Winchester Sludies (FOWS) remained stable during the year. and they continue to support the work of the Trustees and help raise aWanesS of that worL Two Friends Newsletters were published during 2022. A ]0r preoccupation of Ihe Boardrrrustees during the period was the raising of further funds to enable the work of publishing Winchester Studies to continue. The fundraising subcommittee has continued to be active within the limitations imposed on us and has generated some fvnding from new SoUrs. The main Sour of income during the period were grants from Ihe Linbury Trus( Hampshire Archives TrusL the Clarke Family Trust, Winchester City Council and Hampshire County Council. Individual donations were made by Rupert Nabam). Nigel Mthlair S)tt and Katherine Barclay. logether with smaller contributions from the 'Friends of Winchester Studies. and the Gift Aid tax relief on those donations where appropriate. The total surn raised by the Charity during the period was £82,910 and this was used to Ix)ver the cost of research fieldwork. o)py editing, dryawings. publication and the workroornloffice premises and staff in lfjdlington and Winchester. -ooOOo The Winchester Excavations Committee is independent of any other body and has no regular Sour of incorne other than that raised through rts own efforts. Signed...--.--.-...Frederick Lyon.----..--- (Director and Trustee) ..Barbara BryanL.. (Director and Trustee) Dated.- ..-27, ptember 2023...... Annual Rep(Kt & Accounts 2022123 Page 3
Winchester Excavations Committee Financial Statements for the period ended 31 March 2023 Report of the Independent Examiner This report on the accounts of the Winchester Excavations Committee for the period ended 31$1 March 2023 is in spect of an examination under S.43 of the Charities Act 1993. Respective responsibilities of Trustees and Examiner The charitys trustees are responsible for the preparation of the aGcounts in a¢¢ordan¢e with the Charities Acts 1993 and 2011 (Ihe Acts"). The charity's trustees consider that an audit is not required for this year under section 43(3) of the Charities Act 1993 and that an independent examlnation is needed. It is my responsibility to: Examine the accounts (section 43(3){a) of the 1993 Act); Follow the procedures laid down in the General Directions given by the Charity Commission (section 43(7){b) of the 1993 Act and section 145(5)(b} of the 2011 Act); State whether particular matters have come to my attention. Basis of Independent EXamineS report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual iterns or disclosures in the accounts and seeking explanations from you as Trustees conceming any such matters. The ProdureS undertaken do not provide all the evidence that would be required in an audit, and consequenlly I do not express an audit opinion on the view given by the accounts. Independent Examinerfs statement In connection with my examination. no matter has come to my attentlon: 1. Which gives me reasonable cause to believe that in any material respect the requirements have rK)t been met: To keep accounting records in accordance wtth section 41 of the 1993 Act and the Charities (Accounts and Reports) Regulations 2008 and To prepare accounts which accord with the accounting records and comply with section 130 of the 2011 ACL or 2. To which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: June Gwpnda Haffison 6th November 2023 Address- Bossington Close, Rownhams. Hampshire, S016 8DW Annual RepcKt & Accounts 2022123 Page 4
Techntal &ppwt Business Support DbitsatM)n Telecoms & Postage Rent. Rates. Utili$ & MaintenwKe Travel & Subsistence Priitry & Copylng 18.880 32,896 1.920 928 4,030 630 715 Technical DraWiS Ed"rt]"ng & Catsbgui Computer Expenses & Website M&scellane(x off£e expenses 1.250 8.979 799 1,783 rplus f perlod 10.101 Gran arKJ N McNar Scott R Nabarro K Barclay Hampshire ChoS Trust Clarke Famfy Trust The ntry Trusl WcheSter City Councl Hampshire County cnCl Other Donatrjns 2,000 5,000 1,280 1,770 132 rwm SubscriptK)ns Events and Activi1$ 735
Cash at Bank- 1 Cash at Bank- 2 10.007 34.934 34.934 Loan account (Note 1) 8,000 Surplus & Deficlency Account Openi)g Balance (Note 2) Surplusl(Dekit) 16.833 26,934 For the year endff 31st March 2(r23, the company was entItd to exemplion from audll under section 477 of the Companies Act 2006 relating to small companies. The members have not required company to obtaln audrt of ts coUnts for the year i) questK)n in accordance wilh sectm 476. The direclors acknowledge Iheir responsbilrties for comptywig with the requirements of the Act with respect to accountrKJ records and the prepara1K of accounts. These aCCnts have been prepared in accordance with the provisions applicable to companB5 subject to the small companles, regime. Accounts approved by the Board and Trustees on and signed on their behalf by= Frederk Lyon, Director and Trustee Barbara &yan¢ Drector and Trustee h Septem 02 The Accounts were examined by an Independt Exami)er JG H8rrison Independent Examtijer 06 November 2023
Winchester Excavations Committee Notes to the balance sheet Note 1 Loan Account The loan of£8.000 was made by a Friend of Winchester Sttjdies It will be converted in to a chatitable donation in 2024. Note 2 The balance on the Surplus and Deficiency Accountwas transferred from the forerunner of the charity (no. 210455)