2021-03-31-accounts - Yorkshire Cancer Community

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Yorkshire Cancer Community

Charity number 1185838

Annual Report and Financial Statements

for the period 16 October 2019 to 31 March 2021

Yorkshire Cancer Community

Annual Report and Financial Statements for the period 16 October 2019 to 31 March 2021

Contents	Page
Trustees' report	2 to 3
Examiner's report	4
Receipts and payments account	5
Statement of assets and liabilities	6
Notes to the accounts	7 to 9

Prepared by West Yorkshire Community Accounting Service

Yorkshire Cancer Community

Trustees' report for the period 16 October 2019 to 31 March 2021

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial period and up to and including the date the report was approved were: Name Position Dates Sara Williamson Chair Appointed 16 October 2019 Paul Vose Treasurer Appointed 16 October 2019 Zoe Bounds Appointed 16 October 2019 Deborah Adams Appointed 16 October 2019 Beverley Forkes Appointed 16 October 2019 John Whelpton Appointed 16 October 2019 Resigned 31 March 2020 Phil Gleeson Appointed 16 October 2019 Resigned 28 January 2021 Sheila Smith Appointed 16 October 2019 Resigned 25 February 2021

Charity number

The charity was registered with the Charity Commission for England and Wales, number 1185838, on 16 October 2019.

Principal address Bankers Unity House Barclays Bank UK PLC Westgate 1 Churchill Place Wakefield London WF1 1EP E14 5HP

Independent examiner

E J Beverley FCCA West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) formed on 16 October 2019, governed by a Foundation model constitution.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by a resolution at a meeting of the trustees.

Objectives and activities

The charity's objects

The relief of people in Yorkshire and the Humber who have been affected by cancer, their carers and families, at any point in their lives in particular but not exclusively by:

providing a network of information, advice and support, for people affected by cancer, their carers and families, and all those who share an interest in improving cancer services.

providing opportunities for people affected by cancer to share and compare experiences of using cancer services, to explore and discuss the range of issues, emotions and feelings relating to a cancer diagnosis and subsequent treatment.

promoting awareness of the available local and wider support and advice networks.

promoting opportunities for people affected by cancer to have easily accessible routes to influence providers of cancer services.

Yorkshire Cancer Community

Trustees' report (continued) for the year ended 31 March 2021

The charity's main activities

We are a small independent charity offering an information and support network for cancer patients, families and carers across Yorkshire and the Humber. Our vision is to effect change so that everyone impacted by cancer has the very best experience possible, and is able to make fully informed choices and shape future services.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the relief of those in need.

Achievements and performance

Circulated quarterly newsletters to our mailing list of 900 people
Run six online monthly support groups involving patients, carers and healthcare professionals
Maintained an informative website which lists local patient support groups and cancer charities
Reached around 10,000 people using our social media platforms to raise cancer awareness and share involvement opportunities
Worked with 38 University researchers to circulate opportunities for patients and carers to get involved in research proposals.
Worked in partnership with West Yorkshire and Harrogate Cancer Alliance to launch Cancer SMART – a network of people who are passionate about helping us to tackle cancer, with the potential to save lives by catching cancer early.
As part of Cancer SMART, we’ve recruited 70+ Digital Champions, 10 Cancer champions and 7 Community Connectors
Strengthened our Board by recruiting 7 potential trustees who will come on board at our next AGM

Financial review

The net receipts for the year were £66,290, including net receipts of £4,773 on unrestricted funds and net receipts of £61,517 on restricted funds.

Going concern

Assessing whether our organisation has been impacted by the coronavirus financially: We were fortunate in that we were able to shift our operations swiftly to digital platforms. This resulted in an underspend as we ceased to print newsletters and therefore incurred no printing or postage costs.

Meetings were held online, so again we did not incur venue hire or mileage costs.

We see these costs coming back into play for the year ahead with the reopening following a relaxation of restrictions, however that is likely to look.

We anticipate a blend of communication styles both on line, in person where space allows safely with travel costs, and back to printing and postage. We are comfortable with our 2021 financial projections and we have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are

approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £4,773. No official reserves policy yet adopted, although in practice we aim for three months running costs.

Signed on behalf of the board of trustees on 08/09/2021

Paul Vose (Trustee)

Yorkshire Cancer Community

Independent examiner's report to the trustees of Yorkshire Cancer Community Charitable Incorporated Organisation ('the CIO')

I report to the charity trustees on my examination of the accounts of the CIO for the period ended 31 March 2021, which are set out on pages 5 to 9.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

E J Beverley FCCA

09/11/2021

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

Yorkshire Cancer Community

Receipts and payments account

for the period 16 October 2019 to 31 March 2021

Notes 2021 Unrestricted funds £ Receipts Grants and donations (2) 4,703 Fundraising 1,259 Donation on incorporation 636 Total receipts 6,598 Payments Salaries NI and pensions (3) - Freelance worker - Staff expenses - Payroll cost - HR cost - Rent - Insurance - Licences - Website and IT support 474 Accountancy and independent examination - Subscriptions - Training 81 Equipment - Donations 405 Strategy day - Stationery and office supplies - Telephone - Administration support - Sundry expenses 73 Overpayment of hosting costs 792 Total payments 1,825 4,773 Fund balances brought forward - Fund balances carried forward (4) 4,773 Net receipts / (payments)	2021 Restricted funds £ 93,572 - - 93,572 24,898 450 657 80 180 500 806 445 780 420 52 - 1,175 - 600 462 300 250 - - 32,055 61,517 - 61,517	2021 Total funds £ 98,275 1,259 636 100,170 24,898 450 657 80 180 500 806 445 1,254 420 52 81 1,175 405 600 462 300 250 73 792 33,880 66,290 - 66,290

Yorkshire Cancer Community

Statement of assets and liabilities

as at 31 March 2021 2021 Unrestricted £ Cash funds Cash at bank 4,773 Total cash funds 4,773 Other monetary assets Overpaid hosting costs - to be repaid Assets retained for the charity's own use HP Laptop Liabilities Pension	2021 Restricted £ 61,517 61,517	2021 Total £ 66,290 66,290 £ 792 792 £ 900 900 £ 82 82

Approval of the accounts

The financial statements were approved by the board of trustees on 08/09/2021

Paul Vose (Trustee)

Yorkshire Cancer Community

Notes to the accounts

for the period ended 31 March 2021

1 Accounting policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Yorkshire Cancer Community

Notes to the accounts continued

for the period ended 31 March 2021

2 Grants and donations WY & H Cancer Alliance (1) WY & H Cancer Alliance (2) Macmillan Cancer Support Awards 4 All West Riding Masonic Charities Sir George Martin Trust Sovereign Health Care Albert Hunt Donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions	2021 Unrestricted funds £ - - - - - - - 2,000 2,703 4,703	2021 Restricted funds £ 30,000 44,000 308 9,266 1,902 2,520 5,576 - - 93,572	2021 Total funds £ 30,000 44,000 308 9,266 1,902 2,520 5,576 2,000 2,703 98,275 2021 £ 23,224 1,967 (1,363) 1,070 24,898

The average number employees during the year was 1, being an average of .9 full time equivalent.

Defined contribution pension scheme Costs of the scheme to the charity for the year Amount of any contributions outstanding at the year end Amount of any contributions prepaid at the year end 4 Restricted funds Balance b/f Incoming £ £ WY & H Cancer Alliance (1) - 30,000 WY & H Cancer Alliance (2) - 44,000 Macmillan Cancer Support - 308 Awards 4 All - 9,266 West Riding Masonic Charities - 1,902 Sir George Martin Trust - 2,520 Sovereign Health Care - 5,576 - 93,572	Outgoing £ 24,566 - 306 4,022 480 - 2,681 32,055	Transfers £ - - - - - - - -	2021 £ 1,070 82 - Balance c/f £ 5,434 44,000 2 5,244 1,422 2,520 2,895 61,517

Yorkshire Cancer Community

Notes to the accounts continued for the period ended 31 March 2021

4 Restricted funds (continued)

Fund name Purpose of restriction WY & H Cancer Alliance (1) To support the development of the local cancer champions/community connectors network during the financial year 2020/2021. This work may potentially include consultation around the title given to the programme and those individuals engaging in its work. WY & H Cancer Alliance (2) To support the continued development of the Cancer SMART/ cancer champions/digital champions/community connectors network during the financial year 2021/2022. Macmillan Cancer Support To support communication with the local network during Covid-19. Awards 4 All To run 3 face to face support groups including worker time, travel, venue hire and volunteer expenses. In light of covid-19, we can run virtual groups instead. West Riding Masonic Charities Towards website hosting and support costs. Sir George Martin Trust To write and research West Yorkshire stories for a digital newsletter plus layout costs and circulation to our mailing list. Sovereign Health Care Writing/researching stories and printing/postage costs covering West Yorkshire for quarterly newsletter. Agreement extended in the light of Covid-19 to cover newsletter costs until spent.

5 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Yorkshire Cancer Community

Charity number 1185838

Annual Report and Financial Statements

for the period 16 October 2019 to 31 March 2021

Yorkshire Cancer Community

Annual Report and Financial Statements for the period 16 October 2019 to 31 March 2021

Contents	Page
Trustees' report	2 to 3
Examiner's report	4
Receipts and payments account	5
Statement of assets and liabilities	6
Notes to the accounts	7 to 9

Prepared by West Yorkshire Community Accounting Service

Yorkshire Cancer Community

Trustees' report for the period 16 October 2019 to 31 March 2021

Reference and administrative details of the charity, its trustees and advisors

Charity number

The charity was registered with the Charity Commission for England and Wales, number 1185838, on 16 October 2019.

Principal address Bankers Unity House Barclays Bank UK PLC Westgate 1 Churchill Place Wakefield London WF1 1EP E14 5HP

Independent examiner

E J Beverley FCCA West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) formed on 16 October 2019, governed by a Foundation model constitution.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by a resolution at a meeting of the trustees.

Objectives and activities

The charity's objects

The relief of people in Yorkshire and the Humber who have been affected by cancer, their carers and families, at any point in their lives in particular but not exclusively by:

providing a network of information, advice and support, for people affected by cancer, their carers and families, and all those who share an interest in improving cancer services.

promoting awareness of the available local and wider support and advice networks.

promoting opportunities for people affected by cancer to have easily accessible routes to influence providers of cancer services.

Yorkshire Cancer Community

Trustees' report (continued) for the year ended 31 March 2021

The charity's main activities

Public benefit statement

Achievements and performance

Circulated quarterly newsletters to our mailing list of 900 people
Run six online monthly support groups involving patients, carers and healthcare professionals
Maintained an informative website which lists local patient support groups and cancer charities
Reached around 10,000 people using our social media platforms to raise cancer awareness and share involvement opportunities
Worked with 38 University researchers to circulate opportunities for patients and carers to get involved in research proposals.
Worked in partnership with West Yorkshire and Harrogate Cancer Alliance to launch Cancer SMART – a network of people who are passionate about helping us to tackle cancer, with the potential to save lives by catching cancer early.
As part of Cancer SMART, we’ve recruited 70+ Digital Champions, 10 Cancer champions and 7 Community Connectors
Strengthened our Board by recruiting 7 potential trustees who will come on board at our next AGM

Financial review

The net receipts for the year were £66,290, including net receipts of £4,773 on unrestricted funds and net receipts of £61,517 on restricted funds.

Going concern

Meetings were held online, so again we did not incur venue hire or mileage costs.

We see these costs coming back into play for the year ahead with the reopening following a relaxation of restrictions, however that is likely to look.

approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £4,773. No official reserves policy yet adopted, although in practice we aim for three months running costs.

Signed on behalf of the board of trustees on 08/09/2021

Paul Vose (Trustee)

Yorkshire Cancer Community

Independent examiner's report to the trustees of Yorkshire Cancer Community Charitable Incorporated Organisation ('the CIO')

I report to the charity trustees on my examination of the accounts of the CIO for the period ended 31 March 2021, which are set out on pages 5 to 9.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.

E J Beverley FCCA

09/11/2021

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

Yorkshire Cancer Community

Receipts and payments account

for the period 16 October 2019 to 31 March 2021

Notes 2021 Unrestricted funds £ Receipts Grants and donations (2) 4,703 Fundraising 1,259 Donation on incorporation 636 Total receipts 6,598 Payments Salaries NI and pensions (3) - Freelance worker - Staff expenses - Payroll cost - HR cost - Rent - Insurance - Licences - Website and IT support 474 Accountancy and independent examination - Subscriptions - Training 81 Equipment - Donations 405 Strategy day - Stationery and office supplies - Telephone - Administration support - Sundry expenses 73 Overpayment of hosting costs 792 Total payments 1,825 4,773 Fund balances brought forward - Fund balances carried forward (4) 4,773 Net receipts / (payments)	2021 Restricted funds £ 93,572 - - 93,572 24,898 450 657 80 180 500 806 445 780 420 52 - 1,175 - 600 462 300 250 - - 32,055 61,517 - 61,517	2021 Total funds £ 98,275 1,259 636 100,170 24,898 450 657 80 180 500 806 445 1,254 420 52 81 1,175 405 600 462 300 250 73 792 33,880 66,290 - 66,290

Yorkshire Cancer Community

Statement of assets and liabilities

as at 31 March 2021 2021 Unrestricted £ Cash funds Cash at bank 4,773 Total cash funds 4,773 Other monetary assets Overpaid hosting costs - to be repaid Assets retained for the charity's own use HP Laptop Liabilities Pension	2021 Restricted £ 61,517 61,517	2021 Total £ 66,290 66,290 £ 792 792 £ 900 900 £ 82 82

Approval of the accounts

The financial statements were approved by the board of trustees on 08/09/2021

Paul Vose (Trustee)

Yorkshire Cancer Community

Notes to the accounts

for the period ended 31 March 2021

1 Accounting policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Taxation

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Yorkshire Cancer Community

Notes to the accounts continued

for the period ended 31 March 2021

2 Grants and donations WY & H Cancer Alliance (1) WY & H Cancer Alliance (2) Macmillan Cancer Support Awards 4 All West Riding Masonic Charities Sir George Martin Trust Sovereign Health Care Albert Hunt Donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions	2021 Unrestricted funds £ - - - - - - - 2,000 2,703 4,703	2021 Restricted funds £ 30,000 44,000 308 9,266 1,902 2,520 5,576 - - 93,572	2021 Total funds £ 30,000 44,000 308 9,266 1,902 2,520 5,576 2,000 2,703 98,275 2021 £ 23,224 1,967 (1,363) 1,070 24,898

The average number employees during the year was 1, being an average of .9 full time equivalent.

Defined contribution pension scheme Costs of the scheme to the charity for the year Amount of any contributions outstanding at the year end Amount of any contributions prepaid at the year end 4 Restricted funds Balance b/f Incoming £ £ WY & H Cancer Alliance (1) - 30,000 WY & H Cancer Alliance (2) - 44,000 Macmillan Cancer Support - 308 Awards 4 All - 9,266 West Riding Masonic Charities - 1,902 Sir George Martin Trust - 2,520 Sovereign Health Care - 5,576 - 93,572	Outgoing £ 24,566 - 306 4,022 480 - 2,681 32,055	Transfers £ - - - - - - - -	2021 £ 1,070 82 - Balance c/f £ 5,434 44,000 2 5,244 1,422 2,520 2,895 61,517

Yorkshire Cancer Community

Notes to the accounts continued for the period ended 31 March 2021

4 Restricted funds (continued)

5 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Yorkshire Cancer Community

Independent examiner's report to the trustees of Yorkshire Cancer Community Charitable Incorporated Organisation ('the CIO')

I report to the charity trustees on my examination of the accounts of the CIO for the period ended 31 March 2021, which are set out on pages 5 to 9.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.

Signed: …………………………………… Name: E J Beverley FCCA

09/11/2021

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW