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2023-10-31-accounts

REGISTERED CHARITY NUMBER: 1185819

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 October 2023

for

Liberty Jamboree

Bates Weston LLP Chartered Accountants The Mills Canal Street Derby DE1 2RJ

Liberty Jamboree

Contents of the Financial Statements for the Year Ended 31 October 2023

Page
Reference and Administrative Details 1
Report of the Trustees 2 to 6
Independent Examiner's Report 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Financial Statements 10 to 16

Liberty Jamboree

Reference and Administrative Details for the Year Ended 31 October 2023

TRUSTEES A Hall
V Kerman
A Barnet
K Steventon
K Smith
M Clayton
E Clayton
B Feeley
S Barnes
S Walker
PRINCIPAL ADDRESS 4 Saltcroft
Hawks Yard
Armitage
Staffordshire
WS15 1SR
REGISTERED CHARITY 1185819
NUMBER
INDEPENDENT EXAMINER Bates Weston LLP
Chartered Accountants
The Mills
Canal Street
Derby
DE1 2RJ
BANKERS Barclays Bank Plc
Leicester
LE87 2BB

Page 1

Liberty Jamboree

Report of the Trustees

for the Year Ended 31 October 2023

The trustees present their report with the financial statements of the charity for the year ended 31 October 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts.

As Chair of Trustees, I am pleased to present the Annual Report for Liberty Jamboree, a Charitable Incorporated Organisation (CIO), for the year ending 31 October 2023. This report has been prepared in line with the guidelines provided by the Charity Commission for England and Wales, ensuring transparency and accountability in reporting our financial and operational performance.

This year has seen us navigate challenges and seize opportunities to enhance our impact. Our commitment to providing inclusive and transformative programs for the community remains steadfast.

Charitable Objectives

Liberty Jamboree's purpose is to promote social inclusion among young people and young adults with special educational needs, disabilities, or mental ill health in Staffordshire and the West Midlands. By preventing social exclusion and facilitating integration into society, Liberty Jamboree supports individuals and their families to overcome barriers and thrive.

Structure Governance and Management

Liberty Jamboree operates as a Charitable Incorporated Organisation (CIO), established on October 15, 2019. Governance follows the Charity Commission framework, with operations overseen by a diverse Board of Trustees who bring expertise aligned with the charity's strategic objectives.

1. Organisational Structure

Liberty is governed by a Board of Trustees, (12 trustees) who are responsible for strategic oversight, financial management, and ensuring compliance with legal and regulatory requirements. The board provides leadership, evaluates risks, and ensures the charity remains aligned with its mission and values.

The Senior Leadership Team (SLT) oversees daily operations, program delivery, and staff management. This includes financial planning, risk assessment, and engagement with funders, stakeholders, and the community.

Key roles within the organisation include:

2. Governance and Decision-Making

Liberty follows a structured governance model with clear policies and procedures to guide decision-making:

Page 2

Liberty Jamboree

Report of the Trustees for the Year Ended 31 October 2023

3. Risk Management and Internal Controls

Liberty employs a risk management framework to mitigate operational, financial, and reputational risks. Key measures include:

4. Partnerships and Stakeholder Engagement

Liberty collaborates with local authorities, funders, schools, and community organisations to strengthen service delivery. Effective stakeholder engagement supports funding sustainability, community impact, and strategic development.

By maintaining robust governance structures, effective financial management, and a proactive approach to risk, Liberty ensures the charity continues to grow, remain financially stable, and deliver impactful services to young people.

Activities and Achievements

Mission Statement:

To empower individuals with SEND (Special Educational Needs and Disabilities) through inclusive programs that foster independence, resilience, and societal integration.

2) Liberty Youth Clubs

- Achievements (2022 2023):

Volunteers

All Trustees give their time free of charge. The charity is grateful for their invaluable contribution.

Public Benefit Statement

The trustees confirm they have paid due regard to the Charity Commission's guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities and setting the grant-making policy.

Financial Review

Financial Highlights (2022-2023):

Reserves policy: Liberty Jamboree holds unrestricted reserves sufficient to cover over four months of operational costs, ensuring sustainability and readiness for unforeseen circumstances.

Page 3

Liberty Jamboree

Report of the Trustees for the Year Ended 31 October 2023

Compliance with Charity Commission Guidelines

This report adheres to the principles outlined in the Charities Act 2011 and the Charities SORP (Statement of Recommended Practice). It provides an overview of:

Financial Overview

Income

Liberty Jamboree received a total income of £441,642, reflecting a substantial increase compared to the prior year. Income sources were diverse and in compliance with Charity Commission requirements for proper documentation and usage. Highlights include:

These funds were used to deliver charitable activities and support administrative functions as outlined in our organisational objectives.

Expenditure

Total expenditure for the year amounted to £397,672, allocated across the following categories:

This expenditure was essential in delivering high-quality programs, meeting operational requirements, and addressing community needs effectively.

Surplus

The charity achieved a net surplus of £43,970, demonstrating strong financial management and enabling us to strengthen our reserves. This surplus increased our total bank balance to £164,834 as of 31 October 2023, ensuring future stability and growth.

Restricted and Unrestricted Funds

Restricted funds

Restricted funds totalled £200,507, allocated for specific projects and activities in line with donor stipulations. Notable projects included:

Unrestricted funds

Unrestricted funds of £241,135 provided operational flexibility, supporting core functions such as:

By ensuring clear separation and adherence to funding conditions, the charity complies with the Charity Commission's guidance on fund accounting.

Risk Management within Liberty's Financial Framework Using a Theory of Change Approach

Liberty has adopted a Theory of Change framework to manage financial risks effectively, ensuring sustainability and long-term impact. Our approach identifies risks, implements strategic responses, and continuously evaluates outcomes to maintain financial stability while delivering high-quality programs.

Page 4

Liberty Jamboree

Report of the Trustees for the Year Ended 31 October 2023

1. Identifying Risks

We proactively assess financial risks that could impact our ability to support young people and community projects. These include:

2. Inputs: Strengthening Financial Management

To mitigate these risks, Liberty implements key financial controls:

3. Activities: Implementing Risk Mitigation Strategies

4. Outputs: Strengthening Financial Sustainability

5. Impact: Ensuring Long-Term Stability and Growth

By embedding risk management within our Theory of Change, Liberty ensures financial stability, protecting our ability to deliver vital programs for young people. This proactive approach fosters trust with funders, enhances long-term sustainability, and ensures we continue making a meaningful impact in our community.

Balance Sheet

As at 31 October 2023: Total assets: £184,019 Liabilities: £10,799

Achievements and Impact

2023 was a milestone year for Liberty Jamboree, with notable accomplishments including:

These outcomes are aligned with our charitable objectives and demonstrate effective use of funds.

Governance and Accountability

The trustees have ensured that the charity complies with all regulatory requirements, including:

Page 5

Liberty Jamboree

Report of the Trustees for the Year Ended 31 October 2023

Liberty Jamboree follows a structured process for the election and appointment of trustees, in line with our governing documents. Trustees are elected by the membership during the Annual General Meeting (AGM), with elections held every three years. The process is open and transparent, allowing all eligible members to nominate and vote for candidates who will serve on the board. The election is conducted by a majority vote, ensuring that trustees are chosen democratically. The charity's constitution outlines the eligibility criteria for trustees, the nomination process, and the terms of office. If any vacancies arise between AGMs, they may be filled by co-option, subject to approval by the board. In addition to the membership-based election process, no external bodies or individuals are entitled to appoint trustees. This ensures that the governance of Liberty Jamboree remains fully accountable to its members.

Future plans

Liberty Jamboree's strategy for 2024 focuses on:

Statement of Trustees' Responsibilities

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the Trust's financial activities during the period and of its financial position at the end of the period.

In preparing financial statements giving a true and fair view, the trustees should follow best practice and:

Acknowledgements

On behalf of the Board of Trustees, I extend sincere thanks to:

Together, we have made a lasting impact on the lives of those we serve.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Approved by order of the board of trustees on 2 April 2025 and signed on its behalf by:

A Hall - Trustee

Page 6

Independent Examiner's Report to the Trustees of Liberty Jamboree

Independent examiner's report to the trustees of Liberty Jamboree

I report to the charity trustees on my examination of the accounts of Liberty Jamboree (the Trust) for the year ended 31 October 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Sean Douglass FCA

Bates Weston LLP Chartered Accountants The Mills Canal Street Derby DE1 2RJ

2 April 2025

Page 7

Liberty Jamboree

Statement of Financial Activities

for the Year Ended 31 October 2023

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
15,008
Charitable activities
4
Inclusive programmes
224,679
Other trading activities
3
1,448
Total
241,135
EXPENDITURE ON
Raising funds
422
Charitable activities
5
Inclusive programmes
219,886
Total
220,308
NET INCOME
20,827
RECONCILIATION OF FUNDS
Total funds brought forward
115,401
TOTAL FUNDS CARRIED FORWARD
136,228		 Restricted
funds
£
19,219
181,288
-
200,507
-
177,364
177,364
23,143
13,849
36,992		 2023
Total
funds
£
34,227
405,967
1,448
441,642
422
397,250
397,672
43,970
129,250
173,220		 2022
Total
funds
£
34,294
249,781
4,571
288,646
2,867
279,498
282,365
6,281
122,969
129,250

The notes form part of these financial statements

Page 8

Liberty Jamboree

Balance Sheet

31 October 2023

Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
11
-
CURRENT ASSETS
Debtors
12
1,441
Cash in hand
145,586
147,027
CREDITORS
Amounts falling due within one year
13
(10,799)
NET CURRENT ASSETS
136,228
TOTAL ASSETS LESS CURRENT
LIABILITIES
136,228
NET ASSETS
136,228
FUNDS
14
Unrestricted funds
Restricted funds:
Restricted Fixed Asset fund
Lichfield District Council
National Lottery
TOTAL FUNDS		 Restricted
funds
£
17,744
-
19,248
19,248
-
19,248
36,992
36,992		 2023
Total
funds
£
17,744
1,441
164,834
166,275
(10,799)
155,476
173,220
173,220
136,228
6,750
7,263
22,979
36,992
173,220		 2022
Total
funds
£
9,750
13,200
119,057
132,257
(12,757)
119,500
129,250
129,250
115,401
9,750
-
4,099
13,849
129,250

The financial statements were approved by the Board of Trustees and authorised for issue on 2 April 2025 and were signed on its behalf by:

A Hall - Trustee

The notes form part of these financial statements

Page 9

Liberty Jamboree

Notes to the Financial Statements for the Year Ended 31 October 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

These accounts along with the comparative figures have been revised owing to an adoption of accrual accounting and previously incorrect classification of restricted funds. These revised accounts replace the original annual accounts for the financial year 31 October 2023 and have been prepared as at the date of the original annual accounts and not as at the date of revision and therefore do not deal with events between those dates.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Grants

Grants are recognised in income when the grant proceeds are received or receivable unless future performance-related conditions are specified that have not been met. Grants received before the income recognition criteria are satisfied are recognised as a liability.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure inclusive of VAT is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

Tangible fixed assets

Tangible assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Motor vehicles - 20% on cost

No depreciation is charged until an asset is brought into use.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Page 10

continued...

Liberty Jamboree

Notes to the Financial Statements - continued

for the Year Ended 31 October 2023

1. ACCOUNTING POLICIES - continued

Fund accounting

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2. DONATIONS AND LEGACIES

2023 2022
£ £
Donations 20,218 8,625
Grants 14,009 25,669
34,227 34,294
3. OTHER TRADING ACTIVITIES
2023 2022
£ £
Youth club income 822 332
Rental income 626 4,239
1,448 4,571
4. INCOME FROM CHARITABLE ACTIVITIES
2023 2022
Activity £ £
Programme payments Inclusive programmes 224,679 102,202
Grants Inclusive programmes 181,288 147,579
405,967 249,781
5. CHARITABLE ACTIVITIES COSTS
Direct Grant Support
Costs (see funding of costs (see
note 6) activities note 7) Totals
£ £ £ £
Inclusive programmes 267,500 1,228 128,522 397,250

Page 11

continued...

Liberty Jamboree

Notes to the Financial Statements - continued

for the Year Ended 31 October 2023

6. DIRECT COSTS OF CHARITABLE ACTIVITIES

DIRECT COSTS OF CHARITABLE ACTIVITIES
Staff costs
Programme costs
SUPPORT COSTS		 2023
£
164,108
103,392
267,500		 2022
£
118,684
35,141
153,825
2023 2022
£ £
Staff costs 69,987 72,786
Premises and IT 31,271 35,584
Transport 19,410 13,374
Marketing 422 2,867
Governance 7,432 1,004
128,522 125,615

7. SUPPORT COSTS

8. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 October 2023 nor for the year ended 31 October 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 October 2023 nor for the year ended 31 October 2022.

9. STAFF COSTS

Wages and salaries
Social security costs
Other pension costs
The average monthly number of employees during the year was as follows:
Charitable service work		 2023
£
213,451
10,811
-
224,262
2023
8		 2022
£
160,589
12,645
2,039
175,273
2022
6

No employees received emoluments in excess of £60,000.

Page 12

continued...

Liberty Jamboree

Notes to the Financial Statements - continued for the Year Ended 31 October 2023

10.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
27,757
Charitable activities
Inclusive programmes
102,202
Other trading activities
4,571
Total
134,530
EXPENDITURE ON
Raising funds
2,867
Charitable activities
Inclusive programmes
123,481
Total
126,348
NET INCOME/(EXPENDITURE)
8,182
RECONCILIATION OF FUNDS
Total funds brought forward
107,219
TOTAL FUNDS CARRIED FORWARD
115,401
11.
TANGIBLE FIXED ASSETS
Assets in
course of
construct
ion
£
COST
At 1 November 2022
-
Additions
10,994
At 31 October 2023
10,994
DEPRECIATION
At 1 November 2022
-
Charge for year
-
At 31 October 2023
-
NET BOOK VALUE
At 31 October 2023
10,994
At 31 October 2022
-		 Restricted
funds
£
6,537
147,579
-
154,116
-
156,017
156,017
(1,901)
15,750
13,849
Motor
vehicles
£
15,000
-
15,000
5,250
3,000
8,250
6,750
9,750		 Total
funds
£
34,294
249,781
4,571
288,646
2,867
279,498
282,365
6,281
122,969
129,250
Totals
£
15,000
10,994
25,994
5,250
3,000
8,250
17,744
9,750

Page 13

continued...

Liberty Jamboree

Notes to the Financial Statements - continued for the Year Ended 31 October 2023

12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Prepayments and accrued income
13.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Accruals and deferred income
14.
MOVEMENT IN FUNDS
At
1.11.22
£
Unrestricted funds
General fund
115,401
Restricted funds
Restricted Fixed Asset fund
9,750
Lichfield District Council
-
National Lottery
4,099
13,849
TOTAL FUNDS
129,250
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
241,135
Restricted funds
Restricted funds under £5k
13,818
Restricted Fixed Asset fund
-
HAF
7,450
SPACE
6,280
Dance Exchange
5,025
Ray Williams
5,500
Lichfield District Council
19,890
Mercer Family Foundation
15,000
Nufumis
6,443
Together Active
9,000
Staffordshire County Council
21,240
National Lottery
83,661
NHS Stoke
7,200
200,507
TOTAL FUNDS
441,642		 2023
2022
£
£
1,441
13,200
2023
2022
£
£
10,799
12,757
Net
movement
At
in funds
31.10.23
£
£
20,827
136,228
(3,000)
6,750
7,263
7,263
18,880
22,979
23,143
36,992
43,970
173,220
Resources
Movement
expended
in funds
£
£
(220,308)
20,827
(13,818)
-
(3,000)
(3,000)
(7,450)
-
(6,280)
-
(5,025)
-
(5,500)
-
(12,627)
7,263
(15,000)
-
(6,443)
-
(9,000)
-
(21,240)
-
(64,781)
18,880
(7,200)
-
(177,364)
23,143
(397,672)
43,970

Page 14

continued...

Liberty Jamboree

Notes to the Financial Statements - continued

for the Year Ended 31 October 2023

14. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General fund
Restricted funds
Restricted Fixed Asset fund
National Lottery
TOTAL FUNDS		 At
1.11.21
£
107,219
12,750
3,000
15,750
122,969		 Net
movement
in funds
£
8,182
(3,000)
1,099
(1,901)
6,281		 At
31.10.22
£
115,401
9,750
4,099
13,849
129,250

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Restricted funds under £5k
Restricted Fixed Asset fund
Peter Harrison Foundation
HAF
SPACE
Dance Exchange
Lichfield District Council
Together Active
National Lottery
Community and learning partnership
Foil foundation
Staffordshire and Stoke skills
BBC Children in Need
TOTAL FUNDS		 Incoming
resources
£
134,530
11,504
-
20,000
6,200
5,975
10,270
12,450
8,020
49,192
7,800
6,000
7,500
9,205
154,116
288,646		 Resources
Movement
expended
in funds
£
£
(126,348)
8,182
(11,504)
-
(3,000)
(3,000)
(20,000)
-
(6,200)
-
(5,975)
-
(10,270)
-
(12,450)
-
(8,020)
-
(48,093)
1,099
(7,800)
-
(6,000)
-
(7,500)
-
(9,205)
-
(156,017)
(1,901)
(282,365)
6,281

Lichfield District Council - £12,450 of funding was provided for a volunteer coordinator to develop community opportunities for young people to volunteer and gain work experience and £7,440 was provided to address young girls vulnerability in the community.

Mercer Family Foundation - £10,000 of funding was provided to support the salary costs of the CEO and £5,000 was provided for projects for young people.

Staffordshire County Council - Funding provided to develop bespoke educational programmes for SEND young people.

Page 15

continued...

Liberty Jamboree

Notes to the Financial Statements - continued

for the Year Ended 31 October 2023

14. MOVEMENT IN FUNDS - continued

National Lottery - Funding provided for one full time JNC equivalent youth worker on a 52 week contract, 8 sessional youth workers who live with special educational needs and disabilities, a 0.5 post JNC worker to support the delivery of youth programmes and delivery of a bespoke intergenerational arts programme.

Funders under £10k - Provided to support the delivery of bespoke sports and youth provisions and to access inclusive equipment to ensure all can be involved.

15. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 October 2023.

Page 16