Minster Lions Club of York CIO
Charity Number 1185813
Trustees Annual Report to the Charity
Commission
st
01st July 2023 to 31 June 2024
President: Lion Robert James MJF
Treasurer: Lion Geoff Hawkes MJF

CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees, Annual Report for the period
From 01st July 2023
date
Period start date Until 30th June 2024 Period end
Charity name: MINSTER LIONS CLUB of YORK CIO
Charity registration number:
1185813
Objectives and Activities
SORP reference
Summary of the purposes of
the charity as set out in its
goveming document
Para 1.17
The promotion of volunteering for public
benefit.
The relief of poverty.
Humanltarian relief.
The support of health advancement and
saving of life.
The aid and support of initiatives for
blind and disabled.
The advancement of citizenship.
The support of plans and initiatives for
the protection of the environmenL
The provisions of aid and support for
children and
outh.
Minster Lions Club of York is active
within the area of City of York and the
surrounding suburbs and provides
activlties which also serve people of
other countries in the world. Our
primary aim is to serve. Listed below are
some of the activities our members have
undertaken during this period.
Summary of the main
activities in relation to those
purposes for the public
benefit the activities,
projects or services
identified in the accounts.
Para 1.17 and
1.19
The Promotion of Citizenship
The club has involved itself with several
local groups. including the blind and
partially sighted, local primary schools
and nurseries. as well as Scout packs
and other small charity groups, plus our
local hospital, to learn about their
ambitions and to nurture links to help
future alliances. We have striven, for
instance, to set up a prostate cancer
testing centre with the hospital.
Volunteering Approach
As a means of advancing our
cltizenship. we support the annual York
Marathon and 10K Run by marshalling
water stations.

Every member is a volunteer, and as
such, decides to cover administrative
costs and every penny goes to charity.
We encourage other community groups
to join us as volunteers in order that
both parties can gain by achieving more
with internal quality of service.
Our Lions have been involved this year
with a project caller ROAR, which is a
competition where we as Lions work
with local primary schools to invite them
with their children to participate in a
competition, whereby the pupils are
asked to work in small groups to
actively think, plan, participate to show
their ideas of how they would change
the wortd for the better, which are
judged by an invited panel of judges.
Two local schools have competed and
this year Robert Wilkinson school in
Strensall, York, won for the Northeast
area of UK.
At Christrnas our Rocking Rudolph
project which is a device designed to
entertain the public and particularly
children, accompanied by Father
Christmas fulfils a schedule over six
weeks and is our major fundraiser. The
Club is helped too by other charity
volunteers and together achieved a
significant fundraising total over the
pr&Christmas period which will go to
help local charities in need over the
coming year.
Poverty and Medical Relief
The club makes annual donations to
Lions International Foundation to help
with Sight-First, Medic-Alert, and
disaster funds.
The club works locally with small charity
groups who need aid with food and
household requisites.
The club manufactures. sells and
distributes emergency toiletry packs for
other Lions clubs. and notably donates
to York hospitsl. It has sold packs to
several Lion's clubs in the UK this year.
The club distributes Message in a Bottle
throughout York via promotions and
events.
A new project was initiated in 2022
called the Charity Partnership with the
primary objective of giving targeted
financial help to 3 local charities, being
Age UK to help the sen40r and elderly*
Home Start which aids small and single
parent families in poverty and Door 84, a
chari
which concentrates on the

welfare of children and teenagers with a
youth hostel. Each of the charities was
asked to request targeted help up to
£500 each per month, over the period,
October until March inclusive to help
specific individuals and families with
their care.
Three families or persons were given
free weekly holidays to be spent at the
Filey Chalet operated by Filey Lions
Club and hired to other Lions Clubs.
The Club continues to operate a project
known as Library in a Box. which entails
collecting, collating. and consigning
unwanted children's books to Lions
Clubs in Sri Lanka. Over 190,000
children's books have been sent so far
at the end of this year.
We are also involved with the collection
of used spectacles and hearing aids
from phamiacies. opticians,
supemiarkets and surgeries. We have
expanded our network ol collection
points with over thirty bins within the
York area. It has become very
successful in that the public are
constantly filling our bins. We sort and
pack them into boxes for recycling. The
spectscles and hearing aids will be
sorted and reused by medical charities
and eye camps in countries throughout
Africa.
Over the year Club members attended
local, galas, fairs and carnivals to
extend charity help and to improve
public relationships.
Statement confimiing
whether the trustees have
had regard to the guidan
issued by the Charity
Commission on publi
benefit
Para 1.18
The Trustees have full regard to the
guidance provided by the Commission
on Public BenefiL and take this in
consideration with all activities of the
charity
Additional information (optional)
You ma
choose to include further statements where relevant aboLrt'.
SORP referen
The Trustees apply funds at their
discretion where and when we believe a
contribution will make a positive
difference within the appropriate
circumstance.
Grants will only be made in furtherance
of Lions, charitable objects.
Para 1.38
Policy on grant making
NIA
Para 1.

Policy on social investment
including program ￿lated
investment
Club member volunteers contributed
over 1400 hours over the period.
Para 1.38
Contribution made by
volunteers
NIA
Other
Achievements and Perfonnance
SORP ￿ferEn
Additional inforniation {optional}
You ma
choose to include further statements where relevant about:
NIA
Achievements against
objectives set
PaTr 1.41
NIA
Perfonnance of fundraising
activities against objectives
set
Pua 1.41
NIA
Investment perfomian
against objectives
Parn 1_41
NIA
Other

Financial Review
Review of the charity's
financial position at the end
of the
eriod
Statement explaining the
policy for holding reserves
stating why they are held
Para 1.21
The Club is in good standing with no
debt and only liquid assets.
Pala 1.Z2
Reserves are held particularly for future
grants, in advance of further fundraising
events.
The Club has a Charitable Trust whlch
holds the balance of funds retained as
cover for past potential insurance
claims.
£2K
NIA
Amount of reseNes held
Reasons for holding zero
reserves
Details of fund materially in
deficit
Explanation of any
uncertainties about the
charity conlinuing as a going
con￿rn
Para 1.22
Para 1.22
Para 1.24
NIA
Para 1.23
The Club members are aware thatthey
are responsible to keep the club in
active mode, therefore the Club needs to
keep alive to allow it to carry out its
objectives. It is of major importance to
keep the moral and quality of
membership high to attempt to avoid
loss of members. Reasonable attempts
are made to increase membership by
promoting at events during the year.
Additional infomiation (optional)
You ma
choose to include further statements where relevant about"
Annual Rocking Rudolph Schedule
which runs for six weeks prior to
Christrnas.
Other small promotional events and
street collections, when allowed
The charity's principal
sources of funds (including
any fundraising)
Para 1.47
Investment in keeping Health and Safety
policy up to date together with Risk
Analysis and Assessment on every
project
Investment policy and
objectives including any
social investment policy
adopted
Para 1.46
The possible risk of losing trustees and
the inability to recruit new members
A description of the prinapal
risks facing the charity
Para 1.46
Other

Structure, Governance and Management
Description of charity's
trusts".
Type of goveming document
Para 1.25
Constitutlon and Bylaws
How is the charily
constitLrted?
l ￿jjr?ted
Para 1.25
cio
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Para 1.25
The Trustees were appointed voluntarily
at the initiation of CIO.
Procedures are specified in the
Constitution and Bylaw documents
Additional Information (optional)
You ma
choose to include further statements where relevant about"
Trustees received induction training
from the Lions accredited trainer
Policies and prO￿dureS
adopted for the induction
and training of trustees
Para 1.51
Minster Lions Club of York CIO is a part
of Lions Club International District 105N
The charity's organisational
structure and any wider
network with which the
charity works
Para 1.51
Relalionship with any
related parties
Pa￿ 1.51
Other
Reference and Administrative details
Charit
name
Other name the chari
uses
Re
istered charit
numtEr
Charity's principal address
Minster Lions Club of York
1185813
27 Roundhill Link
Clifton Moor
York
Y030 4UN

Names of the charity trustees who manage the charity
Oates acted rf not forwho
ear
Tnjstee name
Office lrfanyl
Name of person lor body) entitled
int trusteè
ifan
Minster Lions Club of York
Minster Lions Club of York
Robert James
President
Marilyn Bennett
Geoff Hawkes
Secretary
Treasurer
Minster Lions Club of York
Minster Lions Cub of York
Ian Pybus
Vice President
10
12
13
14
15
16
18
19
20
Cor
rate trustees- names of the directors at the date the re
Director name
rtwasa
roved
Name of trustees holding tttle to property belonging to the charity
Trustee name
Dates acted if not forwhole
ear

Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacsty
None
Name and objects ofthe
charity on whose behalf the
assets are held and how this
falls within the custodian
charity's objects
Not applicable
Details of arrangements for
safe custody and
segregation of such assels
from the charty's own
assets
Not applicable
Additional inforniation (Optional)
Names and addresses of advisers (Optional infomiation)
Type of
Name
Address
adviser
Name of chief executive or names of senior slaff members (Optional infomiationl
Exemptions from disclosure
Reason for non-disclosure of ke
ersonnel details
Other o
tional inforniation

Declarations
The trustees declare that they have approved the trustees. report above.
Signed on behalf of the charity's trustees
Slgnature(sl
Full name(s)
Position (eg Secretary,
Chair, etc>
John Robert James
Geoffrey Kynaslon Hawkes
President
Treasurer
Date
03° April 2025

Minster Lions Club of York CIO
Annual Accounts
th
I" July 2023 to 30 June 2024
Treasurer: Lion Geoff Hawkes MJF
President.. Lion Robert James MJF

Balance Sheet for Minster Lions Club of York (CIO)
As at 3010612024
ASSETS
Cash and Bank Accounts
Cn Trust Fund 4596724730
CIO Cheoue 56007048083054
Total Cash and Bank Accounts
14.368 14
5.147 40
19,515.54
Other Assets
Cash Float
Hospital Pack Stock al cost
Total Other Assets
100.00
2,711 52
2,811.52
TOTAL ASSETS
22,327.06
LIABILITIES & EQUITY
Liabilities
Bills To Pay
Total Liabilities
000
0.00
Owner's Equity
Eouity
Total Owner's Equity
TOTAL LIABILITIES & EQUITY
22.327 06
22,327.06
22,327.06
Psqp. l ol I
Pnnlecl 1111Uf2Q24

Minster Lions Club of York (CIO)- Summary Report
From '.
0110712023
3010612024
Account: CIO Chgque S6007048083054
To=
Category
Income
Expense
8alar¥co
Income
Ad Donatio
1%
132.¢)J
132.00
Ad Mern Donation
AdGA Fines (Lionl
AdGA Mem Donation
Ch Donation
Ch Gift Ai¢J
Ch R Rud. QR
ChGA Donation
ChGA Event Donation
ChGA R Rud. Ca$h
ChGA R Rud. CC
116.08
118.06
121.12
773.55
50.00
20.16
83.60
133.00
162.85
7.239.51
572.30
121.12
773.55
1%
20.16
83_60
1%
133.00
16185
7.239.51
572.30
n%
6%
Income Total
9M04.17
9,404.17
Expense
Ad Donations
Ad Expenso
Ad In5uran¢e
Ail Misc Expense
Ch Event Expens8
Ch Filey Chalet
Ch Hosp Pack Exper
Ch Insurance
Ch Int. Donation
1.049.OD
19.20
18.40
352.60
1$3.00
1.780.00
178.20
25.85
1,231.00
11,049.001
119.201
118.401
1352.60
1153.001
11,5DO.QOI
1178.201
125.851
11.231.001
1%
10%
1%
280.00
k l-.11
Ch LCIF Appeal
Ch LoGal Donation
Ch Membets Exp.
Ch Members Trav.
CH Ilinsler Partnws
Ch Misc Expense
Ch R Rudolph Expe
Expense Total
250.00
4,87B.26
48.34
107.20
4.692.33
417.25
865.17
1250.001
14,878.261
148.341
1107.201
14,622.331
1413.32)
1865.1n
31%
0%
1%
70.00
3.93
3%
6%
353.93
16.065.80
115,711.871
Balance Sheet
Ad 2023 Closing Tfr
Ad Gift Aid pr year
Ch 202) Closin9 Tfr
Ch Gift Aid pr year
Ch Tfr from Tiust ac
406_05
345.LVJ
2.919.49
4.784.56
3.0(Kl.00
406.05
345.00
2,919.49
4.784.56
3,000.00
Balance Sheet Total
11.455.10
11,485.10
Grand Total:
21,213.20
16,085.80
5.147.40
Split- Admin- £454.60
Charity.. £4692.8
Page lol I
Pnnted II/ILV2024

Minster Lions Club of York (CIO)- Summary Report
From '.
0110712023
AccoLinl.' Gh Tru5l Fund 4596724730
To..
3010612024
Category
Incorne
Expen58
83lanc8
Income
Ch Bank Interest
530.00
$30.00
Income Total
$30.00
530.00
Balance Sheet
Ch Tfr to CIO alc
Trust 2023 Close Tf¥
3.000.00
13.000.001
16.838.14
16.838.14
Balance Sheet Totsl
16.838.14
3.0￿.00
13,838.14
Grand Total:
17.368.14
3,000.00
14.36B.14
Paqelol I
77110￿024

CHARITY IOMMISSION
I"nl'. E￿.GL}I%O ANO h'AL£S
Minstor Lions Club of York
1185813
Receipts and payments accounts
CC16a
For the perlod
from
01107r2023
3010&12024
Section A Receipts and payments
Unrestricted
funds
to th• n•ar•5t
Restricted
lund5
Endowment
funds
Total funds
Last year
io Iht n￿re$l £
to tho n&8re$t£
to thè twrfr$i£
to thg n•ar•st E
A1 R*celpts
3.000
3,￿0
Don￿lIonS fiorn Mèmbèrs
1.143
1.143
770
Qlhor Grants and Donatlons
DonA'.apn
183
183
315
590
Gi11 A u Iprt'i year5 #aiml
5.1JO
S.130
Loca. SJmmer shO￿s
183
7.896
.IB3
552
7.524
368
LCI ADpe31
Sub total(Gross income lor
ARJ
17,535
17.535
A2 Asset and invesiment sales.
(see lablel-
Sub total
rotal receipts
17.535
17,535
10,11#
A3Pa
ments
Co$t8 lot Gonoraiin
Funds
865
120
93fj
soo
120
Exiernal GrAnts 8 Aw&rdtt
Locè., Ch3fily D..
9.t54
1.481
8.016
1,074
Di$asier Aaoeals
Co$1 ol Servlces Plovided
HosFlla' P￿c
1,481
178
178
1,885
820
r.￿le •eedy- FI￿Y
Promoting Voliinleerin
We¥ r.oirrilS ￿4￿1Gr￿lf￿t 8 Insurance
Club Re
Istraiion & Governance
1.049
15,712
768
Sub total
1S,71R
A4 Asset and investment
piJr¢ha5es. Isee tsblel
Sub total
Total payments
15.712
15.712
1S,116
Net olrecèipts/(payments)
AS Transfers between lunds
A6 Cash funds last year end
Cash funds this year end
1.823
1,823
4.997
3.325
5,148
3.325
5,148
8,322
3,325
CCXX Rl accounis ISSI
0910312025

Section B Ststement of assets and liabilities at the end of the period
Unrestricted
éund5
to no4rp3t £
Rèstrietèd
funds
to nÈare6tE
Endowment
lund8
io ￿areSt £
B1 Cash funds
Treasurers kcwnt
5.148
Total cash funds
S.148
Unre$trfcted
fund5
10 n•ar•5t É
R•stri¢ted
funds
Endowmgnt
fLtnd$
lo no•rpsl £
82 Othèr monetary assets
NIEnStw Lityis Chanlatle Trusi
14,368
2.711
Hospial Pack St)* at t05t
Cash Fknai
100
Coqt loptlonall
Curront valug
a58Ot bèlon
83 Inv98tment 388•t$
Fund 10 which
a5SO1 tr*lon
Tfeasurer A￿ThI
Li.?Jls
Rockiw Rudolrkn Ewweni 150% tha
Coil (optional
Currènt valuè
B4 A$$•ts retained for the
charity's own use
Fund tDwhl¢h
rgla¢88
Arnounl du•
Whon du
BS Liabilitigs
Signed by one or trwo Iru51ees on
b8half of 311 the Irusiees
re
Print Name
Date ol
roval
G K Hawkes
3110712024
R James
3110712024
CCXX R2 accounts ISSI
0910312025

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of , Minster Lions Club of York CIO
On accounts for the year ,' 30" June 2024
ended
Charity no
(if any)
1185813
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity (Ihe Trust.) for the year ended
Responsibilities and As the charFty trustees of the Trust. you are responsible for the preparation
basis of report of the accounts in accordance wth the requirements of the Charities Act
2011 {"the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination. I
have followed the applicable Directions given by the Charity Commission
under section 145{5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention {
") in connection with
the examination which gives me cause lo believe that in. any material
respect-
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with the examination to which attention shoLtld be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
0111012024
Name..
lan Morgan
Relevant professional :, FPC, Bank Manager
qualification{s) or body
lif any):
Address- 150 Millfield Gardens
Nether Poppleton
York- Y026 6NZ
IER
October 2018