Trustees’ Annual Report for the period
From 01/09/2022 Period start date To 31/08/23 Period end date
Charity name: Parley Community Pre School (Formerly Longham Community Pre School)
Charity registration number: 1185798
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The charity rents a space in a community hub and employs staff. It uses resources to provide Early Years education to children of pre school age. It offers opportunities to all children regardless of race, culture, means, religion or ability. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To enhance the development and education of children under statutory school age by offering play based education and care facilities. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees, ‘have regard’ to the commission’s public benefit guidance, they are aware of the guidance and they have taken it into account when making a decision to which the guidance is relevant |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38
Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | September 2022 started with One Manager, a Deputy Manager and 3 members of staff. We also had 1 student from Ferndown Upper School and 1 person completing their level 2. October 2022 – staff were trained to use Wellcomm which is used to quickly identify areas of concern in language, communication and interaction development in order to ensure early targeted intervention. December 2022 – The children enjoyed a fantastic Christmas party with games and disco. We were visited by Ferndown Community Larder where we gave a donation of food. This helped the children learn about the importance of being kind, helping others and supporting our local community. January 2023 a member of staff was promoted to Joint Manager. We also started to offer 2 more afternoon sessions on a Monday and Wednesday. This meant the Pre School was able to offer early years education to children from 8.15am – 3pm Monday to Friday. The Pre School were informed that the Church was being sold and they would need to find a different venue to run from. This then led to a large campaign to save the Pre School and to find another venue. Local press, TV and radio interviews and discussions with locally councillors took place to raise awareness. February 2023 – The children had the opportunity to learn Yoga with weekly lessons which helped their self regulation and mindfulness. March 2023–The children had an |
enrichment activity where they learnt martial arts. April 2023 – DCT Football provided weekly football sessions for the children following an interest from some of the children. May 2023 – The children and their families celebrated the Kings Coronation with an afternoon tea party and disco. June 2023 – We welcomed a visit from residents at Fernhill Care Home promoting intergenerational relationships. The children also had a visit from Linwood Vets and learnt about taking care of their pets and about people who help us in our community. We also secured a new premises to run from at West Parley Community Hub to ensure the Pre School could continue to operate. The children helped raise money from a sponsored scoot in the car park. They did amazingly well. July 2023 – A busy end to the year with one of the staff members retiring after 20 years. Children leaving for school had a ceremony, picnic and bouncy castle. This was then followed by a disco party for all children and families and was attended by past and present families and staff. Staff hired a van and moved all the equipment and resources to the new venue at West Parley Community Hub.
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
Through the hard work of staff and the committee along with the support from families we were able to secure another venue to operate from to enable us to continue offering high quality early years education. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Due to the careful budgeting and fundraising activities the Pre School were in a good financial position at the end of the year which ensured we could do the necessary building works at the new premises. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our finance policy states “a reasonable cash reserve balance will be kept for unexpected eventualities. This amount will be reviewed regularly and adjusted if necessary”. |
| Amount of reserves held | Para 1.22 | £13,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Our principle source of income is government funding and fees. This covers the cost of running the Pre School (wages, rent, utilities). In addition the Pre-School is dependant on fundraising, donations and grants to cover increasing costs and to purchase new equipment. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Pre School Learning Alliance Model CIO constitution for Childcare Providers 2013 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charity Incorporated Organisation (CIO) governed by elected charity trustees |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by parents |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Parley Community Pre School |
|---|---|
| Other name the charity uses | Formerly Longham Community Pre School |
| Registered charity number | 1185798 |
| Charity’s principal address | West Parley Community Hub 275 Christchurch Road Ferndown Dorset BH22 8SQ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Victoria Tanner | Chair | |||
| Rachel Baldry | Secretary | |||
| Danni MacQueen | Treasurer | |||
| Theresa Doherty | March 2023 – Present | |||
| Rachel McDonald | February2023 – Present | |||
| Leanne Blackley | July2023 – June 2024 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declaratlons Tho trustees dèclara that they h•vè approved the tru¥toes' report above. Slgned on bgh•lf of the ¢harlty'8 tru$to08 Signaturelsl Full narne(sl Posltlonlog Secretary. Chair, etcl V I TLfkae/ Dats
PARLIY I seii••L Parley Community Pre School West Parley Community Hub 275 Christchurch Road West Parley BH22 85Q Registered Charity Number 1185798 (Formerly Longham Community Pfe School) STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31.08.23 ASSETS MONETARY ASSETS Closing Bank balance Current Account 131.08.231 Closing Bank balance Fundraising Account 131.08.231 Closing Bank balance Savings Account 131.08.231 TOTAL OF ALL BANK ACCOUNTS Closing balance Petty Cash balance TOTAL OF ALL MONETARY ASSETS £ 26,837.13 £ 1,965.41 £ 13 047.93 £ 41,850.47 725.50 £42,575.97 131.08.231 NON-MONETARY ASSETS Furniture and equipment as per inventory stated at original cost. All equipment is in good condition. Some has been purchased new during this financial year. All equipment 15 continually being updated and reviewed to meet OFSTED requirements. TOTAL OF ALL NON-mONARy ASSETS (ststed at cost) £38 688.63 TOTALASSErs I confirm that I have examined the accounts and records of Longham Community Pre-school CIO as psented to me for the year I September 2022 to 31 August 2023. They reflect a full and accurate record of transactions during this twelve month period. Statements and entries have been examined and verified as correct. I confirm the total bank balances as at 31 August 2023 of £41,850.47 as being correct. Nathan Moore IFCAI Date
Parley Community Pre School West Parley Community Hub 275 Christchurch Road West Parley BH22 8SQ Charity Number: 1185798 (Formerly Longham Community Pre School)
INCOME AND EXPENDITURE OVERVIEW FOR ALL ACCOUNTS FOR THE YEAR ENDED 31.08.23
Opening Bank balance Current Account 01.09.22 Opening Bank balance Fundraising Account 01.09.22 Opening Bank balance Savings Account 01.09.22 Opening Petty Cash Balance 01.09.22 Total opening cash balances 01.09.22
£10,081.79 £6,085.96 £13,001.13 £999.19 £30,168.07
Income
Total Income Current Account (See attached sheet for details) Total Income Fundraising Account (See attached sheet for details) Total Income Savings Account (See attached sheet for details) Total Income Petty Cash Account (See attached sheet for details) Total Income
£114,430.85 £55.05 £46.80 £1,413.35 £115,946.05
Expenditure
Total Expenditure Current Account (See attached sheet for details) Total Expenditure Fundraising Account (See attached sheet for details) Total Expenditure Savings Account (See attached sheet for details) Total Expenditure Petty Cash Account (See attached sheet for details) Total Expenditure
£(97,675.51) £(4,175.60) £(0.00) £(1,687.04) £(103,538.15)
Closing Bank balance Current Account 31.08.23 Closing Bank balance Fundraising Account 31.08.23 Closing Bank balance Savings Account 31.08.23 Closing Petty Cash Balance 31.08.23 Total closing cash balances 31.08.23
£26,837.13 £1,965.41 £13,047.93 £725.50 £42,575.97
Parley Community Pre School West Parley Community Hub 275 Christchurch Road West Parley BH22 8SQ Charity Number: 1185798 (Formerly Longham Community Pre School)
INCOME AND EXPENDITURE FOR CURRENT ACCOUNT
FOR THE YEAR ENDED 31.08.23
| Opening Bank Balance 01.09.22 Income Fees Funding Fundraising Sub-total Net transfers from fundraising account Total income Expenditure Accounting Fees Enrichment Activities Internet and Phone Employee Contributions Insurance Cleaning/Janitorial Expenses Office Employee Benefits (NEST Contributions) Wages Professional Fees (Ofsted) Staff Reimbursements (Food, Consumables & Equipment) Rent Property costs (New Building Work) Staff Training Total expenditure |
£34,793.62 £74,706.98 £1,375.05 £111,875.65 £3,555.20 £(103.20) £(1,293.50) £(443.77) £(2,310.90) £(894.85) £(623.57) £(150.00) £(2,016.35) £(71,185.55) £(70.00) £(2,639.22) £(3,420.00) £(12,159.60) £(365.00) |
£10,081.79 £114,430.85 £(97,675.51) |
|
|---|---|---|---|
£(97,675.51)
Closing Bank balance 31.08.23
£26,837.13
Parley Community Pre School West Parley Community Hub 275 Christchurch Road West Parley BH22 8SQ Charity Number: 1185798 (Formerly Longham Community Pre School)
INCOME AND EXPENDITURE FOR FUNDRAISING ACCOUNT
FOR THE YEAR ENDED 31.08.23
| Opening Bank Balance 01.09.22 Income Amazon Charity Donation Total income Expenditure EYWORKS Invoice and occupancy software Net transfers to current account Total expenditure Closing Bank balance 31.08.23 |
£55.05 £(620.40) £(3,555.20) |
£6,085.96 £55.05 £(4,175.60) |
|---|---|---|
| £1,965.41 |
Parley Community Pre School West Parley Community Hub 275 Christchurch Road West Parley BH22 8SQ Charity Number: 1185798 (Formerly Longham Community Pre School)
| INCOME | AND EXPENDITURE FOR SAVINGS ACCOUNT |
|---|---|
| FOR THE YEAR ENDED 31.08.23 | |
| Opening Bank Balance 01.09.22 | £13,001.13 |
| Income | |
| Interest Received | £46.80 |
| Total income | £ 46.80 |
| Closing Bank Balance 31.08.23 | £13,047.93 |
Parley Community Pre School West Parley Community Hub 275 Christchurch Road West Parley BH22 8SQ Charity Number: 1185798 (Formerly Longham Community Pre School)
INCOME AND EXPENDITURE FOR PETTY CASH FOR THE YEAR ENDED 31.08.23
| Opening Balance 01.09.22 Income Fees Uniform Total income Expenditure Snack Food Furniture Equipment/Resources Advertising Party and Events Other Total expenditure Closing balance 31.08.23 |
£1,393.35 £20.00 £(173.18) £(119.50) £(130.26) £(35.00) £(736.31) £(492.79) |
£999.19 £1,413.35 £(1,687.04) |
|---|---|---|
| £725.50 |
PARirY Parley Communtty Pre School West Parley Community Hub 275 Christchurch Road West Parley BH22 8SQ Registered Charlty Number 1185798 (Forrnerty Longham Community Pre School) STATEMENT OF ASSEfs AND UABILMES FOR THE YEAR ENDED 31.08.23 ASSETS ONETARY ASSETS Closing Bank balance Current Account (31.08.231 Closlng Bank balance Fundrdlsln8 Account {31.08.231 Closin8 Bank balance Savings Account (31.08.231 TOTAL OF ALL BANK ACCOUNTS Closlng balance Petty Cash balance TOTAL OF ALL MONEfARY ASSETS £ 26,837.13 £ 1.965.41 £ 41.850.47 725.50 £42,575.97 131.08.231 NON-MONETARY ASSETS Furniture and equipment as per Inventory stated at orlglnal cost. All equipment is in good condition. Some has been purchased new during thi5 financial year. All equlpment Is continually being updated and reviewed to meet OFSTED requirements. TOTAL OF ALL NON.MONEfARY ASSEfs (ststed at cort) TOTAL ASSEfs I confirm that I have examlned the accounts arKI records of Lon8ham Community Pre-school CIO as presented to me for the year I September 2022 to 31 August 2023. They reflect a full and accurate record of transactions durin8 this twelve month period. Statements and entrles have been examlned and verified as correct. I confirm the totsl bank balances as at 31 August 2023 of £4L850.47 as belng correct. 16 2OI*.........- Nathan Moore IFCA) Date