**Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|| |---|---|---|---|---|---|---| |**From **|6|April|2023|**To**|5
April|2024| ## Section A Reference and administration details Burpham Village Hall and Recreation Ground CIO **Charity name Other names charity is known by Registered charity number (if any)** 1185796 **Charity's principal address** Burpham Village Hall The Street Burpham **Postcode BN18 9RR** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Peter Rooke|Chair||| ||Heather Birch|Events co-ordinator||| ||Paul Challen|||| ||Robert Essex|||Co-opted bytrustees| ||Simon Lay|||Co-opted bytrustees| ||Julie Tester|Hall management||| ||Sandra Tomkins|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |**Treasurer**|Nigel Gibbens|West Barn, Wepham, Arundel BN18 9RD| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) How the charity is constituted Constitution CIO (eg. trust, association, company) Elected at Annual General Meeting or co-opted by elected trustees. Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** Maintain and run a village hall and recreation ground for the benefits of the inhabitants of the Parish of Burpham or for the public at large in the interests of social welfare and the object of improving the conditions of **Summary of the objects of the** life of the inhabitants. **charity set out in its** To act for other charitable purposes for the benefit of the Parish of **governing document** Burpham. March **2012** **TAR** 2 The village hall and recreation ground have been maintained in good repair and accessible for the use of villagers and the wider public. The recreation ground includes a playground which is inspected for safety and maintenance purposes on a weekly basis. It also includes a paved car park that is open to all and used by visitors to the recreation ground, hall and village, including those who park there for walking and birdwatching in the South Downs. The village hall and recreation ground are used by villagers on a regular basis for sporting and social activities, both regular and one off. The hall **Summary of the main** is let to villagers or the wider public for larger events, such as wedding **activities undertaken for the** receptions, christening parties, children’s parties and funeral wakes. It is **public benefit in relation to** regularly used by Burpham Parish Meeting and, at elections, as a local **these objects (include within** polling station. **this section the statutory declaration that trustees have** The charity organise events that support and promote social cohesion in **had regard to the guidance** the village, for example a village fete in the recreation ground every other **issued by the Charity** year. **Commission on public benefit)** In pursuing these activities the trustees have had regard to the guidance issued by the Charity Commission on public benefit. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The main achievement of the charity has been to maintain the village hall, car park and recreation ground in good repair and accessible for the use of villagers and the wider public. This enables people to visit and enjoy the village of Burpham with its historic burgh and church, and gives easy access to the South Downs National Park. Trustees were pleased to see a return to regular cricket on the recreation ground in 2023, thanks to the Burpham and Warningcamp Cricket Club, and along with the continued success of the stoolball club. March **2012** **TAR** 4 ## **Section E Financial review** The charity maintains a reserve for the purposes of significant **Brief statement of the** maintenance or refurbishment costs, including a contingency for **charity’s policy on reserves** disasters or shortfalls in fundraising. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** The charity’s main source of funds are fees from letting the village hall for You **may choose** to include events including weddings. These are supplemented by fundraising additional information, where through events such as a village fete. By their nature the fundraising relevant about: activities also contribute to the charitable purposes by engaging • the charity’s principal volunteers from the village and promoting social cohesion. In addition, in sources of funds (including many years a grant is received from Burpham Parish Meeting. any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Peter Rooke **Position (eg Secretary, Chair,** Chair **etc)** **Date** 1 June 2024 March **2012** **TAR** 5 ## **BURPHAM VILLAGE HALL AND RECREATION GROUND Charity no: 1185796 END YEAR ACCOUNTS** ## **INCOME AND EXPENDITURE** **year ending 5 April 2024** |**Income**
Hall hire
Fund raising, social events, fete in 2022
Interest received
Grants, donations, miscellaneous
**Total Income**
**Expenditure**
_Routine_
Hall cleaning and supervision
Rent and Council Tax
Utilities, inc wifi
Insurance
Playground inspection and repair
Comms, website, licenses, subscriptions
_Subtotal_
_Investment in future or one-off_
Lease rectification and transfer
VH Repairs, maintenance and improvement
Other
_Subtotal_
**Total expenditure**|**2023/24**
**2022/23**
**year**
**year**
**£**
**£**
Notes
10869
12010
4661
1549
1
2000
1781
5550
3006
2
**23080**
**18346**
2954
3058
156
138
5266
3596
900
1644
1622
3328
3
866
544
4
_11765_
_12308_
1500
2267
2966
649
2598
1639
5
_7064_
_4555_
**18829**
**16863**| |---|---| ## **Notes** 1. Net of fund-raising expenses 2. Includes legacy donation of £5000 in 2023 3. In 2022, includes inspection costs for 2021/22 and 2021/23. 4. Changed in 23/24 to exclude "other" one-off expenses and record separately. Adjusted in 22/23 to be comparable. 5. Includes one-off spending previously recorded under routine expenditure ## **BURPHAM VILLAGE HALL AND RECREATION GROUND** ## **BALANCE SHEET as at 5 April 2024** |**BALANCE SHEET**
**as at 5 April 2024**|||| |---|---|---|---| ||**5 April 2024**|**5 April 2023**|| ||**£**|**£**|| |**Cash**|**431**|**510**|Notes| |**BVC Bank accounts**|||| |BVC Current a/c|250|250|| |BVC Deposit a/c|15577|11608|| |BVC Playground a/c|4095|4046|1| |BVC Social account|0|360|| |BVC CIO account|1226|554|| |**Total BVC bank accounts**|**21147**|**16817**|| |**Investments**|||| |COIF Charities Investment Fund - Income Units|32264|29549|| |COIF Global Equity Income Fund - Income Units|38572|33459|| |**Total investments**|**70836**|**63008**|| |**Total liquid assets**|**92414**|**80335**|| |**Allocation of Assets at 5 April 2024 (unrestricted unless**||**stated)**|| |_Shorter term_|||| |Money owed, not yet paid|0||| |Payments received in advance for future hires|1200||2| |Legacy from Stephanie Atherton, set aside for special|||| |purpose|790||| |Legacy from Shirley Valentine, set aside for special|||| |purpose|5000||| |Capital fund for cricket on recreation ground|2109||| |Village hall repairs/upgrades etc next 12 months|15000||3| |Set aside for possible income shortfall|5000||4| |_Longer term_|||| |Kitchen long term refurbishment fund|10000||5| |Village hall long term fund|30000||6| |Improvement of hall (restricted fund - disabled access)|2470||7| |Playground fund|4095||1| |_Permanent_|||| |Disaster / business continuity fund (permanent)|15000||8| |_Unallocated_|||| |Unallocated reserves|1430||| |**Total**|**92093**||| ## **NOTES** 1. The playground account currently holds the surplus of the fund collected for the new equipment 2. Money already received for hall hire 3. Potential match funding to grants for refurbishment and A/V upgrade 4. Risk of fewer hall hires 5. Long term fund being built up for inevitable kitchen refub 6. For long term major repair needs of village hall 7. Capital fund restricted (improve disabled access etc) 8. Permanent reserves to see us through a disaster