| Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | for theperiod | for theperiod | for theperiod | |
|---|---|---|---|---|---|---|---|---|
| From | Period start date | To | Period end date | |||||
| 6 | April | 2022 | 5 | April | 2023 |
Section A Reference and administration details
Charity name Burpham Village Hall and Recreation Ground CIO
Other names charity is known by
Registered charity number (if any) 1185796
Charity's principal address Burpham Village Hall The Street Burpham Postcode BN18 9RR
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Paul Challen | Chair | |||
| Heather Birch | Events co-ordinator | |||
| Trevor Cooper | Treasurer | |||
| Robert Essex | Co-opted bytrustees | |||
| Julie Tester | ||||
| Sandra Tomkins | ||||
| Simon Lay | 11.10.22 – 5.4.23 | Co-opted bytrustees | ||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | ||||
| Name | Dates acted if not for whole year | |||
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Elected at Annual General Meeting or co-opted by elected trustees. Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
Maintain and run a village hall and recreation ground for the benefits of the inhabitants of the Parish of Burpham or for the public at large in the interests of social welfare and the object of improving the conditions of life of the inhabitants.
To act for other charitable purposes for the benefit of the Parish of Burpham.
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The village hall and recreation ground have been maintained in good repair and accessible for the use of villagers and the wider public. The recreation ground includes a playground which is inspected for safety and maintenance purposes on a weekly basis. It also includes a paved car park that is open to all and used by visitors to the recreation ground, hall and village, including those who park there for walking and birdwatching in the South Downs.
The village hall and recreation ground are used by villagers on a regular basis for sporting and social activities, both regular and one off. The hall is let to villagers or the wider public for larger events, such as wedding Summary of the main activities receptions, christening parties, children’s parties and funeral wakes. It is undertaken for the public regularly used by Burpham Parish Meeting and, at elections, as a local benefit in relation to these polling station. objects (include within this section the statutory The charity organise events that support and promote social cohesion in declaration that trustees have the village, for example a village fete in the recreation ground every other had regard to the guidance year. issued by the Charity Commission on public benefit) In pursuing these activities the trustees have had regard to the guidance issued by the Charity Commission on public benefit.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The main achievement of the charity has been to maintain the village hall, car park and recreation ground in good repair and accessible for the use of villagers and the wider public.
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Section E Financial review
Brief statement of the charity’s policy on reserves
The charity maintains a reserve for the purposes of significant maintenance or refurbishment costs, including a contingency for disasters or shortfalls in fundraising.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The charity’s main source of funds are fees from letting the village hall for events including weddings. These are supplemented by fundraising through events such as a village fete. By their nature the fundraising activities also contribute to the charitable purposes by engaging volunteers from the village and promoting social cohesion. In addition in many years a grant is received from Burpham Parish Meeting.
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair, etc)
Date
March 2012
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TAR March 2012
BURPHAM VILLAGE HALL AND RECREATION GROUND Charity no: 1185796 INCOME AND EXPENDITURE year ending 5 April 2023
| Income Hall hire Fund raising, social events, fete Interest/dividends received Grants, donations, miscellaneous Total Income Expenditure Routine Hall cleaning and supervision Rent and Council Tax Utilities, inc wifi Insurance Playground inspection and repair Comms, website, sundries Subtotal Investment in future or one-off Lease rectification and transfer VH Repairs, maintenance and improvement Purchase of two benches Subtotal Total expenditure |
2022/23 2021/22 £ £ Notes 12010 6484 1 1549 -345 2 1781 1789 3006 3397 3 18346 11324 3058 2933 138 78 3625 3118 4 1644 1034 3328 3189 5 955 972 12748 11324 6 2267 1703 7 649 3003 8 1200 4116 4706 16864 16030 |
|---|---|
Notes
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2021-22 represented a partial return to normality post Covid. 2022-23 achieved a much improved income from hire.
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Net income from fete and other fundraising, after costs, including coronation tea to be held in 2023.
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£3k grant from Burpham Parish Meeting.
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Costs held down by government subsidy.
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In 2021, included repair of playground surface (using money set aside for such matters) approx 1990, as well as inspection. In 2022, includes inspection costs for 2021/22 and 2021/23.
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It is coincidence that in 2021-2 this subtotal equals the income total.
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The legal costs of renewing the lease.
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In 2021, recladding of end of hall.
BURPHAM VILLAGE HALL AND RECREATION GROUND BALANCE SHEET at 5 April 2023
| BURPHAM VILLAGE HALL AND RECREATION GROUND BALANCE SHEET at 5 April 2023 |
|||
|---|---|---|---|
| 5 April 2023 | 5 April 2022 | ||
| £ | £ | ||
| Cash | 510 | 270 | Notes |
| BVC Bank accounts | |||
| BVC Current a/c | 250 | 250 | |
| 1160 | |||
| BVC Deposit a/c | 8 | 9339 | |
| BVC Playground a/c | 4046 | 4037 | 1 |
| BVC Social account | 360 | 175 | |
| BVC CIO transition account | 554 | 1774 | |
| 1681 | |||
| Total BVC bank accounts | 7 | 15574 | |
| Investments | |||
| 2954 | |||
| COIF Charities Investment Fund - Income Units | 9 | 31121 | |
| 3345 | |||
| COIF Global Equity Income Fund - Income Units | 9 | 35286 | |
| 6300 | |||
| Total investments | 8 | 66406 | |
| 8033 | |||
| Total liquid assets | 5 | 82251 | |
| Allocation of Assets at 5 April 2023 (unrestricted unless | |||
| stated) | |||
| Shorter term | |||
| Money owed, not yet paid | 0 | ||
| Payments received in advance for future hires | 2000 | 2 | |
| Legacy from Stephanie Atterton, set aside for special | |||
| purpose | 2000 | ||
| Completion of new lease | 1000 | 3 | |
| 1500 | |||
| Village hall repairs/upgrades etc next 12 months | 0 | 4 | |
| Set aside for possible income shortfall | 5000 | 5 | |
| Longer term | |||
| Kitchen long term refurbishment fund | 9000 | 6 | |
| 2200 | |||
| Village hall long term fund | 0 | 7 | |
| Improvement of hall (restricted fund for disabled access) | 2470 | 8 | |
| Playground fund | 4046 | 1 | |
| Permanent | |||
| Disaster / business continuity fund (permanent) | 1500 | 9 |
| 0 | |
|---|---|
| Unallocated | |
| Unallocated reserves | 2820 |
| 8033 | |
| Total | 5 |
NOTES
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The playground account currently holds the surplus of the fund collected for the new equipment
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Money already received for hall hire
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Allowance for any final solicitors fees.
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Estimated work to front of hall, redecoration, upgrade to audio-visual system.
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2022 saw a return to target income, but 2023 bookings are down so we are likely to use this reserve.
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Long term fund being built up for inevitable kitchen refurb.
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For long term major repair needs of village hall.
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Capital fund restricted (improve disabled access etc).
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Permanent reserves to see us through a disaster.