_____ ASPENDEN VILLAGE FUND ACCOUNTS for the YEAR ENDED 31[st] MARCH 2025 ________
ANNUAL REPORT AND ACCOUNTS PAGE CONTENTS 1 General information 2 to 4 Trustees’ report 5 Independent Examiners report 6 Income and expenditure account 7 Balance sheet 8 to 9 Notes to the accounts
ASPENDEN VILLAGE FUND
GENERAL INFORMATION
TRUSTEES Stephen Parlor Sarah Pankhurst CHARITIES REG No 1185788 PRNCIPAL ADDRESS C/o Aspenden Lodge Aspenden Buntingford Hertfordshire SG9 9PG ACCOUNTANTS John D Kilby & Co Chartered Accountants Mutfords Hare Street Buntingford Hertfordshire SG9 0ED BANKERS Lloyds Bank Plc 1 Butler Place London SW1H 0PR
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ASPENDEN VILLAGE FUND
TRUSTEES' REPORT
The trustees present their report, together with the accounts of the charity for the year ended 31[st] March 2025.
Objectives and activities
The objectives of the charity are the advancement of community development, the advancement of health and saving of lives and the relief of those in need.
The Aspenden Village Fund organise Aspenden Village events (the Autumn Ball and Village Fete) to raise funds in order to help with the organisation and running of the annual Village Fete; funds raised will also be donated to selected other Charities with a connection to Aspenden residents. Funds will also contribute towards Aspenden projects .
Trustees
The trustees who held office during the year to 31[st] March 2025 were as follows:
Mr Stephen Parlor Mrs Sarah Pankhurst
Structure, governance and management
The Aspenden Village Fund is an English registered charity, number 1185788.
The management of the company is the responsibility of the trustees who are elected and coopted under the terms of the trust deed. Additional trustees may be co-opted by the existing trustees as they deem advisable from time to time, and then stand for election as required by the trust deed.
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Financial Review
The accounts show net incoming resources of £7,292 (2024 £809). The income and expenditure were expected in line with the budgets set out by the trustees and volunteers.
(continued)
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ASPENDEN VILLAGE FUND
TRUSTEES' REPORT (continued)
(continued)
Achievements and performance
The trustees continue to hold formal meetings quarterly and, between these meetings, communicate regularly to deal with day-to-day management decisions and administration matters.
The charitable activities in the year were concentrated on delivery of both a Village Fete in August 2024 and fundraising Charitable Ball in October 2024. The fete and ball brought together members of the local community together and enjoyed an opportunity to relax and socialise, while raising much needed funds for our nominated charities.
It was decided at the start of the financial year by the Trustees that 25% of the profits from the Charity Ball would be split evenly and donated to Prostate Cancer UK and the Edward Showler Foundation. Each charity received a donation of £700.
Future Plans
Both the Summer Fete and Charitable Ball were highly successful, and enough profits were made to consider staging either one of the events again in 2026.
Reserves Policy
The Trustees aim to maintain at least a minimum level of reserves as recommended by the Charity Commission, and to keep sufficient restricted funds toward the future hire and staging costs of equipment and facilities to hold either a Summer Fete or Charity Ball.
Chair of Trustees’ Report
This report has been prepared in accordance with the General Directions given by the Charity Commissioners in the Charities Act 2011.
Approved by the Trustees on 30[th] January 2026 and signed on their behalf by:
Stephen Parlor Chairman of Trustees
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ASPENDEN VILLAGE FUND
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES
We report to the charity trustees on our examination of the accounts of the trust for the year ended 31[st] March 2025, which are set out on pages 6 to 8.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination and I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mutfords Hare Street Buntingford Hertfordshire SG9 0ED
John D Kilby & Co Chartered Accountants
30[th] January 2026
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ASPENDEN VILLAGE FUND
STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31[st] DECEMBER 2025
| unrestricted | restricted | ||||
|---|---|---|---|---|---|
| Note | funds | funds | 2025 | 2024 | |
| ------------- | ----------- | ------- | ------- | ||
| INCOME | |||||
| Voluntary income | 2 | £ 3,454 | £ - | £ 3,454 | £ 551 |
| Activities for generating funds | 3 | 35,581 | - | 35,581 | 23,667 |
| --------- | ----- | --------- | --------- | ||
| Total Incoming Resources | £ 39,035 | £ - | £ 39,035 | £ 24,218 | |
| --------- | ----- | --------- | --------- | ||
| RESOURCES EXPENDED | |||||
| Charitable activities | 4 | 29,022 | - | 29,022 | 21,959 |
| Other | 5 | 1,400 | - | 1,400 | 1,450 |
| --------- | ----- | --------- | --------- | ||
| Total Resources Expended | £ 30,422 | £ - | £ 30,422 | £ 23,409 | |
| --------- | ----- | --------- | --------- | ||
| Net Incoming/(Outgoing) | |||||
| Resources for the year | 8,613 | - | 8,613 | 809 | |
| Funds Brought Forward | 8,785 | - | 8,785 | 7,976 | |
| --------- | ----- | --------- | -------- | ||
| Funds Carried Forward | £ 17,398 | £ - | £ 17,398 | £ 8,785 | |
| --------- | ----- | --------- | -------- |
The Statement of Financial Activities includes all gains and losses in the year. All the above amounts relate to continuing activities.
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ASPENDEN VILLAGE FUND
BALANCE SHEET 31[st] MARCH 2025
| BALANCE SHEET 31stMARCH 2025 |
|||||
|---|---|---|---|---|---|
| _______ | |||||
| notes | 2025 | 2024 | |||
| ------- | ------- | ------- | |||
| FIXED ASSETS | £ nil | £ nil | |||
| CURRENT ASSETS: | |||||
| Cash at bank:- | |||||
| Current account | 14,511 | 8,785 | |||
| Stock | 2,887 | - | |||
| -------- | 17,398 | -------- | 8,785 | ||
| --------- | -------- | ||||
| TOTAL ASSETS | 17,398 | 8,785 | |||
| LESS: Creditors and Accruals | - | - | |||
| --------- | ------- | ||||
| NET ASSETS | £ 17,398 | £ 8,785 | |||
| --------- | ------- | ||||
| Represented by: | |||||
| Unrestricted Funds | £ 17,398 | £ 8,785 | |||
| --------- | ------- |
Approved by the trustees on 30[th] January 2026 and signed on its behalf by:
Stephen Parlor Chairman of Trustees
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ASPENDEN VILLAGE FUND
NOTES TO THE ACCOUNTS YEAR ENDED 31[st] MARCH 2025
1.Accounting policies
- a.Basis of preparation of accounts
These accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102), the Charities Act 2011 and UK generally Accepted Accounting Practice.
The accounts are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The significant accounting policies applied in the preparation of these accounts are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
- b. Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
- c. Income recognition
Incoming resources are recognised in the Statement of Financial Activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy except for investment income which is credited as income when received.
- d. Expenditure recognition
All expenditure is included in the accounts on an accruals basis. The irrecoverable element of Value Added Tax is included with the item of expense to which it relates.
- e. Taxation
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011.
- f Going concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
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NOTES TO THE ACCOUNTS YEAR ENDED 31[st] MARCH 2025
ASPENDEN VILLAGE FUND
2. Donations
| 3. | unrestricted restricted funds funds 2025 2024 -------------- ----------- -------- -------- Summer Fete Donations £ 125 £ - £ 125 £ - Sponsorship 1,280 - 1,280 - Aspenden Ball Donations 1,150 - 1,150 500 Sponsorship 700 - 700 - Paypal 199 - 199 10 Amazon Smile - - - 41 -------- ----- -------- ------ £ 3,454 £ - £ 3,454 £ 551 -------- ----- -------- ------ Income from Charitable Activities Summer Fete Stalls 544 - 544 30 Gate 556 - 556 - Bar Sales 1,965 - 1,965 - Food Sales 1,153 - 1,153 - Games and Entertainment 1,325 - 1,325 - Raffle 876 - 876 - Card Payments 3,780 - 3,780 - Aspenden Ball Tickets 13,900 - 13,900 9,165 Auction 6,350 - 6,350 8,305 Bar and Raffle Takings 5,132 - 5,132 5,375 Caterer Cancelled Booking Refund - - - 792 --------- ----- --------- --------- £ 35,581 £ - £ 35,581 £ 23,667 --------- ----- --------- --------- |
|---|---|
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ASPENDEN VILLAGE FUND
NOTES TO THE ACCOUNTS YEAR ENDED 31[st] MARCH 2025
| 4. 5. |
unrestricted restricted funds funds 2025 2024 -------------- ----------- -------- -------- Cost of Charitable Activities Summer Fete Site Set up £ 4,186 £ - £ 4,186 £ - Music 685 - 685 - Artwork 420 - 420 - Bar Drinks 1,782 - 1,782 - Bar Stock b/fwd (683) - (683) - Bar Food 681 - 681 - Bar Sundries 282 - 282 - Administration 855 - 855 - Aspenden Ball Marquee Hire 5,555 - 5,555 5,591 Generator 500 - 500 - Caterer 8,666 - 8,666 9,540 Bar Drinks 2,093 - 2,093 4,061 Bar Stock b/fwd (638) - (638) - Band 1,860 - 1,860 1,190 DJ 350 - 350 - Band/DJ Food 78 - 78 - Bar Staff 300 - 300 - Toiler Hire 600 - 600 - Chiller Hire 250 - 250 400 Skip Hire 200 - 200 50 Floral Dressings 564 - 564 678 Event Insurance and Licence 76 - 76 109 Artwork 260 - 260 - Frame for Auction prizes 100 - 100 - Ticket refund - - - 340 --------- ----- --------- --------- £ 29,022 £ - £ 29,022 £ 21,959 --------- ----- --------- --------- Other costs Donation to Edward Showler Foundation £ 700 - £ 700 £ - Donation to Prostate Cancer UK 700 - 700 - Donation to Parkinsons UK - - - 713 Donation to Buntingford Food Bank - - - 713 Village Hall Hire - - - 24 ------- ----- ------- ------- £ 1,400 £ - £ 1,400 £ 1,450 ------- ----- ------- ------- |
|---|---|
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