## **Trustees’ Annual Report for the period** |**From**|**Period start date**|**To**|**Period end date**| |---|---|---|---| ||1 May 2022||30 April 2023| **Charity name:** The Plasdŵr Community Fund ## **Charity registration number:** 1185787 |**A. Objectives and Activities**|| |---|---| |**Summary of the purposes of the**
**charity as set out in its governing**
**document**
_SORP Para 1.17_|The objects of the CIO are to benefit the residents of the
Plasdŵr community and surrounding areas by assisting
residents, local authorities and other organisations in efforts
to:
(a)
provide social and sporting facilities for
recreation and leisure time;
(b)
promote community participation in healthy
recreation activities; and
(c)
promote the conservation, protection and
improvement of the physical and natural
environment.| |**Summary of the main activities in**
**relation to those purposes for the**
**public benefit, in particular, the**
**activities, projects or services**
**identified in the accounts.**
_SORP Para 1.17, 1.19_|**Main activities undertaken by the Charity**
The Charity is in the early stages of its development but
nevertheless made grants during this period.
The Charity will continue to make grants and provide support
to individuals and other local organisations to help fund and
support sporting facilities and activities and recreation
spaces, open spaces and recreation and community
activities.
Any residents of the Plasdŵr community, as well as residents
of adjoining areas, may benefit. The aim of the Charity is to
ensure that this significant new housing development
becomes a thriving community.| |**Statement confirming whether**
**the trustees have had regard to**
**the guidance issued by the**
**Charity Commission on public**
**benefit**
_SORP Para 1.18_|**Statutory declaration**
The Trustees have complied with their legal duty under the
Charities Act to have regard to the public benefit guidance
published by the Charity Commission.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---| |Policy on grant making
_SORP Para 1.38_|The Trustees have adopted a risk-based policy on
grant making.| |Policy on social investment including
program related investment
_SORP Para 1.38_|The Trustees have not made any social or
programme-related investments.| |Contribution made by volunteers
_SORP Para 1.38_|The Charity was not supported by any volunteers
during the period.| |Other|Not applicable.| WORK\51730271\v.1 WORK\45694454\v.1 1 12682.119 Classification: Confidential |**B. Achievements and Performance**|| |---|---| |**Summary of the main achievements of**
**the charity, identifying the difference**
**the charity’s work has made to the**
**circumstances of its beneficiaries and**
**any wider benefits to society as a**
**whole.**
_SORP Para 1.20_|The Charity was registered on 14 October 2019 and is
still in the fairly early stages of its development.
The Trustees have continued to work to establish
internal processes and develop relationships for the
successful operation of the Charity in the community.
The Trustees have made grants during this period to
assist a local comprehensive school with the
regeneration of their all-weather sports pitch, and also
to support a local community annual festival, in each
case as part of its commitment to support local
projects and initiatives.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against objectives set
_SORP Para 1.41_||Not applicable| |Performance of fundraising activities
against objectives set
_SORP Para 1.41_||Not applicable| |Investment performance against objectives
_SORP Para 1.41_||Not applicable| |Other||Not applicable| |||| |**C. Financial Review**||| |Review of the charity’s
financial position at the
end of the period
_SORP Para 1.21_|At the end of its reporting period the Charity held £38,072 in unrestricted
funds, all of which are available for the general purposes of the Charity.|| |Statement explaining
the policy for holding
reserves stating why
they are held
SORP Para 1.22|The Trustees have adopted a “no reserves” policy.|| |Amount of reserves
held
SORP Para 1.22|Not applicable|| |Reasons for holding
zero reserves
SORP Para 1.22|The Trustees have adopted a “no reserves” policy. The charity is
funded by corporate donors and the donations are unrestricted. The
Trustees consider that it is not necessary to hold back any unrestricted
funds not committed (the “free funds”) as it is very unlikely that there will
be any unforeseen drop in income or funding as the donations are made
in advance of the charity making its donations. The Charity does not
have any expenditure or liabilities where future income is likely to fall
short of anticipated costs.
The free funds vary from time to time and are dependent on a number of
factors including the number of requests for funding received and the|| WORK\51730271\v.1 WORK\45694454\v.1 2 12682.119 Classification: Confidential ||size of grants given. The Trustees are careful not to make donations
which are not in furtherance of the Charity’s objectives, and as such the
level of reserves will fluctuate depending on the number and size of
suitable requests received, and whether any monies have been held
back, though uncommitted, for specific donations.
As at the balance sheet date these funds amounted to £38,072 (2022:
£47,168).|size of grants given. The Trustees are careful not to make donations
which are not in furtherance of the Charity’s objectives, and as such the
level of reserves will fluctuate depending on the number and size of
suitable requests received, and whether any monies have been held
back, though uncommitted, for specific donations.
As at the balance sheet date these funds amounted to £38,072 (2022:
£47,168).| |---|---|---| |Details of fund
materially in deficit
SORP Para 1.24|Not applicable|| |Explanation of any
uncertainties about the
charity continuing as a
going concern
SORP Para 1.23|The Trustees do not have any uncertainties about the Charity continuing
as a going concern|| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |The charity’s principal
sources of funds (including
any fundraising)
_SORP Para 1.47_||The Charity is funded by corporate donors. Property developers are
required to pay £100 per house built in the Plasdŵr development to the
Charity.
Over the next approximately 20 years up to 7,000 households will form
the Plasdŵr development which has been planned as a thriving,
sustainable community where people can learn, work, socialise, play
and lead healthy and fulfilling lives for generations to come.| |Investment policy and
objectives including any
social investment policy
adopted
_SORP Para 1.46_||Not applicable| |A description of the
principal risks facing the
charity
_SORP Para 1.46_||The Charity will predominantly operate as a grant-making charity.
The Trustees have identified the major risks which the Charity faces
and have adopted a risk-based approach to grant making to manage
those risks and have taken out suitable insurance cover.
The Trustees will continue to consider and review key risks which
face the Charity and how these can be managed and mitigated.| |Other||Not applicable| |**D. Structure, Governance and Management**|**D. Structure, Governance and Management**| |---|---| |Description of charity’s trusts:|| |Type of governing document
(trust deed, royal charter)
_SORP Para 1.25_|Constitution based on the Charity Commission foundation
model| |How is the charity constituted?
(e.g unincorporated association, CIO)
_SORP Para 1.25_|Charitable incorporated organisation| |Trustee selection methods including
details of any constitutional provisions
e.g. election to post or name of any
person or body entitled to appoint one
or more trustees|**Methods of appointing new charity trustees**
Apart from the first charity trustees, new trustees must be
appointed by a resolution of an external appointing body
comprised of representatives of the landowners.| WORK\51730271\v.1 WORK\45694454\v.1 3 12682.119 Classification: Confidential |Policies and procedures adopted for
the induction and training of trustees
_SORP Para 1.51_|Policies and procedures adopted for
the induction and training of trustees
_SORP Para 1.51_|On appointment new trustees are provided with a current
copy of the Charity’s constitution as well as the Charity's
latest Trustees' Annual Report and statement of accounts.| |---|---|---| |The charity’s organisational structure
and any wider network with which the
charity works
_SORP Para 1.51_||**Governance**
The Constitution provides for a minimum of three and a
maximum of six trustees.
The Charity is in the relatively early stages of its
development and envisages the following structure once it
is operational and more requests for funding have been
received:
a. The Trustees plan to meet quarterly to
agree the broad strategies and areas of
activity
for
the
Charity,
including
consideration of grant making, investment,
reserves and risk management policies
and performance.
b. The day to day processing and handling of
grant requests and applications will be
delegated to a Plasdŵr Project Manager,
who will provide a summary of requests
received to the Trustees at quarterly
trustee meetings where the requests will
be reviewed and decisions will be made.
Urgent requests for funding may be made
by email to the trustees.| |Relationship with any related parties
_SORP Para 1.51_||See “Methods of appointing new charity trustees”| |Other||**Benefits/Remuneration**
None of the trustees were remunerated for acting as a
trustee during the financial period.| |||| |**E. Reference and Administrative details**||| |Charity name|The Plasdŵr Community Fund|| |Other name the charity uses|Not applicable|| |Registered charity number|1185787|| WORK\51730271\v.1 WORK\45694454\v.1 4 12682.119 Classification: Confidential Charity’s principal address Cooke & Arkwright 7-8 Windsor Place Cardiff CF10 3SX |1
2
3|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**| |---|---|---|---|---| ||**Trustee name**|**Office (if**
**any)**|**Dates acted if not**
**for whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| ||Simon Richard
Owen|Trustee and
Chair|Not applicable|Not applicable| ||Michael
AnthonyLawley|Trustee|Not applicable|Not applicable| ||Glynne
Rowland Davies|Trustee|Not applicable|Not applicable| **Corporate trustees** – names of the directors at the date the report was approved **Director name** Not applicable ## **Name of trustees holding title to property belonging to the charity** |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**Not applicable**||| |**Funds held as custodian trustees on behalf of others**||| |Description of the assets held in this capacity||Not
applicable| |Name and objects of the charity on whose behalf the assets are held and how this
falls within the custodian charity’s objects||Not
applicable| |Details of arrangements for safe custody and segregation of such assets from the
charity’s own assets||Not
applicable| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**|**Address**| |---|---|---| |Legal
advisor|Burges Salmon LLP|One Glass Wharf, Bristol BS2 0ZX| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Simon Richard Owen **Position (eg Secretary, Chair, etc)**[Trustee and Chair ] **Date** 29.2.2024 WORK\51730271\v.1 WORK\45694454\v.1 12682.119 Classification: Confidential 5 ||**The Plasdŵr Community Fund**
**Charity Name**|**The Plasdŵr Community Fund**
**Charity Name**|**The Plasdŵr Community Fund**
**Charity Name**|**The Plasdŵr Community Fund**
**Charity Name**|**The Plasdŵr Community Fund**
**Charity Name**|**1185787**
**No (if any)**|**1185787**
**No (if any)**|**1185787**
**No (if any)**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||01-May-21
Period start date||**To**||30-Apr-22
Period end date||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**
-
**-**
**-**
**-**
**-**
**8,000**
**1,000**
**96**
**9,096**
**-**
**-**
**9,096**
**(9,096)**||**Last year**
**to the nearest £**| |Donation|-||**-**||**-**||-||16,600| |**_Sub total_**|**-**||**-**||**-**||**-**||**16,600**| ||||||||||| |**A2 Asset and investment sales**|||||||||| |Not applicable|**-**||||||||**-**| |**_Sub total_**|**-**||||||||| |**_Total receipts_ **
**A3 Payments**|||||||||| ||||||||||**16,600**| ||||||||||| |Grant|8,000||||||||**-**| |Grant|1,000||||||||**-**| |Bank charges|96||||||||**32**| |**_Sub total_ **|**9,096**||||||||**32**| ||||||||||| |**A4 Asset and investment**
**purchases**|||||||||| |Not applicable|**-**||||||||**-**| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|||||||||| ||||||||||**-**| ||||||||||| ||**(9,096)**||**-**||**-**||**(9,096)**||**16,600**| ||-||-||-||-||-| ||47,168||-||-||47,168||-| ||**38,072**||**-**||**-**||**38,072**||**16,600**| 1 WORK\43633973\v.1 Classification: Confidential ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**h**
**it ’**
**B1 Cash funds**|**Details**
Not applicable
**Details**
**Details**
**_Total cash funds_**
Not applicable
**Details**
Barclays bank account|**Details**
Not applicable
**Details**
**Details**
**_Total cash funds_**
Not applicable
**Details**
Barclays bank account|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---| ||||**38,072**||**-**||**-**| ||||**38,072**||**-**||**-**| ||||||||**Endowment**
**funds**
**to nearest £**| ||||||||| ||||||||**Current value**
**(optional)**| ||||||||| ||||||||**Current value**
**(optional)**| ||Not applicable||||||| ||**Details**
Signature
Not applicable||**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Print Name
**Simon Richard Owen, Trustee and**
**Chair**||||**When due**
**(optional)**| ||||||||| ||||||||| ||||||||Date of
approval| ||||**Simon Richard Owen, Trustee and**
**Chair**||||29.2.2024| ||||||||| 2 WORK\43633973\v.1 Classification: Confidential