## **Trustees’ Annual Report for the period** |**From**|**Period start date**|**To**|**Period end date**| |---|---|---|---| ||1 May 2020||30 April 2021| **Charity name:** The Plasdŵr Community Fund ## **Charity registration number:** 1185787 |**A.Objectives and Activities**|| |---|---| |**Summary of the purposes of the**
**charity as set out in its**
**governing document**
_SORP Para 1.17_|The objects of the CIO are to benefit the residents of the
Plasdŵr community and surrounding areas by assisting
residents, local authorities and other organisations in efforts to:
(a)
provide social and sporting facilities for
recreation and leisure time;
(b)
promote community participation in healthy
recreation activities; and
(c)
promote the conservation, protection and
improvement of the physical and natural
environment.| |**Summary of the main activities**
**in relation to those purposes for**
**the public benefit, in particular,**
**the activities, projects or**
**services identified in the**
**accounts.**
_SORP Para 1.17, 1.19_|**Main activities undertaken by the Charity**
The Charity is in the early stages of its development and did
not make any grants during its second financial period.
Once operational the Charity will make grants and provide
support to individuals, local councils and other local
organisations to help fund and support sporting facilities and
activities and recreation spaces, open spaces and recreation
and community activities.
Any residents of the Plasdŵr community, as well as residents
of adjoining areas, may benefit. The aim of the Charity is to
ensure that this significant new housing development becomes
a thriving community.| |**Statement confirming whether**
**the trustees have had regard to**
**the guidance issued by the**
**Charity Commission on public**
**benefit**
_SORP Para 1.18_|**Statutory declaration**
The Trustees have complied with their legal duty under the
Charities Act to have regard to the public benefit guidance
published by the Charity Commission.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---| |Policy on grant making
_SORP Para 1.38_|The Trustees have adopted a risk-based policy on
grant making.| |Policy on social investment including
program related investment
_SORP Para 1.38_|The Trustees have not made any social or
programme-related investments.| |Contribution made by volunteers
_SORP Para 1.38_|The Charity was not supported by any volunteers
during the period.| |Other|Not applicable.| WORK\43650925\v.2 1 12682.119 Classification: Confidential |**B. Achievements and Performance**|| |---|---| |**Summary of the main achievements of the**
**charity, identifying the difference the**
**charity’s work has made to the**
**circumstances of its beneficiaries and any**
**wider benefits to society as a whole.**
_SORP Para 1.20_|The Charity was registered on 14 October 2019 and
is still in the early stages of its development.
The Trustees have continued to work to establish
internal processes and develop relationships for the
successful operation of the Charity in the
community.
In its second financial period the Charity received
its first charitable donation (£5,600) from a
developer following the sale of a parcel of land in
June 2020. The Charity received a further donation
of £25,000 in April 2021.
The Trustees did not make any grants during the
period, but plan to do so in the next reporting period
now that the Charity has funds with which to
operate.
The Trustees look forward to the Charity becoming
operational and providing details of the Charity’s
work and the difference that it has made to the
residents of the Plasdŵr community, as well as
residents of adjoining areas, in subsequent
reports.| ## **Additional information (optional)** |**Additional information (optional)**|| |---|---| |You may choose to include further statements|where relevant about:| |Achievements against objectives set
_SORP Para 1.41_|Not applicable| |Performance of fundraising activities
against objectives set
_SORP Para 1.41_|Not applicable| |Investment performance against objectives
_SORP Para 1.41_|Not applicable| |Other|Not applicable| |**C. Financial Review **|| |---|---| |Review of the charity’s
financial position at the
end of the period
_SORP Para 1.21_|At the end of its reporting period the Charity held £30,600 in unrestricted
funds, all of which are available for the general purposes of the Charity.
The Trustees did not make any payments during the reporting period but
intend to do so in the next reporting period.
The Trustees have adopted a policy for holding zero reserves and will
keep this under review.| |Statement explaining
the policy for holding
reserves stating why
they are held
SORP Para 1.22|The Trustees have adopted a zero reserves policy.| |Amount of reserves
held
SORP Para 1.22|Not applicable| |Reasons for holding
zero reserves|The Trustees have adopted a “no reserves” policy. The charity is
funded by corporate donors and the donations are unrestricted. The| WORK\43650925\v.2 2 12682.119 Classification: Confidential |SORP Para 1.22|Trustees consider that it is not necessary to hold back any unrestricted
funds not committed (“the free funds”) as it is very unlikely that there will
be any unforeseen drop in income or funding as the donations are made
in advance of the charity making its donations. The Charity does not
have any expenditure or liabilities where future income is likely to fall
short of anticipated costs.
The free funds vary from time to time and are dependent on a number of
factors including the number of requests for funding received and the
size of grants given. The Trustees are careful not to make donations
which are not in furtherance of the Charity’s objectives, and as such the
level of reserves will fluctuate depending on the number and size of
suitable requests received, and whether any monies have been held
back, though uncommitted, for specific donations. As at the balance
sheet date these funds amounted to £30,600 (2020: £0).| |---|---| |Details of fund
materially in deficit
SORP Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a
going concern
SORP Para1.23|The Trustees do not have any uncertainties about the Charity continuing
as a going concern| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---| |The charity’s principal
sources of funds (including
any fundraising)
_SORP Para 1.47_|The Charity is funded by corporate donors. Property developers are
required to pay £100 per house built in the Plasdŵr development to the
Charity.
Over the next approximately 20 years up to 7,000 households will form
the Plasdŵr development which has been planned as a thriving,
sustainable community where people can learn, work, socialise, play
and lead healthy and fulfilling lives for generations to come.| |Investment policy and
objectives including any
social investment policy
adopted
_SORP Para 1.46_|Not applicable| |A description of the
principal risks facing the
charity
_SORP Para 1.46_|The Charity will predominantly operate as a grant-making charity.
The Trustees have identified the major risks which the Charity faces
and have adopted a risk-based approach to grant making to manage
those risks and have taken out suitable insurance cover.
The Trustees will continue to consider and review key risks which
face the Charity and how these can be managed and mitigated.| |Other|Not applicable| |**D.Structure, Governance and Management**|**D.Structure, Governance and Management**| |---|---| |Description of charity’s trusts:|| |Type of governing document
(trust deed, royal charter)
_SORP Para 1.25_|Constitution based on the Charity Commission foundation
model| |How is the charity constituted?
(e.g unincorporated association, CIO)
_SORP Para 1.25_|Charitable incorporated organisation| WORK\43650925\v.2 3 12682.119 Classification: Confidential |Trustee selection methods including
details of any constitutional provisions
e.g. election to post or name of any
person or body entitled to appoint one
or more trustees
_SORP Para 1.25_|**Methods of appointing new charity trustees**
Apart from the first charity trustees, new trustees must be
appointed by a resolution of an external appointing body
comprised of representatives of the landowners.
The Charity’s appointing body is defined in its Constitution
as the trustees for the time being of the St. Fagans No.1
Trust, the St. Fagans No.2 Trust and the St. Fagans No.3
Trust.
Apart from representatives of the landowners having power
to appoint trustees, there is no other link between the
Charity and the landowners. The Trustees of the Charity
understand their duties and responsibilities as trustees and
will maintain the independence of the Charity.
In selecting individuals for appointment as appointed charity
trustees, the appointing body must have regard to the skills,
knowledge and experience needed for the effective
administration of the Charity.| |---|---| |**Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures adopted for
the induction and training of trustees
_SORP Para 1.51 _
On appointment new trustees are provided with a current
copy of the Charity’s constitution as well as the Charity's
latest Trustees' Annual Report and statement of accounts.
The charity’s organisational structure
and any wider network with which the
charity works
_SORP Para 1.51_
**Governance**
The Constitution provides for a minimum of three and a
maximum of six trustees.
The Charity is in the early stages of its development and
envisages the following structure once it is operational:
a. The Trustees plan to meet quarterly to
agree the broad strategies and areas of
activity
for
the
Charity,
including
consideration of grant making, investment,
reserves and risk management policies
and performance.
b. The day to day processing and handling of
grant requests and applications will be
delegated to a Plasdŵr Project Manager,
who will provide a summary of requests
received to the Trustees at quarterly
trustee meetings where the requests will
be reviewed and decisions will be made.
Urgent requests for funding may be made
by email to the trustees.
Relationship with any related parties
_SORP Para 1.51_
See “Methods of appointing new charity trustees”
Other
**Benefits/Remuneration**
None of the trustees were remunerated for acting as a
trustee during the financial period.|**Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures adopted for
the induction and training of trustees
_SORP Para 1.51 _
On appointment new trustees are provided with a current
copy of the Charity’s constitution as well as the Charity's
latest Trustees' Annual Report and statement of accounts.
The charity’s organisational structure
and any wider network with which the
charity works
_SORP Para 1.51_
**Governance**
The Constitution provides for a minimum of three and a
maximum of six trustees.
The Charity is in the early stages of its development and
envisages the following structure once it is operational:
a. The Trustees plan to meet quarterly to
agree the broad strategies and areas of
activity
for
the
Charity,
including
consideration of grant making, investment,
reserves and risk management policies
and performance.
b. The day to day processing and handling of
grant requests and applications will be
delegated to a Plasdŵr Project Manager,
who will provide a summary of requests
received to the Trustees at quarterly
trustee meetings where the requests will
be reviewed and decisions will be made.
Urgent requests for funding may be made
by email to the trustees.
Relationship with any related parties
_SORP Para 1.51_
See “Methods of appointing new charity trustees”
Other
**Benefits/Remuneration**
None of the trustees were remunerated for acting as a
trustee during the financial period.|**Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures adopted for
the induction and training of trustees
_SORP Para 1.51 _
On appointment new trustees are provided with a current
copy of the Charity’s constitution as well as the Charity's
latest Trustees' Annual Report and statement of accounts.
The charity’s organisational structure
and any wider network with which the
charity works
_SORP Para 1.51_
**Governance**
The Constitution provides for a minimum of three and a
maximum of six trustees.
The Charity is in the early stages of its development and
envisages the following structure once it is operational:
a. The Trustees plan to meet quarterly to
agree the broad strategies and areas of
activity
for
the
Charity,
including
consideration of grant making, investment,
reserves and risk management policies
and performance.
b. The day to day processing and handling of
grant requests and applications will be
delegated to a Plasdŵr Project Manager,
who will provide a summary of requests
received to the Trustees at quarterly
trustee meetings where the requests will
be reviewed and decisions will be made.
Urgent requests for funding may be made
by email to the trustees.
Relationship with any related parties
_SORP Para 1.51_
See “Methods of appointing new charity trustees”
Other
**Benefits/Remuneration**
None of the trustees were remunerated for acting as a
trustee during the financial period.| |---|---|---| |Policies and procedures adopted for
the induction and training of trustees
_SORP Para 1.51 _||On appointment new trustees are provided with a current
copy of the Charity’s constitution as well as the Charity's
latest Trustees' Annual Report and statement of accounts.| |The charity’s organisational structure
and any wider network with which the
charity works
_SORP Para 1.51_||**Governance**
The Constitution provides for a minimum of three and a
maximum of six trustees.
The Charity is in the early stages of its development and
envisages the following structure once it is operational:
a. The Trustees plan to meet quarterly to
agree the broad strategies and areas of
activity
for
the
Charity,
including
consideration of grant making, investment,
reserves and risk management policies
and performance.
b. The day to day processing and handling of
grant requests and applications will be
delegated to a Plasdŵr Project Manager,
who will provide a summary of requests
received to the Trustees at quarterly
trustee meetings where the requests will
be reviewed and decisions will be made.
Urgent requests for funding may be made
by email to the trustees.| |Relationship with any related parties
_SORP Para 1.51_||See “Methods of appointing new charity trustees”| |Other||**Benefits/Remuneration**
None of the trustees were remunerated for acting as a
trustee during the financial period.| |||| |**E. Reference and Administrative details**||| |Charity name|The Plasdŵr Community Fund|| |Other name the charity uses|Not applicable|| WORK\43650925\v.2 4 12682.119 Classification: Confidential |Registered charity number|1185787| |---|---| |Charity’s principal address|Cooke & Arkwright
7-8 Windsor Place
Cardiff
CF10 3SX| ||**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**| |---|---|---|---|---| ||**Trustee name**|**Office (if**
**any)**|**Dates acted if not**
**for whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| ||Simon Richard
Owen|Trustee and
Chair|Not applicable|Not applicable| ||**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**| |---|---|---|---|---| |1
2
3|**Trustee name**|**Office (if**
**any)**|**Dates acted if not**
**for whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| ||Simon Richard
Owen|Trustee and
Chair|Not applicable|Not applicable| ||Michael
Anthony Lawley|Trustee|Not applicable|Not applicable| ||Glynne
Rowland
Davies|Trustee|Not applicable|Not applicable| **Corporate trustees** – names of the directors at the date the report was approved **Director name** Not applicable ## **Name of trustees holding title to property belonging to the charity** **Trustee name Dates acted if not for whole year Not applicable** ## **Funds held as custodian trustees on behalf of others** Description of the assets held Not applicable in this capacity Name and objects of the charity Not applicable on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser **
**Name**
**Address**||| |Legal
advisor|Burges Salmon LLP|One Glass Wharf, Bristol BS2 0ZX| ## **Name of chief executive or names of senior staff members (Optional information)** Not applicable ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable ## **Other optional information** WORK\43650925\v.2 5 12682.119 Classification: Confidential ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Simon Richard Owen **Position (eg Secretary, Chair, etc)**[Trustee and Chair ] **Date** 23 February 2022 WORK\43650925\v.2 6 12682.119 Classification: Confidential **Charity Name No (if any) The Plasdŵr Community Fund 1185787 Receipts and payments accounts** **No (if any) 1185787 CC16a** **For the period** Period start date Period end date **To from** 01-May-20 30-Apr-21 ## **Section A Receipts and payments** **Unrestricted Restricted funds funds** **Endowment funds** **Total funds Last year** |||**Unrestricted**
**funds**||**Restricted**
**funds**|||**Endowment**
**funds**|||**Total funds**||**Last year**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||**to the nearest £**||**to the nearest £**|||**to the nearest £**|||**to the nearest £**||**to the nearest £**|| |**A1**|**Receipts**||||||||||||| |||**5,600**||**-**|||**-**|||**5,600**||**-**|| |||**25,000**||**-**|||**-**|||**25,000**||**-**|| |||**-**||**-**|||**-**|||**-**||**-**|| |||**-**||**-**|||**-**|||**-**||**-**|| |||**-**||**-**|||**-**|||**-**||**-**|| |||**-**||**-**|||**-**|||**-**||**-**|| |||**-**||**-**|||**-**|||**-**||**-**|| |||**-**||**-**|||**-**|||**-**||**-**|| ||**_Sub total_**_(Gross income for_
_AR)_|**30,600**|||**-**|||**-**||**30,600**|||**-**| ||**Unrestricted**
**funds**|**Restricted**
**funds**|**Endowment**
**funds**|**Total funds**|**Total funds**|**Last year**| |---|---|---|---|---|---|---| |**A1 Receipts**|**to the nearest £**
**5,600**
**25,000**
**-**
**-**
**-**
**-**
**-**
**-**
**30,600**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**to the nearest £**
**5,600**
**25,000**
**-**
**-**
**-**
**-**
**-**
**-**
**30,600**||**to the nearest £**| ||**5,600**|**-**|**-**|**5,600**||**-**| ||**25,000**|**-**|**-**|**25,000**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**30,600**|**-**|**-**|**30,600**||**-**| |**A2 Asset and investment sales,**
**(see table).**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**30,600**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**30,600**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**|**-**|||||| |**_Total receipts_**
**A3 Payments**||||||| |||||||**-**| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |||||||| |**_Sub total_**|**-**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| |||||||| |||||||| |**_Sub total_**|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**-**|**-**|**-**|**-**||**-**| |||||**-**||| |||||**-**||| ||**30,600**|**-**|**-**|**30,600**||**-**| 1 WORK\43633973\v.1 Classification: Confidential |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**30,600**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Richard Owen,Trustee and Chair|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Richard Owen,Trustee and Chair|23/02/2022| ||||| 2 WORK\43633973\v.1 Classification: Confidential The Plasdŵr Community Fund Trustees’ Report and Financial Statements Year ended 30 April 2021 ## **Independent examiner’s report to the trustees of The Plasdŵr Community Fund** I report to the trustees on my examination of the accounts of The Plasdŵr Community Fund (the **“Charity”** ) for the year ended 30 April 2021. ## **Responsibilities and basis of report** As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the **“Act”** ). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Basis of Independent examiner’s report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1 accounting records were not kept in respect of the Charity as required by section 130 of the Act; or - 2 the accounts do not accord with those records; or - 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: ## **Rachel Cadby FCA CTA TEP** Chartered Accountant and Trust Manager Burges Salmon LLP, One Glass Wharf, Bristol BS2 0ZX Date: WORK\43907678\v.1 1 12682.119 Classification: Confidential