Roots Independent Street Team CIO Annual Report and Accounts Period from I"January 2024- 31"December 2024
Roots Independent Street Team CIO Annual Report and Accounts Period from I"January 2024- 31"December 2024 Charity Number 1185783
Roots Independent Street Team CIO
Annual Report and Accounts
Period from 1[st ] January 2024 – 31[st ] December 2024
__________
Reference and administrative information
Charity Number: 1185783
Registered Office: 9 Otter Way, Cam, Gloucestershire, GL11 5FH
Trustees: John Duggan Justine Hooper (nee Pemberton) Gina Tattersall
Bankers: Lloyds Bank
3
Roots Independent Street Team CIO
Annual Report and Accounts
Period from 1[st ] January 2024 – 31[st ] December 2024
__________
| CONTENTS Pages |
|---|
| Trustees’ report 5 – 9 |
| Receipts and Payments Account 10 |
| Statement of Assets and Liabilities 11 |
4
Roots Independent Street Team CIO
Annual Report and Accounts
Period from 1[st ] January 2024 – 31[st ] December 2024
__________
The Trustees present their report and the financial statements for the 12-month period ended 31 December 2024.
Reference and administrative information set out on page 1 form part of this report. The financial statements comply with current statutory requirements, the charity's Constitution, and the Statement of Recommended Practice - Accounting and Reporting by Charities: SORP applicable to charities preparing their accounts in accordance with FRS 102.
Objectives and Activities
Objectives and Aims
The objective of the CIO is:
To relieve the charitable needs of homeless adults, or adults at risk of homelessness, in Bristol by the provision of food, drink, replacement clothing, toiletries, companionship, advice, signposting and practical and emotional support.
Review of the Charity
Governance
Roots Independent Street Team has existed as a CIO since 14[th ] October 2019.
A committee of trustees was set up under a new foundation constitution.
The Trustees meet formally with a committee of volunteers on a regular basis and informally each week during the outreach work to discuss both short and long term plans and issues.
Activities
The CIO provide hot and cold food and drinks, toiletries and other necessities to the homeless community of Bristol.
Performance
Our service in 2024 was very similar in numbers and consistency as it was in 2023. We are still operating from the same community building in the centre of Bristol and use the facilities for the cooking facilities as well as the pedestrianised space outside for our service. As the cost of living
5
Roots Independent Street Team CIO
Annual Report and Accounts
Period from 1[st ] January 2024 – 31[st ] December 2024
__________
crisis continues, we have had a consistent stream of people coming to us for support because they
can’t afford to feed themselves.
Our relationship with local sandwich retailers has continued and they provide us with surplus stock for our service which we distribute on the same day.
We had a terrific start to the year with a local choir raising funds for us at their festive concert. This continued as we were nominated to be the beneficiary of charitable proceeds from a small festival in the summer. We also received grants and sponsorship from Bristol based organisations.
We purchased a van at the start of the year and gave notice to our storage unit at the same time as the costs were growing exponentially. Luckily we secured a free parking space with a local business for the year which alleviated additional costs.
Food and utilities costs continue to be a cause for concern and are consistently something we have to manage and be mindful of.
Our volunteer numbers remain steady, and we have a very strong team we can count on but we often struggle to get enough people to cook for us owing to the increased cost of utilities and the number of meals that are needed.
We provided some basic household equipment and furnishings to a small number of our regular service users who had moved into permanent accommodation.
We held our (now) annual summer BBQ once again as well as our festive evening where we handed out gift cards to every service user.
Plans for the year ahead
The Trustees are conscious that whilst the economy is still very uncertain, pressure will remain on our ability to fundraise. Whilst we have adequate liquid funds for the foreseeable future, we will continue to seek additional income.
We will remain at our current location for as long as we have the agreement with the landlord of the premises.
We would like to continue the work that we do but find other ways to help including supporting people into accommodation where we can, especially with the introduction of the Housing First initiative in Bristol.
We would like to expand our profile and potentially attend local events and festivals for more visibility.
Public Benefit
All work undertaken by the charity were for charitable purposes and for the public benefit and the
6
Roots Independent Street Team CIO
Annual Report and Accounts
Period from 1[st ] January 2024 – 31[st ] December 2024
__________
Trustees have had regard to the Charity Commission's public benefit guidance where relevant.
Financial Benefit
Investment Policy and Objectives
Although the Trustees have the power under the constitution to invest funds, we make no investments other than the savings account with a high street bank and have no plans to do so.
Reserves Policy and Going Concern
The charity keeps a reserve of £5,000 in a separate savings account, which the Trustees estimate would allow the charity to continue to run for a period of 9 months even if no other income was generated.
Financial Review
The total income for the period was £14,530.08 and expenditure for the work of the charity was £14,355.73 .
No salaries or wages are paid, all who work for Roots are on a voluntary basis.
The accounts are shown later in this report.
7
Roots Independent Street Team CIO
Annual Report and Accounts
Period from 1[st ] January 2024 – 31[st ] December 2024
__________
Structure, Governance and Management
Governing Document
The charity is controlled by its constitution, dated 14[th ] October 2019.
All trustees give their time voluntarily and receive no benefits from the charity.
Organisational Structure
The Trustees meet regularly throughout the year to discuss the strategic direction and relevant matters including grant applications, operational plans, investment strategy, financial accounts, and staff performance.
Regular Committee meetings are held to discuss day to day matters relating to our service.
8
Roots Independent Street Team CIO
Annual Report and Accounts
Period from 1[st ] January 2024 – 31[st ] December 2024
__________
Statement of the Responsibility of the Trustees
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with the applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
-
Select suitable accounting policies and then apply them consistently;
-
Observe the methods and principles of the Charities SORP;
-
Make judgements and estimates that are reasonable and prudent;
-
State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
-
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed.
They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities
The trustees’ annual report has been approved by the trustees on 10/01/2025 and signed on their behalf by;
Justine Hooper
On behalf of the Trustees
9
Roots Independent Street Team CIO
Annual Report and Accounts
Period from 1[st ] January 2024 – 31[st ] December 2024
__________
Roots Independent Street Team Financial Activities
January - December 2024
| Roots Independent Street Team | Roots Independent Street Team |
|---|---|
| Financial Activities | |
| January - December 2024 | |
| Total | |
| Income | |
| Charitable activites | 6,436.62 |
| Donations and legacies | 1,093.72 |
| Grants and Sponsorships | 6,754.74 |
| Sales | 0.00 |
| Volunteer Donations | 245.00 |
| Total Income | £ 14,530.08 |
| Total | £ 14,530.08 |
| Expenditures | |
| Advertising/Promotional | 1,376.24 |
| Bank Fees | 6.60 |
| Clothing - Service Users | 43.48 |
| Computer Costs | 201.60 |
| Consumables | 874.11 |
| Equipment | 179.92 |
| Food Supplies | 4,364.80 |
| Fundraising Costs | 131.96 |
| Gift Cards - Service Users | 1,200.00 |
| H&S Supplies | 91.95 |
| Homewares | 188.99 |
| Insurances | 1,843.67 |
| Office/General Administrative Expenses | 7.00 |
| Rent or Lease of Buildings | 2,669.67 |
| Van - Accessories | 37.49 |
| Van - Fuel | 117.26 |
| Van - Repairs | 234.85 |
| Van - Tax | 320.00 |
| Volunteer Clothing | 466.14 |
| Total Expenditures | £ 14,355.73 |
| Net Operating Income | £ 174.35 |
| Other Income | |
| Interest Received | 85.46 |
| Total Other Income | £ 85.46 |
| Net Other Income | £ 85.46 |
| Net Income/(Expenditure) | £ 259.81 |
10
Roots Independent Street Team CIO
Annual Report and Accounts
Period from 1[st ] January 2024 – 31[st ] December 2024
__________
Roots Independent Street Team
Balance Sheet
As of December 31, 2024
| Roots Independent Street Team | Roots Independent Street Team |
|---|---|
| Balance Sheet | |
| As of December 31, 2024 | |
| Total | |
| Fixed Asset | |
| Tangible assets | |
| Motor Vehicles Cost | 12,540.00 |
| Total Tangible assets | £ 12,540.00 |
| Total Fixed Asset | £ 12,540.00 |
| Cash at bank and in hand | |
| Lloyds Savings Account | 6,704.57 |
| Petty Cash | 0.00 |
| Treasurers Account (7560) | 493.87 |
| Total Cash at bank and in hand | £ 7,198.44 |
| Debtors | |
| Debtors | 0.00 |
| Total Debtors | £ 0.00 |
| Net current assets | £ 7,198.44 |
| Net current assets(liabilities) | £ 7,198.44 |
| Total assets less current liabilities | £ 19,738.44 |
| Total net assets(liabilities) | £ 19,738.44 |
| Charity funds | |
| Retained Earnings | 19,478.63 |
| Surplus/(Deficit) | 259.81 |
| Total Charity funds | £ 19,738.44 |
Justine Hooper Signed on behalf of the Trustees
11