ROOTS INDEPENDENT STREET TEAM CIO
ANNUAL REPORT AND ACCOUNTS
PERIOD FROM 14[TH] OCTOBER 2019 – 31[ST] DECEMBER 2020
Charity Number 1185783
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ROOTS INDEPENDENT STREET TEAM CIO
ANNUAL REPORT AND ACCOUNTS
PERIOD FROM 14[TH] OCTOBER 2019 – 31[ST] DECEMBER 2020
| CONTENTS | Pages |
|---|---|
| Trustees’ report | 3 – 8 |
| Receipts and Payments Account | 9 |
| Statement of Assets and Liabilities | 10 |
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ROOTS INDEPENDENT STREET TEAM CIO
ANNUAL REPORT AND ACCOUNTS
PERIOD FROM 14[TH] OCTOBER 2019 – 31[ST] DECEMBER 2020
The Trustees present their report and the financial statements for the period ended 31 December 2020. The CIO was registered on 14[th] October 2019 and so this report describes a little over fourteen months of operations,
Reference and administrative information set out on page 1 form part of this report. The financial statements comply with current statutory requirements, the charity's Constitution and the Statement of Recommended Practice - Accounting and Reporting by Charities: SORP applicable to charities preparing their accounts in accordance with FRS 102.
Objectives and Activities
Objectives and Aims
The objective of the CIO is:
To relieve the charitable needs of homeless adults, or adults at risk of homelessness, in Bristol by the provision of food, drink, replacement clothing, toiletries, companionship, advice, signposting and practical and emotional support.
Review of the Charity
Governance
Roots Independent Street Team has existed as a CIO since 14[th] October 2019.
A committee of trustees was set up under a new foundation constitution.
The Trustees meet formally with a committee of volunteers on a regular basis and informally each week during the outreach work to discuss both short and long term plans and issues.
Activities
The CIO provide hot and cold food and drinks, toiletries and other necessities to the homeless community of Bristol.
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ROOTS INDEPENDENT STREET TEAM CIO
ANNUAL REPORT AND ACCOUNTS
PERIOD FROM 14[TH] OCTOBER 2019 – 31[ST] DECEMBER 2020
Performance
2020 started off very brightly with Roots being chosen by a leading local company as one of their sponsored charities for the year. We presented to them and they outlined a planned series of fundraising and publicity generating events throughout the year.
However it soon became clear that the coronavirus outbreak would affect the UK as well, and by the end of March, we felt that we could not justify our weekly outreach, with large numbers of service users queueing in a public area. We therefore took a swift decision to cease operations with the last service in the existing form taking place on 26[th] March.
Bristol was at the forefront of planning for the homeless community in the early stages of the pandemic, and we soon became part of a local operation, Cheers Drive. This was designed to provide food and drink for the homeless community, many of whom were by now housed in local hotels.
We were offered the opportunity to carry out our service from a local building which included cooking facilities. Although many of our volunteers were shielding or did not to continue, we were still able to call upon enough to run the service safely, following a risk assessment and purchase of PPE including face masks, face shields and gloves. In fact we extended our service to two sessions a week from April through to the end of September.
We lost the availability of some of the companies who provided us with their surplus stock, particularly the retailers, although Cheers Drive did provide the main meals. We used our own funds to supplement this where necessary.
Once Cheers Drive started to wind down in September 2020, we decided not to return to our previous location at College Green and were able to agree with the owners of the building that we had been using to continue to offer our service from there on a permanent basis. This has been an excellent decision as there are many benefits including the use of the kitchen and cooking facilities. We will likely stay at this premises in at least the near to medium term.
By the end of the year, we were back up to a full capacity of volunteers.
Our fundraising activities were severely curtailed due to the lockdown, particularly as we could not run the summer fundraising evening as we had in 2019. However, we set up our own website with a donations link and through the use of social media to raise awareness of this, we did generate enough funds to ensure that we were never in any financial danger.
We provided some basic household equipment and furnishings to a small number of our regular service users who had moved into permanent accommodation.
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ROOTS INDEPENDENT STREET TEAM CIO
ANNUAL REPORT AND ACCOUNTS
PERIOD FROM 14[TH] OCTOBER 2019 – 31[ST] DECEMBER 2020
Plans for the year ahead
The Trustees are conscious that whilst the economy is still very uncertain, there will be pressure on our ability to fundraise. We would like to expand into areas such as funding training or providing small, work related equipment for our service users, and whilst this will remain on the agenda, we have not pushed this forward as yet.
We have postponed our planned purchase of a van for the foreseeable future. Given the use of the new premises, which gives us access to some of the bulkier items such as tables, this has not negatively impacted our ability to provide the service.
We will remain at our current location for as long as we have the agreement with the landlord of the premises.
Public Benefit
All work undertaken by the charity were for charitable purposes and for the public benefit and the Trustees have had regard to the Charity Commission's public benefit guidance where relevant.
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ROOTS INDEPENDENT STREET TEAM CIO
ANNUAL REPORT AND ACCOUNTS
PERIOD FROM 14[TH] OCTOBER 2019 – 31[ST] DECEMBER 2020
Financial Benefit
Investment Policy and Objectives
Although the Trustees have the power under the constitution to invest funds, we make no investments other than the savings account with a high street bank, and have no plans to do so.
Reserves policy and going concern
The charity keeps a reserve of £5,000 in a separate savings account, which the Trustees estimate would allow the charity to continue to run for a period of 12 months even if no other income was generated.
Financial Review
The total income for the period was £13,343 and expenditure for the work of the charity was £9,454
No salaries or wages are paid, all who work for Roots are on a voluntary basis.
The accounts are shown later in this report.
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ROOTS INDEPENDENT STREET TEAM CIO
ANNUAL REPORT AND ACCOUNTS
PERIOD FROM 14[TH] OCTOBER 2019 – 31[ST] DECEMBER 2020
Structure, Governance and Management
Governing Document
The charity is controlled by its constitution, dated 14[th] October 2019.
All trustees give their time voluntarily and receive no benefits from the charity.
Organisational Structure
The Trustees meet regularly throughout the year to discuss the strategic direction and relevant matters including grant applications, operational plans, investment strategy, financial accounts and staff performance.
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ROOTS INDEPENDENT STREET TEAM CIO
ANNUAL REPORT AND ACCOUNTS
PERIOD FROM 14[TH] OCTOBER 2019 – 31[ST] DECEMBER 2020
Statement of the Responsibility of the Trustees
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with the applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales require the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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Select suitable accounting policies and then apply them consistently;
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Observe the methods and principles of the Charities SORP;
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed.
They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities
The trustees’ annual report has been approved by the trustees on 26[th] October 2021 and signed on their behalf by;
Matthew Stone
On behalf of the Trustees
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ROOTS INDEPENDENT STREET TEAM CIO
ANNUAL REPORT AND ACCOUNTS
PERIOD FROM 14[TH] OCTOBER 2019 – 31[ST] DECEMBER 2020
| RECEIPTS AND PAYMENTS ACCOUNT |
|||||||
|---|---|---|---|---|---|---|---|
| **Unrestricted ** | Restricted | **Total ** | |||||
| Funds | **Funds ** | Funds | |||||
| RECEIPTSFROM: | £ | £ | £ | ||||
| Donations | |||||||
| CharitableActivities | 1,399 | - | 1,399 | ||||
| Anonymous Donations |
7,081 | - | **7,081 ** | ||||
| Donations through CAF |
3,255 | - | 3,255 | ||||
| Donations from volunteers |
1,608 | - | 1,608 | ||||
| TOTAL RECEIPTS | 13,343 | - | 13,343 | ||||
| PAYMENTSFOR: | |||||||
| Advertising/Promotional | 66 | - | 66 | ||||
| Clothing-Service Users | 386 | - | 386 | ||||
| ComputerCosts | 190 | - | 190 | ||||
| Consumables | 506 | - | 506 | ||||
| Equipment | 628 | - | 628 | ||||
| Food Supplies | 1,694 | - | 1,694 | ||||
| Gifts/Entertainment | 350 | - | 350 | ||||
| H&S Supplies | 214 | - | 214 | ||||
| Homewares | 398 | - | 398 | ||||
| Insurances | 326 | - | 326 | ||||
| Office/General AdministrativeExpenses | 593 | - | 593 | ||||
| Outdoor Items | 1,414 | - | 1,414 | ||||
| Printing,Postage and Stationery | 1 | - | 1 | ||||
| Rent or Lease of Buildings | 1,896 | - | 1,896 | ||||
| Telephone | 483 | - | 483 | ||||
| Toiletries | 265 | - | 265 | ||||
| TravelandAccommodation | 45 | - | 45 | ||||
| TOTAL PAYMENTS | **9,454 ** | - | **9,454 ** | ||||
| NET RECEIPTS/(PAYMENTS) | 3,889 | - | 3,889 |
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ROOTS INDEPENDENT STREET TEAM CIO
ANNUAL REPORT AND ACCOUNTS
PERIOD FROM 14[TH] OCTOBER 2019 – 31[ST] DECEMBER 2020
| AT 31 DECEMBER 2020 | |||||
|---|---|---|---|---|---|
| STATEMENT OF ASSETS AND LIABILITIES | |||||
| 2020 | |||||
| £ | |||||
| Cash funds | |||||
| Current account | 5,384 | ||||
| Savings Account | 5,000 | ||||
| **10,384 ** | |||||
| - | |||||
| Total Assets | 10,384 | ||||
| Liabilities | |||||
| Accrued expenditure | - | ||||
| Total Liabilities | - | ||||
| CASH RESERVES | |||||
| Unrestricted funds | |||||
| Brought forward | 6,495 | ||||
| Net receipts/(payments) for the period | 3,889 | ||||
| 10,384 | |||||
| Restricted funds | |||||
| Broughtforward | - | ||||
| Net receipts/(payments) for the period | - | ||||
| - | |||||
| Total cash reserves | **10,384 ** |
Signed on behalf of the trustees
Matthew Stone
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