Magor and Undycommunity Hub (MUCH) Trustees annual report forthe period 1" April 2024 to 31" March 2025 Registered Charity No 1185780 Background In August 2023 the Trustees received the keys to the buildingfrom MCC These same Trustees had ,for more than 10 years. been involved with the fundraising. design and build of this amazing facility. Fundingfor the build involved Monmouthshire CC , Welsh Government and the National Lottery. Each part ofwhich was supported by a business plan drafted bythe MUCH team. This Business plan set out the financialforecasts as well as making certain commitments to the expected use ofthe facilityto the benefit of the communityof Magor and Undy. Management and Governance In October 2019 the Trustees formulated a constitution which is regularly reviewed and can be found on ourweb site. Trustees are appointed I reappointe(i ai the Annual General meeting. As at 31" March 2025 there were five Trustees on our board. The Trustees seNing forthe year ending 31S1 March 2025 were Michael Burke Chair Linda Squire Secretary Kevin Wright Treasurer Sally Raggett Trustee Sian King Trustee Other Support- Penelope Kirkham supportsthe Trustees as a Magor and UndyTown Councillor but has no voting rights. Management Since our openingwe have employed an outstanding manager in Kari Davies who is supported by a small team of volunteers which include ourTrustees. Kari manages the bookings and arranges the volunteer rota aswell as maintain the building and ensuring the cleanliness of the facility. We have a very small group of Trustees and other volunteers who give of theirtime to carry out opening and closing duties. Throughout the week and at weekend there is a need to open up for bookings and to secure the buildingfollowing late evening events and weekend parties. After each closure these volunteers also ensure that the building is f it for purpose for the next booking. Toilets are inspected and floors are checked for cleanliness. Not all those who enter the building treat the facility Wlth the respect it deserves. Despite thiswe have a reputation for delivering a clean and bright space for our communityto use. We are always seeking newvolunteers.
Finance and budgets (see separate report) Although we took our first bookings in September 2023 this report focuses on the first fullfinancialyear of operations form 1°'April 2024 to 31°, March 2025 Our initial business plan showed a budget def icit over the first two years of operation. This was driven by the experiences of other similarfacilities with whom we discussed budgets and management issues prior to opening. We are pleased to report that our f irst full financial year of operation produced a f inancial surplus which can be seen in this year's financial report. This surplus in year one was only made possible bythe grant provided by Magor and Undy Town Council to cover the cost of employing a manager. The Trustees had been reluctant to take on a fulltime manager in the early days but encouraged by Councillor Frances Taylor we now recognise that move as having been essentialtothe success of the Hub. We were granted the firsttwo ye8rs oftenancy lease free by MCC and therefore was not payable in the financial year being reported. However lookingforward to 2025126 the lease valued at £10,300 p.a it is an expense which is currently notfunded which demonstrates that our hire charge income just covers our current operating costs. Ourfirst responsibilitywas to worktoward making MUCH a financiallyviable operation whilst tryingto ensure a broad range of activities. The information below demonstrates the progress made to date in the wide range of activities on offer. Regular bookings Paid Hours'run-rate. is around 300 hours per month mainly in the two larger halls. Fitness classes represent around 70 hours of that with the rest being Baby and toddlers Birthday parties and anniversaries Dance classes Public events and meetings Seated fitness {forthose less ambulant) Tutoring Counselling Youth club Warm Spaces events Health related Ad-Hoc bookings These have included School proms A Diwali celebration Wedding receptions Wakes
Blood Transfusion Service Living Levels event Stamp fair Children Parties Scottish Country dancinggroup Reading group Tutoring Various meetings Community updates Two communication events were organised in this reportingyear July 2024 Meet the Trustees October 2024- Community Showcase The stated objectives of the HUB were To bring the Three Fields. site into beneff(ial communty use by provKling lacilth.es for educatK)nal, g)ad, and recreat)nal purfK)ses lor the resKJents ol Mwr arKJ Undy . To contribute to impFowng the heamh a1 wdl-beirttJ of all memtrws ol Ihe tnmunity . To facilitate the IcKal delivery ol rnn-statirtw serVeS to the o)mmunty . To cooperate wrth other organisation& wluntary and publ txxties in acng the goals of the Magor Undy Cofflmunty Hub charrty. . To encourage visitors trom further affiekl to use the Hub lacilities. vtsil the Levels, surrounding areas atKI the businesses during th"r visils We believe that we can demonstrate success in each one of the above and the Trustees would like to thank Kari. MUTC and ourvolunteers fortheir support throughout the year. 11
Magor and UndyCommunityHUB 20245 OpenlngBalance 114124 £ 29597.75 Expendule General Costs Capital Item Spend Salary Costs Zurch Insurance Maintenance & Security Landscaping Costs Hygiene SeNices Cleaning SeNlces IT & Website Licences IPPL & TV) Business Waste Accountants Charge Mon CC Elec, Water & Ins. Deposlt Refunds Total Exp. In¢on HUB Bookings Income Nayax Vend4ng Sales Sale of Coffee Machine £1.711.04 £3,316.21 £26.383.74 £.29 f 2,337.75 £896.33 £1.610.52 £3,552.50 £2.105.32 £471.76 £375.ClJ £576.¢XJ £16,631.01 £5.1(X).(y) £65,573.47 £54,119.64 £562.DJ £1,S(KJ.(M) Total Generated Ino)m• £5 Other FundinB Town Coundl Grant Lottery Grant £25.(K.( £17,132.56 Tot•1 Funding £42,132.56 Total IncomelFundin¥ £98,314.20 Total IncomelFundlni- Expendlture- £32,740.7a Current Account Balance 3113125 Instant A¢$ S•vinF 3113125 32 DaySavin85 kcount 3113125 26,221.00 19,760.43 25.814.91 Cash Float £35,LVJ Total of all Account Bank Balances & Cash Liabilittes Energy & Water l Oct 24- Marth 251 STILL NO MON CC INVOICES- Estimated at Mitie Service Agreement Business Rates Capital Spend Depreciation to Aug 24 Operational Reserves Bleed Kit donaiions Warm Space Grant £6,3C().CX) £2,7CQ. £826.1Kl £2,901.CM) £10,5rxJ.cKJ £1,060. £850.42 Total estricted Funds a5 at 3tst Marc Remotnder of Town Council Grant Bleed Kit donations Warni Sp•¢e Grnnt £5,753.CQ £1,060.O) £850.42
Magor & Undy Community Hub C.l.O. Independent Examiner's Report to the Trustees of Magor & Undy Community Hub C.l.O Year ended 31 March 2025 I reportto the trustees in my examination of the financial statements of Magor & Undy Community Hub C.l.O. {the"Ch8rity"I for the year ended 31 March 2025. Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the f inancial statements in accordance with the requirements of the Charities Act 20111.the Act"). Independent examiner's report I have completed my examination. I confirTnthat no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. Accounting records were not kept in respect ofthe charity as required by section 130 of the Act- or 2. The financial statements do not accord with those records. or 3. The fin3ncial statements do not complywith the applicable requirements concerningthe form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 otherthan any requirementthat the accounts give a.true and fair" viewwhich is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding ofthe accounts to be reached. Plci trLM., iIDliolS . Mrs Penelope Kirkham MBA Independent Examiner 1 Manor Chase Undy Monmouthshire NP26 3PA