2022-03-31-accounts

Bamford with Thornhill Recreation Ground CIO Annual Report

Period: 1[st] April 2021 to 31[st] March 2022

Charity registration number: 1185738

Trustees (at 31/3/22)

Susan Beckett (Treasurer) Denry Leighton John Soady (Chair) Sally Soady Malcolm Sowerby David Watson (Secretary)

Address: The Secretary, 2 The Beeches, Ashopton Road, Bamford, Hope Valley, Derbyshire S33 0DB

Structure, management, and trustee recruitment

The busines of the CIO is managed through a bi-monthly meeting of its trustees. From time to time the trustees call on volunteer support from the local community in relation to the upkeep of the recreation ground.

Trustees are drawn from the local community, preferably from within the Bamford with Thornhill parish, which comprises the area of benefit. Trustee applicants are expected to have a history of having provided support to the management of the recreation ground, its activities and upkeep.

Objectives, activities and public benefit

The purpose of the CIO is as set out in the constitution:

The object of the Charity shall be to provide a recreation ground for the benefit of the inhabitants of the Parishes of Bamford and Thornhill and the surrounding area or for the public at large for recreation or other leisure time occupation with the object of improving the condition of life of the said inhabitants.

As such the primary activities of the CIO, its trustees and volunteers are focused on ensuring access, maintenance, safety and the financial viability of the recreation ground for the beneficial enjoyment of the local community. To that end, this year’s efforts have focused on improvements to the playground. The existing wooden paling fence was requiring frequent repair and replacement, so this has now been replaced with playground compliant powder-coated metal fencing. Also, several items of play equipment with worn or rusty bearings have been repaired, new swing seats have been fitted, and an additional 6m[3] of safety bark has been laid. Further to this, the car park has had a resurfacing top-up of stone chippings.

Sadly, we continue to suffer bouts of invidious vandalism, mostly to the pavilion and outside toilet block. The CCTV system installed in the previous year has probably helped to reduce the problem

somewhat, though notably CCTV has also proved helpful to assess reported episodes of antisocial behaviour.

Trustees have an obligation to ensure the financial viability of the charity going forward. To this end, to a great extent we are dependent on attracting ground rental fees from several large participation events to the recreation ground each year. Unfortunately, during the last two years of pandemic such events have been at a premium, though hopefully this will now begin to improve. Despite this, over the past year we did secure bookings from a mountain bike and a mountain marathon event, plus several smaller event bookings.

Each year the CIO commissions the Royal Society for the Prevention of Accidents (RoSPA) to undertake a safety audit of the playground. The resulting report sets out a number of improvement recommendations, and this forms the basis for prioritising the playground work. Looking forward, in the next financial year we will continue our focus on playground improvements, and this will include repairing and repainting the play fort. Also, the trustees note the worsening condition of the outside toilet block, which we feel will need to be replaced in the very near future.

Financial review

Refer to a separate income and expenditure account. Of note:

• Against an annual income of £10,332 (largely through grant awards) the CIO incurred a net expenditure of £8,599, occasioned by an exceptional investment in an upgrade to the playground totalling £11,518.

• As set out above, despite the continuing pandemic hiatus, we did manage to attract event and caravan rally bookings (£1,463) and a respectable ground hire income. (£742).

• We were successful in securing covid and other grant income of £8,000, compensating for foregone events income, of which some was set against the ‘Extra Time’ event outgoings (£1,005).

• Grounds & pavilion maintenance, and insurance account for most of our normal outgoings, though this year we incurred the additional exceptional expenditure associated with the playground upgrade referred to above.

• Gross of playground extraordinary expenditure, with the benefit of grant support the CIO saw an underlying net surplus of £2,919.

• The CIO was able to carry forward reasonably healthy cash balances into the new year.

Bamford with Thornhill Recreation Ground C.I.O

Income & Expenditure Account - 1st April 2021 to 31st March 2022

	Income	Income			Expenditure	Expenditure
		2021 - 2022			2021-	2022
Ground Hire		1,462.58	Council Tax			64.68
Donations		0.00	Water			314.94
Interest/Dividend		26.98	Insurance			1,772.77
Rallies		742.50	Maintenance			2,283.76
Misc		0.00	Grass Cutting			720.00
Grants		8,000.00	Extra Time Events			1,005.06
			ICO annual pament			35.00
			Cleaning			80.00
			Calor Gas			143.84
			Electricity			280.56
			Miscellaneous			467.06
Play Area incl interest		0.00	Bradwell Co-op Donation			244.94
			Play Area			11,518.30
Increase in value of shares		99.83	Decrease in value of shares
Excess of expenditure income	over	8,599.02	Excess of income over expenditure
Total		18,930.91		Total		18,930.91
		8,829.98	RBS Current Account			2,131.13
		33,280.68	Monmouthshire B Society			37,815.63
		19,867.10	Monmouthshire B Society P/A			13,332.15
		61,977.76	Cash Holdings			53,278.91
			Decrease in Cash in 12	Months		(8,698.85)
		760.90	Shares			860.73
		62,738.66	Cash and Share Holdings			54,139.64
			Change in share value			99.83
			Decrease in Value in year			(8,599.02)
			Bradwell Co-op Donation		nil

I certify the Income and Expenditure Account is in accordance with the books and records of the

Bamford with Thornhill Recreation Ground, in stating an excess of expenditure over income of £8,599 for the organisation for the year to 31st March. 2022.

Prepared By John Hollis Sue Beckett Hon Auditor Hon Treasurer