## **Trustees’ Annual Report for the period** ## **From 01/01/23 Period start date To 31/12/23 Period end date** ## **Charity name: Somerset Industrial Archaeological Society** ## **Charity registration number:1185669** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance and inform the education of**
**the public in all aspects of industrial**
**archaeology in and around the county of**
**Somerset.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Publication, thrice yearly, of a Bulletin**
**with reports of IA, sent to members,**
**adjoining local IA societies, the AIA, and**
**available in the county Heritage Centre.**
**Fortnightly lectures in winter months,**
**open to all, alternating face to face**
**meetings with Zoom meetings.**
**Field trips mainly in summer months.**
**All activities are advertised locally and on**
**the Society’s website.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**public benefit guidance issued by the**
**Charity Commission.**| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| ||SORP reference|| |Policy on grant making|Para 1.38|**Monies may be gifted to societies or**
**groups in and around the county whose**
**interests reflect those of the Society.**
**There may be a visit to view the work of**
**the group, or a talk to members from**
**them about their work.**| |Policy on social investment
including program related
investment|Para 1.38|**Not applicable.**| |Contribution made by
volunteers|Para 1.38|**The Society is run entirely by volunteers.**| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Educating and informing the public about**
**industrial archaeology is the primary**
**purpose of the Society. The holding of**
**lectures and fieldtrips, open to all, fulfils**
**that function. There are often visitors to**
**the Society’s events.**
**For preservation of heritage, the trustees**
**keep a close watch on planning**
**applications which may affect industrial**
**heritage, and they submit responses to**
**local authority planning departments.**
**The Society is frequently asked for**
**advice and information by members of**
**the public and is happy to respond where**
**possible. The Society is also consulted**
**by various researchers and local**
**authorities on matters of IA concern.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Society made a loss of £346.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held to fund contingencies.**| |Amount of reserves held|Para 1.22|**£6500**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|**The Society has purchased a shipping**
**container, in conjunction with another**
**group, and it is being fitted out to**
**become an archive store. £2187 has been**
**spent to date, although members have**
**contributed £1660 towards this cost.**
**Without this expense the Society would**
**have been in profit by £151.**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**SIAS knows of no immediate threats to**
**its continuance.**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Membership subscriptions and donations**
**to the Archive Fund.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Money is invested, when possible, in**
**higher earning accounts.**| |A description of the principal
risks facing the charity|Para 1.46|**A large fall in membership would affect**
**the lecture series, but production of**
**Bulletins and field trips could continue**
**for some years without further income.**
**The lack of members willing to become**
**trustees is of concern, as is the aging**
**membership.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution, derived from Charity**
**Commission template.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees elected each year by members**
**present at the Annual General Meeting.**
**Officers are elected from amongst the**
**trustees, also at the AGM. The trustees**
**may co-opt further trustees.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Somerset Industrial Archaeological Society| |---|---| |Other name the charity uses|SIAS| |Registered charity number|1185669| |Charity’s principal address|Giles Cottage,
Hill Lane,
Brent Knoll,
Highbridge.
TA9 4DF| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||MaryMiles|Chair||| ||Geoff Fitton|Secretary||| ||Barbara Cooper|Treasurer||| ||Alan Cockett|||| ||Chris Cooper|||| ||Peter Daniel|President||| ||Neil Ham|||| ||Iain Miles|||| ||Geoff Roughton|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** **Position (eg Secretary, Chair, etc)** **Date** **Somerset Industrial Archaeological Society 1185669 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1/1/2023 12/31/2023 |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Subscriptions
**2,143**
Donations
**1,863**
Publications
**498**
Gift Aid
**330**
Bank Interest
**68**
Visitors
**-**
Miscellaneous
**736**
SIAS @50
**-**
**5,638**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 5,638**
**A3 Payments**
Speakers
**270**
Venue(IncludingZoom cost)
**324**
Insurance and AIA subscription
**206**
Equipment and Maintenance
**-**
Postage
**846**
Printingsupplies
**1,332**
Miscellaneous
**820**
SIAS@50
**-**
**_Sub total_ 3,798**
Archive - container and settingup
**2,187**
**-**
**_Sub total_ 2,187**
**_Total payments_ 5,985**
**_Net of receipts/(payments)_ - 347**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ - 347**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**2,143**
**1,863**
**498**
**330**
**68**
**-**
**736**
**-**
**5,638**
**-**
**-**
**-**
**5,638**
**270**
**324**
**206**
**-**
**846**
**1,332**
**820**
**-**
**-**
**3,798**
**2,187**
**-**
**2,187**
**5,985**
**- 347**
**-**
**-**
**- 347**|**Last year**
**to the nearest £**| |||**-**|**2,143**|**2,252**| |||**-**|**1,863**|**32**| |||**-**|**498**|**574**| |||**-**|**330**|**156**| |||**-**|**68**|**40**| |||**-**|**-**|**18**| |||**-**|**736**|**268**| |||**-**|**-**|**397**| |||**-**|**5,638**|**3,737**| |||||| |||**-**|**-**|| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||||| |||**-**|**5,638**|**3,737**| |||||| |||**-**|**270**|**370**| |||**-**|**324**|**324**| |||**-**|**206**|**202**| |||**-**|**-**|**228**| |||**-**|**846**|**602**| |||**-**|**1,332**|**1,472**| |||**-**|**820**|**133**| |||**-**|**-**|**967**| |||**-**|**-**|**-**| |||**-**|**3,798**|**4,298**| |||||| |||**-**|**2,187**|| |||**-**|**-**|| |||**-**|**2,187**|**-**| |||||| |||**-**|**5,985**|**4,298**| |||||| ||**-**|**-**|**- 347**|**- 561**| ||**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**| ||**-**|**-**|**- 347**|**- 561**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Lloyds Bank and PayPal
Savings Accounts
Cash
**Details**
**Details**
**Details**
High Viz Vests
Paper
Printer consumables
Publications
Stamps
Container
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**1,025**
**6,500**
**20**
**7,545**
Agreement Error
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**-**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**23**| |||||**341**| |||||**532**| |||||**2,665**| |||||**876**| |||||**2,187**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees Signature Date of Print Name approval