St Nicolas Players
Registered Charity No: 1185653
Annual Report and Financial Statements
For the period from 1 February 2021 through to 30 September 2021
ST NICOLAS PLAYERS CONTENTS PAGE
Registered Charity No: 1185653
FOR THE PERIOD 1 FEBRUARY 2021 TO 30 SEPTEMBER 2021
CONTENTS:
| TS: | |
|---|---|
| PAGE | |
| Officials and Addresses | 1 |
| Annual Report of the Trustees | 2 |
| Receipts and Payments Accounts | 3 |
| Statement of Assets and Liabilities | 4 |
| Notes to The Accounts | 5 - 6 |
St Nicolas Players
Registered Charity No: 1185653
Annual Report and Financial Statements
For the period from 1 February 2021 through to 30 September 2021
ST NICOLAS PLAYERS CONTENTS PAGE
Registered Charity No: 1185653
FOR THE PERIOD 1 FEBRUARY 2021 TO 30 SEPTEMBER 2021
CONTENTS:
| TS: | |
|---|---|
| PAGE | |
| Officials and Addresses | 1 |
| Annual Report of the Trustees | 2 |
| Receipts and Payments Accounts | 3 |
| Statement of Assets and Liabilities | 4 |
| Notes to The Accounts | 5 - 6 |
ST NICOLAS PLAYERS Officials and Addresses
Registered Charity No: 1185653
Trustees
Mr A Fell President (from 7 December 2020) Mrs A Evenden Chairperson Mr S Underwood Vice-Chairperson Mr R Evenden Vice-President Miss W Carter Treasurer Mrs A Temple Secretary Mrs J Jones Membership Secretary Mr N Fletcher Mr N Hancocks Mr M Tyrell Mr J Cooper Appointed 7 December 2020 Mrs J Staples Appointed 7 December 2020
Charity Address
C/o Mr & Mrs R Evenden 25 Penway Drive Piknchbeck Spalding Lincolnshire PE11 3PG
Solicitors
Roythornes Limited Enterprise Way Pinchbeck Spalding Lincolnshire PE11 3YR
Bankers
HSBC UK 8 Market Place Spalding Lincolnshire PE11 1SN
ST NICOLAS PLAYERS ANNUAL REPORT
Registered Charity No: 1185653
FOR THE PERIOD 1 FEBRUARY 2021 TO 30 SEPTEMBER 2021
The St Nicolas Players is a Charity registered from 7 October 2019 with the Charity Commissioners (Number 1185653).
Structure and Management
The Charity is administered by a management committee. The trustees serving the charity throughout the period ended 30 September 2021 were as follows:-
Mrs A Evenden Mr S Underwood Mr R Evenden Miss W Carter Mrs A Temple Mrs J Jones Mr N Fletcher Mr N Hancocks Mr M Tyrell Mr A Fell Mr J Cooper Mrs J Staples
The Trustees are elected by votes of the members annually at the AGM. A quarter retire by rotation, but are eligible for re-election
Activities and Objectives
The main objectives of the charity Is to educate the public in the dramatic arts and music in South Lincolnshire and the surrounding area and to develop the public understanding of the dramatic ares and music and to involve people of all ages and abilities, particulalry young peoiple, wherever possible. The object is also to help and assist other organisations and schools in the development of dramatic arts and music.
Achievements and Performance
The opportunities afforded by our shows provide experience in acting, directing, set design, set construction, stage management, people management, team working, as well as financial management, administration and marketing. Our auditions are advertised locally, and are open to all-comers regardelss of age or physical abilities. The venue we use for our productions has disabled access, and an audio loop for those with hearing difficulties, so our productions are also open to all members of society for their enjoyment and entertainment. Whilst the restrictions in respect of the Covid 19 pandemic were still ongoing during this financial period, we were sadly unable to access our usual venue for a performance, but made alternative arrangements at a smaller venue, and subsequently were were able to go ahead with our October production in 2021. Additionally, in view of the circumstances, we continued contacts and limited activities, albeit ''virtually' by way of regular committee meetings, and play readings, all being held via Zoom in the early part of 2021,before returning to some activities more akin to 'normal'. During this time the Trustees continued to make every effort to ensure that the charity continues to thrive, and meet it's financial obligations.
Financial Review
Once again during this financial period, our funds have depleted due to the ongoing effects of the COVID 19 pandemic. Expenses incurred in relation to the first production since the start of the pandemic, which we were able to go ahead with in October 2021, are therefore shown in these accounts. We also finally received an insurance refund in respect of the cancelled performance which was due at the start of the pandemic in March 2020. So we were in receipt of some income in this financial period. Furthermore, due to the ongoing restrictions in respect of the pandemic, we have not been able to hold our usual social / fund-raising events to add to our funds, but we fully intend to reinstate such activities as soon as is possible. Meanwhile, we have maintained sufficient funds to continue to meet our financial commitments in respect of the rental of our rehearsal / storage space. Many of our members have kindly continued to support us by way of annual subscriptions, regardless of the limited opportunities available to them over the last few months of this financial year. We had hoped to be able to present the intended March 2020 production in public in future, however the Trustees took the decision that the charity should accept the small loss we made in respect of the expenses that were not recovered within the insurance claim, and move on to something fresh. Ultimately, this small reduction in net funds is not of concern. We are currently in a comfortable financial position to continue with the Charities objectives for the immediate future.
We appreciate the many hours that members commit to our charity for rehearsing, set building,costume making to name but a few of the activities undertaken. Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much.
Signed and agreed by
Mrs A Evenden (Chairman) Trustee of St Nicolas Players Signed on: 22 February 2022
Registered Charity No: 1185653
ST NICOLAS PLAYERS
RECEIPTS AND PAYMENTS ACCOUNTS FOR THE PERIOD 1 FEBRUARY 2021 TO 30 SEPTEMBER 2021
| Note RECEIPTS Production income 2(a) Investment income Subscriptions (Including Gift Aid) Other income 2(b) TOTAL RECEIPTS PAYMENTS Direct charitable expenditure 3(a) Other charitable expenditure 3(b) Governance costs 3(c) TOTAL PAYMENTS NET (EXPENDITURE) / INCOME Transfers between funds Cash Funds at 1 October 2020 (1 October 2019) Cash Funds at 30 September 2021 (31 January 2021) |
Unrestricted Designated TOTAL Funds Funds FUNDS 2021 2020 £ £ £ £ 2,369 - 2,369 6,722 - 1 1 9 100 468 568 630 500 400 900 5,662 |
|---|---|
| 2,969 869 3,838 13,023 |
|
| 540 - 540 5,325 41 - 41 691 5,037 - 5,037 5,302 |
|
| 5,618 - 5,618 11,318 |
|
| (2,649) 869 (1,780) 1,705 - - - - 14,290 6,793 21,083 19,396 |
|
| 11,641 7,662 19,303 21,101 |
Registered Charity No: 1185653
ST NICOLAS PLAYERS
STATEMENT OF ASSETS AND LIABILITIES AS AT 31 JANUARY 2021
| Cash Funds Lloyds Business Account Lloyds Business Money Manager Account Petty Cash Music Hall Petty Cash Stage Manager Petty Cash Total Cash Funds (as per Receipts and Payments account) |
Unrestricted Designated Total Funds Funds £ £ £ 11,560 - 11,560 - 7,661 7,661 2 - 2 44 - 44 36 - 36 2021 |
2020 Total £ 14,208 6,793 2 44 36 |
|---|---|---|
| 11,642 7,661 19,303 |
21,083 |
Signed by / on behalf of the Trustees:-
Chirperson
Mrs A Evenden
Treasurer
Miss W Carter
Signed on:
22 February 2022
The notes on pages 5 and 6 form a part of these accounts
Registered Charity No: 1185653
ST NICOLAS PLAYERS NOTES TO THE ACCOUNTS FOR THE PERIOD 1 FEBRUARY 2021 TO 30 SEPTEMBER 2021
1 ACCOUNTING POLICIES
- (a) The financial statements have been prepared on a receipts and payments basis only, referring to applicable UK Accounting Standards and the Charities Act 2011.
(b) Designated funds
Designated funds held in the Savings account are intended to cover the expenses relating to The Patch, particularly the rent but also all other running and maintenance costs. The Trustees intend to maintain a minimum balance in this account to cover at least 2 years rent costs, which are currently £3,000 per annum.
(c) Unrestricted funds
Unrestricted funds are donations and other income received or generated for the objects of the charity without further specified purpose and are available as general funds.
| 2. INCOMING RESOURCES Music Spirit Lady in Halls Level the Van £ £ £ (a) Production Income Ticket Sales - - - Programme Sales - - - Advertising - - - Insurance Claim received - - 1,947 Licence fee refunded - - 422 - - 2,369 (b) Income from other charitable activities Donations Anonymous annual donation In Memorium - George Ogden Christmas Carols on the Green - St Nicolas Brass SHDC (Angela Newton) donation - St Nicolas Brass SHDC Dementia Care - St Nicolas Brass Mercedes-Benz - St Nicolas Brass Freemasons Donation Sponsors Play readings Other fund-raising activities (Social events) Sales of scenery and props Branded clothing sales |
Music Spirit Lady in Halls Level the Van £ £ £ - - - - - - - - - - - 1,947 - - 422 |
Music Spirit Lady in Halls Level the Van £ £ £ - - - - - - - - - - - 1,947 - - 422 |
Unrestricted Designated TOTAL Funds Funds 2021 £ £ £ - - - - - - - - - 1,947 - 1,947 422 - 422 2,369 - 2,369 - - - - - - - - - - - - 150 150 - 250 250 - - - 500 - 500 - - - - - - - - - - - - 500 400 900 |
TOTAL Music Haunting of Lady in 31/01/21 Halls Holl House The Van £ £ £ £ 6,460 320 6,140 - 212 - 212 - - - 50 - - - - - 50 - - - |
|---|---|---|---|---|
| - - 2,369 |
6,722 320 6,402 - |
|||
| 3,000 300 118 250 - - 500 1,000 110 36 180 168 5,662 |
Registered Charity No: 1185653
ST NICOLAS PLAYERS Registered Charity No: 1185653 NOTES TO THE ACCOUNTS FOR THE PERIOD 1 FEBRUARY 2021 TO 30 SEPTEMBER 2021
| 3. RESOURCES USED (a) Direct charitable expenditure Production costs Theatre hire Ticket sales commissions Licence Scripts Programmes Publicity (inlcuding advertising, banners and posters) Set costs (including props and costumes) Technical expenses Hospitality for sponsors Donations to Rock School Bus (b) Costs of charitable activities Microphones purchased Donation to Gosberton Church roof fund Share of proceeds of production (The Vigil) General expenses Play readings - library subscription Branded clothing costs St Nicolas Brass - music and rehearsal room hire cost St Nicolas Brass - insurance excess "(c)Governance Costs Premises expenses Rent Electricity General expenses Leagl fees (re Lease agreement) Subscription (NODA) Insurance (NODA) Website Costs Zoom (for committee meetings and play readings during Co AGM room hire Stationery 4 MOVEMENT IN FUNDS Cash funds held at 1 October 2020 Movements per receipts and payments account Balance at 31 January 2021 |
M H |
usic Spirit Lady in alls Level the Van £ £ £ - - - - - - - 270 - - 68 - - - - - - - - 95 - - - - - - - - - - |
Unrestricted Restricted TOTAL Funds Funds 2021 £ £ £ - - - - - - 270 - 270 68 - 68 - - - - - - 95 - 95 - - - - - - 107 - 107 540 - 540 - - - - - - - - - - - - - - - - - - 41 - 41 - - - 41 - 41 3,000 - 3,000 822 - 822 292 - 292 330 - 330 72 - 72 303 - 303 74 - 74 144 - 144 - - - - - - 5,037 - 5,037 5,618 - 5,618 Unrestricted Designated Total Funds Funds 2021 £ £ £ 14,290 6,793 21,083 (2,649) 869 (1,780) 11,641 7,662 19,303 |
TOTAL Music Haunting of Lady in 31/01/21 Halls Holl House The Van £ £ £ £ 1,750 - 1,750 - 614 - 614 - 422 - - 422 174 - - 174 220 - 220 143 244 - - 244 1,327 - 96 1,231 553 - 553 - 21 - 21 - - - - - |
|---|---|---|---|---|
| - 433 - |
5,325 - 3,254 2,214 |
|||
| s vid 19) |
- - - 40 - 137 414 100 691 3,000 926 671 - 163 303 95 144 - - 5,302 11,318 |
5 TRUSTEES REMUNERATION AND EXPENSES
None of the Trusteed received any remuneration or expenses during the current period. Any payments made to Trustees, purely relate to the reimbursement of expenses incurred in relation to objects of the charity.