## **St Nicolas Players**
**Registered Charity No: 1185653**
**Annual Report and Financial Statements**
**For the period from Charity Registration on 7 October 2019 through to 31 January 2021**
**ST NICOLAS PLAYERS CONTENTS PAGE**
**Registered Charity No: 1185653**
## **FOR THE PERIOD 7 OCTOBER 2019 TO 31 JANUARY 2021**
## **CONTENTS:**
|**TS:**||
|---|---|
||**PAGE**|
|Officials and Addresses|1|
|Annual Report of the Trustees|2|
|Receipts and Payments Accounts|3|
|Statement of Assets and Liabilities|4|
|Notes to The Accounts|5 - 6|
**ST NICOLAS PLAYERS Officials and Addresses**
**Registered Charity No: 1185653**
## **Trustees**
Mr G Ogden President (Deceased 29 November 2019) Mrs A Evenden Chairperson Mr S Underwood Vice-Chairperson Mr R Evenden Vice-President Miss W Carter Treasurer Mrs A Temple Secretary Mrs J Jones Membership Secretary Mr N Fletcher Mr N Hancocks Mr M Tyrell Mrs A Honeybun Resigned 7 December 2020 Mr A Fell President with effect from 7 December 2020 Mr J Cooper Appointed 7 December 2020 Mrs J Staples Appointed 7 December 2020
## **Charity Address**
C/o Mr & Mrs R Evenden 25 Penway Drive Piknchbeck Spalding Lincolnshire PE11 3PG
## **Solicitors**
Roythornes Limited Enterprise Way Pinchbeck Spalding Lincolnshire PE11 3YR
## **Bankers**
HSBC UK 8 Market Place Spalding Lincolnshire PE11 1SN
**ST NICOLAS PLAYERS ANNUAL REPORT FOR THE PERIOD 7 OCTOBER 2019 TO 31 JANUARY 2021**
**Registered Charity No: 1185653**
The St Nicolas Players is a Charity registered from 7 October 2019 with the Charity Commissioners (Number 1185653).
## **Structure and Management**
The Charity is administered by a management committee. The trustees serving the charity throughout the period ended 31 January 2021 were as follows:-
|Mr G Ogden (Deceased 29 November 19)|Mr G Ogden (Deceased 29 November 19)|
|---|---|
|Mrs A Evenden||
|Mr S Underwood||
|Mr R Evenden||
|Miss W Carter||
|Mrs A Temple||
|Mrs J Jones||
|Mr N Fletcher||
|Mr N Hancocks||
|Mr M Tyrell||
|Mrs A Honeybun|Resigned 7 December 2020|
|Mr A Fell||
|Mr J Cooper|Appointed 7 December 2020|
|Mrs J Staples|Appointed 7 December 2020|
The Trustees are elected by votes of the members annually at the AGM.
## **Activities and Objectives**
The main objective of the charity is to educate the public in the dramatic arts and music in South Lincolnshire and the surrounding area and to develop the public understanding of the dramatic arts and music and to involve people of all ages and abilities, particularly young people, wherever possible. The object is also to help and assist other organisations and schools in the development of dramatic arts and music.
## **Achievements and Performance**
Our October production performed to an overall audience of 546 people from our local community, and involved over 25 members of our theatre group either on or off stage. A similar number had also been involved in the preparation of the March production. The opportunities afforded by our shows provide experience in acting, directing, set design, set construction, stage management, people management, team working, as well as financial management, administration and marketing. Our auditions are advertised locally, and are open to all-comers regardless of age or physical abilities. The venue we use for our productions has disabled access, and an audio loop for those with hearing difficulties, so our productions are also open to all members of society for their enjoyment and entertainment. Whilst we were able to go ahead with our October production in 2019, due to COVID 19 we were unable to go ahead with our March 2020 production as the theatre was closed on the day we were due to present our first public performance. However, in view of the circumstances, we have continued contacts and limited activities, albeit ''virtually' by way of regular committee meetings, and play readings, all being held via Zoom. The situation looks like it is set to continue into the early part of 2021 also, so the Trustees are continuing to make every effort to ensure that the charity continues to thrive.
## **Financial Review**
We achieved a reasonably healthy increase to our funds from our October production which realised £1,785.57. However, since then unfortunately, our funds have depleted during the course of the financial year due to the on-set of the COVID 19 pandemic. We had obviously already incurred significant expenses in respect of our intended March production, which we have not - as yet - been able to recoup. Furthermore, due to the pandemic, we have not been able to hold our usual social / fund-raising events to add to our funds. However, we have maintained sufficient funds to continue to meet our financial commitments in respect of the rental of our rehearsal / storage space. Many of our members have kindly continued to support us by way of annual subscriptions, regardless of the limited opportunities available to them over the last few months of this financial year. We hope to be able to present the intended March 2020 production in public in future, and so be able to achieve some revenue from sales of tickets to the general public, to cover the costs already incurred, and hopefully increase our funds if the income ultimately exceeds the costs. Ultimately, we are currently in a comfortable financial position to continue with the Charities objectives for the immediate future.
We appreciate the many hours that members committ to our charity for rehearsing, set building, costume making to name but a few of the activities undertaken. Without this valuable contribution of time, energy, and expertise we would not have been able to achieve so much.
## **Signed and agreed by**
## **Mrs A Evenden**
**(Chairman)**
**Trustee of St Nicolas Players**
**Signed on: 22 November 2021**
**Registered Charity No: 1185653**
## **ST NICOLAS PLAYERS**
## **RECEIPTS AND PAYMENTS ACCOUNTS FOR THE PERIOD 7 OCTOBER 2019 TO 31 JANUARY 2021**
|**Note**
**RECEIPTS**
Production income
**2(a)**
Investment income
Subscriptions (Including Gift Aid)
Other income
**2(b)**
**TOTAL RECEIPTS**
**PAYMENTS**
Direct charitable expenditure
**3(a)**
Other charitable expenditure
**3(b)**
Governance costs
**3(c)**
**TOTAL PAYMENTS**
**NET INCOME / (EXPENDITURE)**
Transfers between funds
Cash Funds at 1 October 2019
**Cash Funds at 31 January 2021**|**Unrestricted**
**Designated**
**TOTAL**
**Funds**
**Funds**
**FUNDS**
**2021**
**£**
**£**
**£**
**6,722**
**-**
**6,722**
**-**
**10**
**10**
**150**
**605**
**755**
**5,662**
**-**
**5,662**|
|---|---|
||**12,533**
**615**
**13,148**|
||**5,468**
**-**
**5,468**
**691**
**-**
**691**
**5,302**
**-**
**5,302**|
||**11,461**
**-**
**11,461**|
||**1,072**
**615**
**1,687**
**(82)**
**82**
**-**
**13,301**
**6,096**
**19,397**|
||**14,291**
**6,793**
**21,084**|
**ST NICOLAS PLAYERS**
**Registered Charity No: 1185653**
## **STATEMENT OF ASSETS AND LIABILITIES AS AT 31 JANUARY 2021**
|**Cash Funds**
Lloyds Business Account
Lloyds Business Money Manager Account
Petty Cash
Music Hall Petty Cash
Stage Manager Petty Cash
**Total Cash Funds**
**(as per Receipts and Payments account)**|**Unrestricted**
**Designated**
**Total**
**Funds**
**Funds**
**£**
**£**
**£**
**14,208**
**-**
**14,208**
**-**
**6,793**
**6,793**
**3**
**-**
**3**
**44**
**-**
**44**
**36**
**-**
**36**
**2021**|
|---|---|
||**14,291**
**6,793**
**21,084**|
## **Signed by / on behalf of the Trustees:-**
**Chirperson Mrs A Evenden Treasurer Miss W Carter Signed on: 22 November 2021**
**The notes on pages 5 and 6 form a part of these accounts**
**Registered Charity No: 1185653**
## **ST NICOLAS PLAYERS NOTES TO THE ACCOUNTS FOR THE PERIOD 7 OCTOBER 2019 TO 31 JANUARY 2021**
## **1 ACCOUNTING POLICIES**
**(a)** The financial statements have been prepared on a receipts and payments basis only, referring to applicable UK Accounting Standards and the Charities Act 2011.
## **(b) Designated funds**
Designated funds held in the Savings account are intended to cover the expenses relating to The Patch, particularly the rent but also all other running and maintenance costs. The Trustees intend to maintain a minimum balance in this account to cover at least 2 years rent costs, which are currently £3,000 per annum.
## **(c) Unrestricted funds**
Unrestricted funds are donations and other income received or generated for the objects of the charity without further specified purpose and are available as general funds.
## **2. INCOMING RESOURCES**
|**INCOMING RESOURCES**
**Music**
**Haunting of**
**Lady in**
**Halls**
**Hill House**
**the Van**
**£**
**£**
**£**
(a) **Production Income**
Ticket Sales
**320**
**6,140**
**-**
Programme Sales
**-**
**212**
**-**
Advertising
**-**
**50**
**-**
**320**
**6,402**
**-**
(b) **Income from other charitable activities**
Donations
Anonymous annual donation
In Memoriam of George Ogden
Christmas Carols on the Green - St Nicolas Brass
SHDC Local Councillor donation to St Nicolas Brass
Freemasons Donation to St Nicolas Players
Sponsors
Other
Play readings
Sales of scenery and props
Branded clothing sales|**Music**
**Haunting of**
**Lady in**
**Halls**
**Hill House**
**the Van**
**£**
**£**
**£**
**320**
**6,140**
**-**
**-**
**212**
**-**
**-**
**50**
**-**|**Unrestricted**
**Designated**
**TOTAL**
**Funds**
**Funds**
**2021**
**£**
**£**
**£**
**6,460**
**-**
**6,460**
**212**
**-**
**212**
**50**
**-**
**50**|
|---|---|---|
||**320**
**6,402**
**-**|
**6,722**
**-**
**6,722**|
|||**3,000**
**-**
**3,000**
**300**
**-**
**300**
**118**
**-**
**118**
**250**
**-**
**250**
**500**
**-**
**500**
**1,000**
**-**
**1,000**
**110**
**-**
**110**
**36**
**-**
**36**
**180**
**-**
**180**
**168**
**-**
**168**|
|||**5,662**
**-**
**5,662**|
**Registered Charity No: 1185653**
## **ST NICOLAS PLAYERS NOTES TO THE ACCOUNTS FOR THE PERIOD 7 OCTOBER 2019 TO 31 JANUARY 2021**
|**3. RESOURCES USED**
**Music**
**Haunting of**
**Lady in**
**Halls**
**Hill House**
**the Van**
**£**
**£**
**£**
(a) **Direct charitable expenditure**
Production costs
Theatre hire
**-**
**1,750**
**-**
Ticket sales commissions
**-**
**614**
**-**
Licence
**-**
**-**
**422**
Scripts
**-**
**-**
**174**
Programmes
**-**
**220**
**143**
Publicity (inlcuding advertising, banners and posters)
**-**
**-**
**244**
Set costs (including props and costumes)
**-**
**96**
**1,231**
Technical expenses
**-**
**553**
**-**
Hospitality for sponsors
**-**
**21**
**-**
**-**
**3,254**
**2,214**
(b) **Costs of charitable activities**
General expenses
Branded clothing costs
St Nicolas Brass - music and rehearsal room hire costs
St Nicolas Brass - insurance excess
"(c) **Governance Costs**
Premises expenses
Rent
Electricity
General expenses
Subscription (NODA)
Insurance (NODA)
Website Costs
Zoom (for committee meetings and play readings during Covid 19)|**Music**
**Haunting of**
**Lady in**
**Halls**
**Hill House**
**the Van**
**£**
**£**
**£**
**-**
**1,750**
**-**
**-**
**614**
**-**
**-**
**-**
**422**
**-**
**-**
**174**
**-**
**220**
**143**
**-**
**-**
**244**
**-**
**96**
**1,231**
**-**
**553**
**-**
**-**
**21**
**-**|**Unrestricted**
**Restricted**
**TOTAL**
**Funds**
**Funds**
**2021**
**£**
**£**
**£**
**1,750**
**-**
**1,750**
**614**
**-**
**614**
**422**
**-**
**422**
**174**
**-**
**174**
**363**
**-**
**363**
**244**
**-**
**244**
**1,327**
**-**
**1,327**
**553**
**-**
**553**
**21**
**-**
**21**|
|---|---|---|
||**-**
**3,254**
**2,214**|
**5,468**
**-**
**5,468**|
|||**40**
**-**
**40**
**137**
**-**
**137**
**414**
**-**
**414**
**100**
**-**
**100**|
|||**691**
**-**
**691**|
|||**3,000**
**-**
**3,000**
**926**
**-**
**926**
**671**
**-**
**671**
**163**
**-**
**163**
**303**
**-**
**303**
**95**
**-**
**95**
**144**
**-**
**144**|
|||**5,302**
**-**
**5,302**|
||||
|||**11,461**
**-**
**11,461**|
|**4 MOVEMENT IN FUNDS**
Cash funds held at 1 October 2019
Movements per receipts and payments account
Balance at 31 January 2021 (2019)|**Unrestricted**
**Designated**
**Total**
**Funds**
**Funds**
**2020**
**£**
**£**
**£**
**13,301**
**6,096**
**19,397**
**1,072**
**615**
**1,687**|
|---|---|
||**14,373**
**6,711**
**21,084**|
## **5 TRUSTEES REMUNERATION AND EXPENSES**
None of the Trustees received any remuneration or expenses during the current period. Any payments made to Trustees, purely relate to the reimbursement of expenses incurred in relation to objects of the charity.