REGISTERED CHARITY NUMBER: 1185643 REPORTOFTHE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2024 FOR BEECH TREE BEFORE AND AFTER SCHOOL CLUB BEECH TREE BEFORE AND AFTER SCHOOL CLUB CONTENTS OF THE FINANaAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025 Pa8e Report of the Trust••s Indep•ndent Ex4mln•r'i Report Recelpts & Paym•nts Account Statrrnent of Assets & Uabllltl•g BEECH TREE BEFOR AND AFTER SCHOOL CLUB REPORT OF THE TRUSTEES FOR THE PERIOD 1 SEPTEMBER 2024 TO 31AUGUST 2025 REFERENCE AND ADMINISTRATIVE DET ILS Registered charity number: Principal address.. 1185643 Beech Treè Club Drury Primary School Beech Road Drury Flintshire CH7 3EG Trustee8'. Mark Peacock Anne-marie Lindsay Maryanne Evans Neil Mlller Alison Barton Administralor.. Emestlne Dorans Trustees are appointed al the Annual General Meeting. STRUCTURE GOVERNANCE & MANAGEMENT Beech Tr88 Club is an incorporated ¢haritable organisation governed by the Wales Pre- school Providers Assoclatlon Model Childcare Provider Constitution 2017. The charity is managed by a Management Committee, comprising Trustees, officer8 and, parent representatives. The Management Committee officers are.. Chairperson.. Secretary.. Treasurer.. Mr Mark Peacock Mrs Ernestine Dorans (Temporary) Dr Hugh Dorans The responsible individuals registered with Care Inspectorate Wales are Mr Mark P8acock and Mrs Ernestine Dorans. Pollclès The organisation r6gularly updates its policies and Pro￿dureS in line with changes in guidance and practice. Support and advice is taken from Clybiau Plant Cymru, Early Years Wales, Family Information Service Flintshire and Care Inspectorate Wales tc ensure good practice. It also has a policy inventory showing expiry date5. Mana There are 7 members of staff working for Beech Tree Club. A club manager and 6 playworkers. A management committee, comprised of trustees and parent representatives, has responsibility for the management of the Charity and staff. Day to day management of the club is the responsibility of the Club Manager. The club's Statement of Purpose and vision for the future is regularly r8viewed. As part of this, the Trustees and the Club Manager continue to mana9e risk. ectlves nd Actlvltle The aims of the Beech Trée Club is to provide a safe and pleasant environment for all children, in the absenc8 of their parents or guardians. Children who need extra support in school may not need extra support within a play setting. Some children however may require specific treatrnent, facilities or care while in Ihe Club that is above and beyond the usual provision for most children. The Club aims to provide a welcoming and supportive environment for all children, staff and parents. They will all be treated with dignity and respect. The Club supports integration and the Irealment of all children and adults as individuals, wherever this is possible. Please refer to our Equal Opportunities policy. Beech Tree Club are committed to eliminating unlawful discrimination and recognise that certain groups and individuals in our sociely are discriminated against because of their race, colour, ethnic or national origin, gender, physical, sensory or mental disability, marital status, age, disability, gend8r, social class, religious belief, employment status. Accordingly, we are strongly committed to positive action to remove discrimination in all appropriate aspects of our work, especially in our work with children and their families. We aim to treat everyone equally and with the same attention, courtesy and respecl. We are committed to comply in both letter and spirit with all anti-discrimination legisl81ion and associated codes of practice in force both now and in the future. Just as we are cornmitted to anti-discriminatory practices wilhin our organisation, w8 are also committed to promoting equality and anti-discriminalion in areas in which we have influence. As a provider of childcare in Wales we are committed to following the policies that the Welsh Government implements, We demonstrate our commitment in response to the Anti-racist Wales Action Plan through our day to day work wilh children in an age-appropriate way. Providing resource5, play and learning opportunities thal include recognising and celebrating all individual children's uniqueness, differen￿S, and creating authentic and age-appropriate opportunities lo help children undèrstand the community they live in, and the world beyond this. We address stereotyping and inequalities in this area of policy in the same way we do in other areas of our practice, in line with our values, policies and vision for our s8tting. We are aware of the anli-discriminatory good practice noted in the NMS.. E ualit Act 2010.. uidance - GOV.UK Anli-raGist Wales Action Plan - GQV.WALES Action on disabilit the ri ht to inde endenl livin BT + Action Plan for Wales - GOV.VVALES framework and a¢tion lan - GOV.WALES Thé Club offers wraparound childcare, under the Welsh Government's Childcare Offer scheme. A¢hievem8nts & Performan¢e Please see the summary of the accounts for the financial performance of the Charity. During the last year 97 children were registered with the Charity, either using the before and after school club orwraparound care. Demand for the servic8 remains constant. However, since the pandemic there have been changes in working practices but we are gradually seeing an increase in numbers using the setting. Our staffing remains constant and we maintain on8 relief playworker who can be called upon last minute. We are currently staffed to meet our current demand but are actively looking to recruit a further playworker lo Join the team. This has meant wilh continued lower than average numbers, no-one has had lo take a Cut in hours with the backup of shifts belng covered, should there be a need, If anyone is unable to work. Satisfaction from parents remains extremely positive and feedback is sought using parental questionnaires and regular conversations at collection time. All staff handling food have undertaken Basic Food Hygiene training with refreshers where needed. All staff, including the Club Manager, have undertaken Child Protection training Level 1 or above. With the exception of one relief playworker, the rest of our staff all possess a Level 3 qualrfication in Child¢are or equivalent and have Completed the Transition lo Playwork qualification. The relief playworker working in Club, where ratios permit, has no Ghild¢are qualifications however, has made it clear, should there be enough work in the future, she will be happy to start formal training. All staff have Paediatric first aid training. In line with the revised NMS, all permanent staff have completed the new Safeguarding training and the 12 hour Paediatric first aid training. The Charity purchased new play resources as required during the year. A grant was also obtained enabling us lo purchase new outdoor resources and storage. The children continue to make great use of the wooden canopy to the side of the Lodge allowing them to be outside regardlèss of the elements. The Charity continues to face some challenges resulting from the pand8mic, both financial and operational. The Trustees and management committee, worked diligently with the Club Manager, Beech Tree Club staff and the Headteacher of Drury Primary School, to manage these Challenges. FINANCIAL REVIEW Please see the Rec8iPts and Payments accounl for the financial performance of the charity. 88èrveg Pollc The Charity approved a Reserves Policy in Octobèr 2020. The Management Committee have agreed to hold a r8serves fund lo cover staff redundancy costs and 4 months running costs. Securéd grant funding for specific projects is also accounted for in the Reserves. This is under review for the year 2025-2026. Fundln The Charity's principal source of income is from thè charge for chlldcare place8, either paid fcr directly from parents or through the Welsh Gov8rnmenl's Childcare Offer. Grants are also obtained for specific projects and equipment where possible. A small amount of the grant from 2024125 was repaid as an item was nol purchased. The principle c08ts for running Club are staff costs followed by premise8 and resources. Sourc endltur Expenditure for lh8 Charity is approved by the Trustees and Management Committee in line with the Charity's constitution. Beech Tree Club has invested monies in resources, equipment and statutory requirements, such 8$ DBS checks and staff training, to operate the provision in line with government standards. Th8 club acquired a play equipmenvtoys with combined asset value of £5,518 during the year. Approved by the order of the Trustees on 12th May 2028 and signed on their behalf by.. Mark Peacock {Chalrperson) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BEECH TREE BEFORE AND AFTER SCHOOL CLUB I report to the charlty trustees on my examination of the accounts of Beech Tree Before and After School Club for the period ended 31" August 2025. Responslbllltles and basls af the report As the charlty'S trustees of Beech Tree Before and After School Club you are responsible for the preparatlon of the accounts in accordance with the requirements of the Charities Act 2011 Ithe Actl. I report in respect of my examinatlon of the charSty's account5 carried out under Section 145 of the Act and In carrylng out my examinatlon I have followed all applicable dlrections 8lven by the Charlty Commlssion under sectlon 14515llbl of the Act. Independent examlnerfs statement I have completed my examination. I conflrm that no material matters have come to my attentlon In connection wlth the examinatlon 8ivln8 me cause to belleve that In any material respect,, Accountbng records were not kept In respect of the charity as requlred by section 130 of the Act,. or 2 The accounts do not accord wlth those record5; or 3 The accounts do not comply wlth the appllcable requlrement5 concernlng the form and tontent of account5 Set out In the Charltle5 IAccounts & Reports) Regulatlons 2008 other than any requirernent that the accounts Blve a true and fair view which is not a matter consldered as part of an Independent examlnation. I have no concerns and have come across no other matters In connection wlth the examination to whSch attentlon should be drawn In thls report In order to enable a proper understanding of the accounts to be reached. Har4ey-Robson, FCCA Date: ZO May 20 BEECH TREE BÉFORE AND AFTER SCHOOL CLUB CHARITY NUMBER 1185643 RECEIPTS AND PAYMENT5 ACCOUNT FOR THE PERIOD ENDED 31ST AUGUST 2025 Unrestrlrted Funds Restrlcted Funds Endowm- ent funds 2025 Total funds 2024Total Furtds RECEIPTS Fees Childcare orfer FCC Grants FCC Sundry Incorne Ilncludln8 Inlresil 70,715 33,580 10,83S 566 70,715 33.580 10.835 S66 68,OD8 32,533 628 SUBTOTAL 115.696 115.696 101,169 ASSETS AND INVEsfMENTS SALES TOTAL RECEIFrs 115,696 115,696 101,169 PAYMENTS Staff costs I Includln8 Penslons) Rent Servlce Char8e Insurance Phone Cleonln8 & Supplles Tralnln8 Equlpment & Resources Transactlon charges Member5hlps/subscrlptlon5 Events Accountancy fees Lleence51 DBS Checks Repalr5 & Renewals Food 78,340 6,737 5,371 3S3 92 405 78,340 6,737 5,371 353 71,449 2,702 5,320 346 Iso 957 418 92 405 93 93 6,317 85 6,317 8S 234 399 702 184 667 1,863 2,403 234 399 702 184 667 1,863 1922 1137 ISS6 288 287 1953 SUBTOTAL 101,841 101,841 90,889 ASS￿$ AND INVESTMENT PURCHASES 5,518 TOTAL PAYMENTS 107,359 107,359 NET OF RECEIPTS AND PAYMENTS 10,280 TRANSFERS BETWEEN FUNDS OPENING BALANCE AS AT 1ST SEPTEMBER 2024 51.207 51,207 40,927 CASH FUNDS AS AT 315T AUGUST 2025 59.544 59,544 51.207 BEFORE AND AFTER SCHOOL CLUB CHARITY NUMBER 1185643 STATEMENT OF ASSEfs & LIABILITIES FOR THE YEAR ENDED 31st AUGUST 2025 UnmI￿¢￿d funds R••trl¢tsd fundi End¢)wm•nt lund 20Z4 Funds CASH FUNDS Bank Deposlt Account Bank Current Account 25,485 34,059 26,288 24,919 TOTAL CASH FUNDS 59,544 51,207 OTHER MONEfARY ASSETS Outstandln8 fee5 ASSETS RETAINED FOR CHARITY'S OWN USE Funds to whl¢h a•Mt8 bolong 2025 cost 20Z4 ¢ost Furnlture, fIxtu￿$ & fittlngs Electrical items Toys & Equipment Unre&lrtd•d Unregtilc¢•d 3,000 2,000 8,000 7,518 13,518 LIABILITIES 2025 2024 Independent Examlnatlon fee Accountancy Fees Soclal security and other taxes Accruals l Rent I 600 54 978 1,333 2,965 6QKJ 1,750 1,333 3,683