## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date||
|---|---|---|---|---|---|---|
|**From **|01|07|2022|**To**|30
06|2023|
## Section A Reference and administration details
**Charity name**
Goldsworth Park Community Association CIO
**Other names charity is known by**
GPCA
**Registered charity number (if any)** 1185628
Charity's principal address
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|---|---|
|30 Hamble Walk||
|Goldsworth Park||
|Woking Surrey||
|**Postcode**|**GU21 3PR**|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||George Binyon|Chair|From 01.12.22||
||Celia Young|Secretary|||
||Tina Hartley|Treasurer|||
||Robert Challoner|Project Manager -
NGP|To 19.10.22||
||Robert Cowell|CommunityOfficer|||
||Dueyna Chinere|Social Secretary|From 18.03.2023||
||Steve Davies||From 20.03.2023||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution (eg. trust deed, constitution)
How the charity is constituted (eg. trust, association, company) Charitable Incorporated Organisation
Trustee selection methods Elected by the membership subject to the necessary checks (eg. appointed by, elected by) (references and disqualification checks).
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The objects of the CIO are:
**Summary of the objects of the charity set out in its governing document**
- (1) To promote the benefit of the community of Goldsworth Park and the surrounding neighbourhood (hereinafter called “the area of benefit” without distinction of sex, sexual orientation, gender, age, disability, race or ethnic origin, political, religious or other opinions by associating together the residents and local authorities, voluntary and other organisations in a common effort to provide opportunities in
**TAR**
March **2012**
2
the interests of social welfare for recreation, leisure-time occupation and education, with the object of improving the conditions of life for the community.
- (2) To promote, maintain and improve the character, amenities, and environment of the area of benefit for the public benefit.
- (3) To promote such other charitable purposes for the public benefit that are charitable according to the laws of England and Wales as may be determined from time to time.
The CIO shall be non-party in politics and non-sectarian in religion.
1. Communicating matters of local interest and importance to the community through the publication of a quarterly free magazine, website, Facebook and X accounts. The magazine is delivered by volunteers to virtually every house in Goldsworth Park and is available in various shops and other public buildings. It is also available to read on the GPCA website.
2. Holding a minimum of two public meetings each year, of which one shall be the Annual General Meeting.
**Summary for the public benefit that are charitable according to the laws of England and Wales of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
3. Liaising with local authorities and campaigning on issues affecting the quality of life.
4. Interacting with other organisations in the voluntary and private sectors on issues affecting the community.
5. Organising and promoting activities to develop and enhance community spirit.
6. Assisting individuals and groups of residents with problems relating to planning, parking, road safety, management of common areas etc., and, where appropriate, making formal representations on their behalf.
7. Providing other voluntary organisations in the area with practical and financial support when resources permit.
8. Managing the Natural Goldsworth Park Project, aimed at conserving and enhancing the Meadow, woodland and lake and its biodiversity for the benefit of the community.
In exercising any powers or duties, and in all activities, the Trustees pay due regard to the Charity Commission’s guidance on the public benefit.
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
1. Three editions of the Goldsworth News magazine were published during the year, in December 2022, and March and June 2003. Copies were delivered by volunteers to most properties in Goldsworth Park and are available on the website.
The range of topics covered in the magazine included:
- “Retirement Views” from our recently retired Chair
- “Introductory Greetings” from the new vicar at our local church
- Reports on the activities of the Natural Goldsworth Park Project and articles about the wildlife on the lake
- Articles about the Dragon Boat races on the lake, which support the local hospice
- An informative article about the Basingstoke Canal, which runs alongside Goldsworth Park
The Facebook Group has over 1,600 members. It is a valuable method of reaching a wider audience in a timely manner and is well used by residents.
2. The Trustees of GPCA met seven times between 01.07.22 and 30.06 23, and there were three public meetings, including the AGM. Attendance of residents of Goldsworth Park at public meetings remains disappointingly low, but we are loyally supported by our local councillors and county councillors.
Topics raised at meetings include:
- Better lighting on the lake footpath
- Use of the newly created BMX track
- The illegal use of e-scooters on roads and footpaths
- The removal of charity clothing-bins and Tetrapack bins from the supermarket car park
- Poor parking and yellow lines
**TAR**
March **2012**
4
Section D Achievements and performance
- Proposed use of the site of the local youth facility, which burned down some years ago
3. Trustees have good working relationships with the local councillors and council officers, who are invited to attend all public meetings. Many of the issues raised at meetings involve the Borough and County Councils, so the good relationships are invaluable in resolving problems. Councillors value GPCA as a channel of communication with residents and as a way of finding out what residents want from the councils.
4. The GPCA also has good relationships with a number of other local organisations, including the local church and Uniformed Groups and with commercial organisations such as the local shops (for donations for the Christmas tree) and the managing agents of the shopping centre over issues to do with safety of the playground equipment and cleanliness of the paving.
5. To enhance the community spirit:
Representatives of the GPCA attended the Remembrance Sunday Service and laid a Poppy Wreath.
As in previous years, the GPCA organised the siting of a Christmas tree in the shopping centre. The tree was sourced, free of charge, from a local area of common land, where volunteers work to clear the unwanted fir trees to restore the native heathland. Members of the Goldsworth Park Angling Club helped in the transportation and siting of the tree. Carols were led by members of the Goldsworth Park church, with the local supermarket providing the batteries for the lights.
For the second year running, the GPCA Calendar was produced, but, sadly, the sales did not cover the costs, and we were unable to make any donation from this venture to local charities.
Three Litter Picks were organised by the GPCA, and a significant amount of rubbish was collected.
6. The GPCA continues to help residents with problems relating to parking, overgrown trees and hedges, planning and other issues.
7. The GPCA continues to publicise the activities of other voluntary groups in the magazine, the Facebook Group and on the community notice board. GPCA supported the hospice’s annual Dragon Boat Race by managing an indoor tea and cakes stall.
8. During the period in question, the GPCA has continued to discuss the management of the Meadow and the woodland with Woking Council and with Thames Water, and we were instrumental in arranging a volunteers’ workday with an environmental officer from Thames Water to clear invasive cherry laurel from an area in the woodland that had been cleared to make a woodland path. This event was supported by a good number of local residents. We are still waiting to hear the outcome of the nomination for the Meadow and woodland to gain Site of Nature Conservation Interest (SNCI) status.
- The Natural Goldsworth Park (NGP) Facebook Group has a current membership of about 185.
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March **2012**
5
Section D Achievements and performance
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March **2012**
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Section D Achievements and erformance p
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March **2012**
7
## **Section E Financial review**
> **Brief statement of the** The Trustees have a policy of maintaining reserves at a level which
> **charity’s policy on reserves** ensures that the GPCA’s core activities can continue in the long term. The level of reserves held takes into account expected future income levels and planned activities. As at 30[th] June 2023, The GPCA held reserves of £26,364. The GPCA may be facing a shortfall in income over the next 12 months and it is expected that a portion of the reserves will be needed to cover its core expenditure. The trustees review the level of reserves regularly and consider how these can be best utilised in order to meet the GPCA’s charitable objectives. **Details of any funds materially** None **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
**Section F Other optional information**
Irene Watson retired as Chair at the AGM on 19/10/2022.
George Binyon was elected as Chair on 01/12/2022.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**TAR**
March **2012**
8
|**Signature(s)**
**Full name(s)**Celia Young
George Binyon
**Position (eg Secretary, Chair,**
**etc)**
Secretary
Chair
**Date**03.10.2023||||||
|---|---|---|---|---|---|
|||||||
||||George Binyon|||
|||
Secretary||Chair||
|||03.10.2023||||
|||03.10.2023||||
**TAR**
March **2012**
9
## **Goldsworth Park Community Association CIO Receipts & Payments**
## **1 July 2022 - 30 June 2023**
|**RECEIPTS**
Magazine advertising
Calendar sales
Community events
Christmas tree donations
Natural Goldsworth Park donations
Other donations
**TOTAL RECEIPTS**
**PAYMENTS**
Magazine costs
Calendar costs
Community events
Christmas tree
Natural Goldsworth Park
Maintenance of community facilities
Donations made
Insurance
Administration
**TOTAL PAYMENTS**
**NET RECEIPTS/(PAYMENTS)**
**RECONCILIATION OF FUNDS**
Cash funds last year end
Net receips/(payments)
Cash funds this year end|**Unrestricted**
**Funds**
**£**
3,483
410
-
20
-
80
**3,993**
3,865
478
1,085
57
-
352
50
696
478
**7,060**
**(3,067)**
29,431
(3,067)
**26,364**|**Last Year**
**£**
6,063
993
136
212
1,100
-
**8,503**
5,153
571
66
258
602
-
800
639
345
**8,434**
**69**
29,362
69
**29,431**|
|---|---|---|
**Charity no: 1185628**
## **Goldsworth Park Community Association CIO Statement of Assets & Liabilities**
## **30 June 2023**
|**CASH FUNDS**
Bank account
Cash
**TOTAL NET ASSETS**|**Unrestricted**
**Funds**
**£**
26,263
101
**26,364**|**Last Year**
**£**
28,730
701
**29,431**|
|---|---|---|
## **NOTES**
## **1 Basis of preparation**
The accounts have been prepared on a receipts and payments basis.
## **2 Nature and purpose of funds**
The unrestricted funds are available for general purposes in accordance with the charity's objectives.
## **Signed on behalf of all the trustees by:**
Tina Hartley (Treasurer) George Binyon (Chairman)
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Date
Date
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**Charity no: 1185628**