2022-06-30-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 07 2021 30 06 2022 From To

Section A Reference and administration details

Charity name Goldsworth Park Community Association CIO

Other names charity is known by GPCA

Registered charity number (if any) 1185628

Charity's principal address

37 Willowmead Close Goldsworth Park Woking Surrey Postcode GU21 3DN

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Irene Watson	Chair
	Christopher Martin	Vice Chair	To 20.10.2021
	Celia Young	Secretary
	Tina Hartley	Treasurer
	George Binyon	Editor
	CathyButt	Social Secretary	To 20.10.2021
	Robert Challoner	Project Manager - NGP
	Bob Cowell	CommunityOfficer	From 20.10.2021

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

None

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

• (eg. trust deed, constitution)

How the charity is constituted Charitable Incorporated Organisation

• (eg. trust, association, company)

Trustee selection methods Elected by the Membership subject to the necessary checks (references (eg. appointed by, elected by) and disqualification checks)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The objects of the CIO are:

Summary of the objects of the charity set out in its governing document

• (1) to promote the benefit of the community of Goldsworth Park and the surrounding neighbourhood (hereinafter called “the area of benefit”) without distinction of sex, sexual orientation, gender, age, disability, race or ethnic origin, political, religious or other opinions by associating together the residents and local authorities, voluntary and other organisations in a common effort to provide opportunities in the interests of social welfare for recreation, leisure-time occupation and education, with the object of improving the conditions of life for the community;

• (2) to promote, maintain and improve the character, amenities and environment of the area of benefit for the public benefit;

• (3) to promote such other charitable purposes for the public benefit that are charitable according to the laws of England and Wales as may be determined from time to time.

• The CIO shall be non-party in politics and non-sectarian in religion.

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1. Communicating matters of local interest and importance to the community through the publication of a quarterly free magazine, website, Facebook and Twitter accounts. The magazine is delivered by volunteers to virtually every house in Goldsworth Park and is available in various shops and other public buildings. It is also available to read on the website.

2. Holding quarterly public meetings at which issues of concern can be raised and discussed.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

1. Liaising with local authorities and campaigning on issues affecting quality of life.

2. Interacting with other organisations in the voluntary and private sectors on issues affecting the community.

3. Organising and promoting activities to develop and enhance community spirit.

4. Assisting individuals and groups of residents with problems relating to planning, parking, road safety, management of common areas, etc., and, where appropriate, making formal representations on their behalf.

5. Providing other voluntary organisations in the area with practical and financial support when resources permit.

6. Managing the Natural Goldsworth Park Project aimed at conserving and enhancing the meadow, woodland and lake and its’ biodiversity for the benefit of the community.

In exercising any powers or duties, and in all activities, the Trustees pay due regard to the Charity Commission's guidance on the public benefit.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

1. Four editions of the magazine were published during the year, in September and December 2021 and March and June 2022. Copies were delivered by volunteers to most properties in Goldsworth Park and are available on the website.

The range of topics covered in the magazines included:

• The work of the neighbourhood policing team.

• The retirement of the Vicar.

• Reports on the activities of the Natural Goldsworth Park Project and articles about the lake.

• The work of the local women’s refuge in helping children.

• Concerns about delays in redeveloping the site of the youth club which burned down in 2018.

• The reopening of the community day centre post-covid.

The Facebook Group now has over 1,400 members. It is a valuable method of reaching a wider audience in a timely manner and is well used by residents.

1. Regular meetings of the GPCA were held in July, October (the AGM), and December 2021 and April 2022; all face-to-face except for January which was held on ZOOM. The first face-to-face meeting had a low attendance but this has picked up and later meeting were attended by over 30 members.

The policy of inviting speakers continued as this proved popular, and the first speaker was the Council’s Anti-Social Behaviour Officer. He spoke about what constituted anti-social behaviour and how it could be dealt with and this was followed by a lively Q&A session.

The speaker at the January meeting was from the local hospital NHS Foundation Trust and she spoke of a project called TRIBE which aimed to help local communities better connect with each other.

Topics raised at meetings include:

• Poor parking and yellow lines.

• A safer way to cross a busy road.

• Better lighting around the lake.

• The regeneration of the BMX track

• The illegal use of e-scooters on roads and footpaths

• The resurfacing of the shopping centre car park.

• Litter

• Recycling and the green waste collection.

• Trustees have good working relationships with local Councillors and Council Officers who are invited to attend all general meetings. Many of the issues raised at meetings involve the Council so the good relationship is invaluable in resolving problems. Councillors value the GPCA as a channel of communication with residents and as a way of finding out what residents want from the Council.

• The GPCA also has good relationships with a number of other voluntary organisations including the local Church and Good Neighbour scheme with whom it liaised over lockdown issues, and commercial organisations such as the local shops (for donations for

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Section D Achievements and erformance p

the Christmas tree and more) and the Managing Agents of the shopping centre over issues to do with the safety of the playground equipment and the cleanliness of the paving.

5. To enhance community spirit:

Representatives of the GPCA attended the Remembrance Sunday Service and laid a Poppy Wreath.

As in previous years, the GPCA organised the erection of a Christmas Tree in the shopping centre courtyard with contributions from the shops, Church, pub, gym and local Angling Club (all evidence of good working relationships) and this year, there were Carols led by the Community Choir joined by the Rainbows and brownies.

For the first time, the GPCA organised a Christmas Market which attracted a range of stalls selling gifts, crafts, toys, jewellery and more by individuals and voluntary organisations. The Community Choir sang carols, the Guides provided games for children, and the Open the Book team enacted a Nativity Play. The Community Café provided refreshments. The profits were shared between three local good causes – the Hospice, the Women’s Refuge and the Community Café.

Another first was the production of a Calendar featuring photographs taken by local residents. Calendars were sold at the Christmas Market and a couple of the local shops as well as directly. The profits were added to those from the Christmas market and divided between the local good causes.

The lifting of restriction enabled the GPCA to organise litter picks in September 2021 and April 2022. As always, they were well attended and many bags of rubbish were collected.

The GPCA was represented at the Collation of the new Vicar and welcomed him and his family to Goldsworth Park.

1. The GPCA continues to help residents with problems relating to parking, overgrown trees and hedges, planning and other issues.

2. The GPCA continues to publicise the activities of other voluntary groups in the magazine, the Facebook Group and on the Community Notice Board.

It supported the Hospice’s annual Dragon Boat Challenge by managing the indoor coffee/tea and cake stall.

1. During the period in question there were ongoing discussions with the Council which resulted in agreement about the management of the meadow, and with Thames Water and the Council about the management of the woodland. There were extensive discussions with the Council about the construction of the new cycle track and the ecological implications thereof.

Local volunteers took part in the first phase of wildflower seeding across the meadow and participated in surveys of small mammals and amphibians with the results published on the website, in the NGP Newsletter and Facebook pages. Further survey updates were carried out by the various specialist advisers to NGP. Two very rare moth species and several other uncommon types were identified. On the basis of these discoveries, the meadow and woodland have been nominated for Site of Nature Conservation Interest (SNCI) status.

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Section D Achievements and erformance p

Funding for the NGP Project was given a boost by a significant donation from Waitrose and Partners

A new NGP Facebook group was established in December 2021 with a membership of 164 as at 30 August 2022.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The trustees have a policy of maintaining reserves at a level which ensures that the GPCA’s core activities can continue in the long term. The level of reserves held takes into account expected future income levels and planned activities.

At 30[th] June 2022, the GPCA held reserves of £29,431 of which £984 is intended for the Natural Goldsworth Park Project and the remainder for general use. The GPCA may be facing a shortfall in income over the next 12 months and it is expected that a portion of the reserves will be needed to cover its core expenditure.

The trustees review the level of reserves regularly and consider how these can be best utilised in order to meet the GPCA's charitable objectives.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Two Trustees, Chris Martin and Cathy Butt, retired at the AGM on 21.10.2021 in accordance with the Constitution. Robert Challoner, who was appointed as Trustee by the other Trustees on 01.04.2021, was confirmed in the role by the Membership at the AGM on 20.10.2021.

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Section G Declaration Th• tru8t•es declare that they have approved the trustees, report above. Signed on behalf of the charlty's trustees Signatur¢l$) Full narngls) Position leg Socretsry, Chair. etc) Irene Watson Celia Young Chair Iw,oq. ac>?Z TAR March 2012

Goldsworth Park Community Association CIO Receipts & Payments 1 July 2021 - 30 June 2022

RECEIPTS Transfer of funds from GPCA Magazine advertising Calendar sales Community events Christmas tree donations Natural Goldsworth Park donations Other donations TOTAL RECEIPTS PAYMENTS Magazine costs Calendar costs Community events Christmas tree Natural Goldsworth Park Donations made Insurance Administration TOTAL PAYMENTS NET RECEIPTS/(PAYMENTS) RECONCILIATION OF FUNDS Cash funds last year end Net receips/(payments) Cash funds this year end	Unrestricted Funds £ - 6,063 993 136 212 1,100 - 8,503 5,153 571 66 258 602 800 639 345 8,434 69 29,362 69 29,431	Last Year £ 1,044 1,864 - - 115 60 2,020 5,102 2,402 - 25 172 117 250 606 44 3,616 1,487 27,875 1,487 29,362

Charity no: 1185628

Goldsworth Park Community Association CIO Statement of Assets & Liabilities 30 June 2022 Unrestrirted Funds Last Year CASH FUNDS Bank arcount Cash 28.730 701 28.661 701 TOTAL NET ASSETS 29.431 29.362 Signed on behalf of all thè trustees by: 14 /71J02 ? Tina Hartley ITrea5urerl Date Irene Watson IChaim)3nl Date Charity no." 1185628

Goldsworth Park Community Association Notes to Accounts 30 June 2022

1 Basis of preparation

The accounts have been prepared on a receipts and payments basis.

2 Nature and purpose of funds

The unrestricted funds are available for general purposes in accordance with the charity's objectives.

3 Donations made

All of the proceeds from the calendar sales and our Christmas market were donated to local charities. These totalled £551 and are included within 'Donations made'.

4 Transfer of funds

The following assets were transferred from the Goldsworth Park Community Association (charity number: 287684) which was closed on 30/09/2020:

03/09/2020 Cash in bank £ 1,044

Charity no: 1185628