## **Trustees' Annual Report for the period** Period start date Period end date 01 07 2020 30 06 2021 **From To** ## Section A Reference and administration details **Charity name** Goldsworth Park Community Association CIO **Other names charity is known by** GPCA **Registered charity number (if any)** 1185628 **Charity's principal address** 37 Willowmead Close Goldsworth Park Woking Surrey **Postcode GU21 3DN** ## **Names of the charity trustees who manage the charity** |1
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3
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5
6
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10|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Irene Watson|Chair||| ||Christopher Martin|Vice Chair||| ||Celia Young|Secretary||| ||Tina Hartley|Treasurer||| ||George Binyon|Editor||| ||CathyButt|Social Secretary||| ||Gerald Smeesters|Project Manager - NGP|to 21.10.2020|| ||Robert Challoner|Project Manager - NGP|from 01.04.2021|| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** None **TAR** March **2012** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation - (eg. trust, association, company) Trustee selection methods Elected by the Membership subject to the necessary checks (references (eg. appointed by, elected by) and disqualification checks) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The objects of the CIO are: **Summary of the objects of the charity set out in its governing document** - (1) to promote the benefit of the community of Goldsworth Park and the surrounding neighbourhood (hereinafter called “the area of benefit”) without distinction of sex, sexual orientation, gender, age, disability, race or ethnic origin, political, religious or other opinions by associating together the residents and local authorities, voluntary and other organisations in a common effort to provide opportunities in the interests of social welfare for recreation, leisure-time occupation and education, with the object of improving the conditions of life for the community; - (2) to promote, maintain and improve the character, amenities and environment of the area of benefit for the public benefit; - (3) to promote such other charitable purposes for the public benefit that are charitable according to the laws of England and Wales as may be determined from time to time. - The CIO shall be non-party in politics and non-sectarian in religion. **TAR** March **2012** 2 1. Communicating matters of local interest and importance to the community through the publication of a quarterly free magazine and Facebook and Twitter accounts. The magazine is delivered by volunteers to virtually every house in Goldsworth Park and is available in various shops and other public buildings. It is also available to read on the website. 2. Holding quarterly public meetings at which issues of concern can be raised and discussed. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 3. Liaising with local authorities and campaigning on issues affecting quality of life. 4. Interacting with other organisations in the voluntary and private sectors on issues affecting the community. 5. Organising and promoting activities to develop and enhance community spirit. 6. Assisting individuals and groups of residents with problems relating to planning, parking, road safety, management of common areas, etc., and, where appropriate, making formal representations on their behalf. 7. Providing other voluntary organisations in the area with practical and financial support when resources permit. 8. Managing the Natural Goldsworth Park Project aimed at conserving and enhancing the meadow, woodland and lake and its’ biodiversity for the benefit of the community. In exercising any powers or duties, and in all activities, the Trustees pay due regard to the Charity Commission's guidance on the public benefit. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** 1. Four editions of the magazine were published during the “year”, in September and December 2020 and March and June 2021. Due to Covid restrictions, the September 2020 and March 2021 issues were “virtual”, emailed to Members of the CIO and available to all residents on the web-site. The range of topics covered in the magazines included: the change of ownership of the local shopping centre, consultation on the possible uses of funds from the Community Infrastructure Levy, a report on Living with Covid from the Manager of a local independent living facility, an introduction to the new Project Manager of the Natural Goldworth Park Project, a report on the recent community litter pick; articles about the lake and wildflower meadow and the creation of a woodland walk, and plans for upgrading the local BMX track, amongst other topics. The Facebook Group now has over 1,100 members. It is a valuable method of reaching a wider audience in a timely manner and is well used by residents. 2. Regular meetings of the GPCA were held in July, October (the AGM), and December 2020 and April 2021 all on ZOOM. Attendance was good, averaging over 30. At the AGM, it was agreed that there should be a speaker of local interest at meetings and, at the next meeting in January, the speaker was the Police Borough Commander and this attracted a large audience. He spoke about his vision of community policing and then there was a lively question and answer session during which residents were able to express their views about policing priorities. There were also questions about the future of the local youth facility which had been damaged by fire in 2018 and the refurbishment of the BMX track, followed by reports from the Trustees. The speaker at the April meeting was the Chairman of the local Good Neighbour scheme – Goldsworth Care. It was surprising that many residents did not know of its existence so the talk about what it could (and couldn’t) do was useful. General questions covered elastic bands dropped by postal workers, the future of a derelict building owned by the Council, parking outside schools, the poor state of pavements, followed by reports from the Trustees. 3. Trustees have good working relationships with local Councillors and Council Officers who are invited to attend general meetings and the AGM. Many of the issues raised at meetings involve the Council so the good relationship is invaluable in resolving problems. Councillors value the GPCA as a channel of communication with residents and as a way of finding out residents want from the Council. 4. The GPCA also has good relationships with a number of other voluntary organisations including the local Church and Good Neighbour scheme with whom it liaised over lockdown issues and commercial organisations such as the local shops (for donations for the Christmas tree and more) and the Managing Agents of the shopping centre over issues to do with the safety of the playground equipment and the cleanliness of the paving. **TAR** March **2012** 4 Section D Achievements and erformance p 5. To enhance community spirit, representatives of the GPCA attended the very much scaled down Remembrance Sunday Service and laid a Poppy Wreath. As in previous years, the GPCA organised the erection of a Christmas Tree in the shopping centre courtyard with contributions from the shops, Church, pub and local Angling Club (all evidence of good working relationships) but this year there were no community carols due to Covid restrictions. Unfortunately, the event planned for September – a family day with various attractions including water activities arranged by a partner organisation which manages the lake – had to be cancelled due to Covid restrictions. However, three ZOOM quiz nights, which proved very enjoyable, were held. An Easter Trail for families with children, which did not involve gathering in groups, was organised. 6. The GPCA continues to help residents with problems relating to parking, overgrown trees and hedges, planning and other issues. 7. During the year, the GPCA made donations to the Guides & Brownies and to the Scouts & Cubs to help them purchase more equipment so that children would not have to share. It continues to publicise the activities of other voluntary groups in the magazine and on the Community Notice Board. 8. During the period in question, a number of surveys of plants, insects and other wildlife were carried out and the results published for all to see on the GPCA website and the NGP Facebook page. Building relationships with wildlife and nature conservation organisations will inform future surveys and ensure that they are carried out in a professional manner. It is becoming clear that Goldsworth Park is home to a number of rare and at-risk species deserving of conservation and preservation. **TAR** March **2012** 5 Section D Achievements and erformance p **TAR** March **2012** 6 ## **Section E Financial review** ## **Brief statement of the charity’s policy on reserves** The trustees have a policy of maintaining reserves at a level which ensures that the GPCA’s core activities can continue in the long term. The level of reserves held takes into account expected future income levels and planned activities. At 30[th] June 2021, the GPCA held reserves of £29,362 of which £486 is intended for the Natural Goldsworth Park Project and the remainder for general use. The GPCA may be facing a shortfall in income over the next 12 months and it is expected that a portion of the reserves will be needed to cover its core expenditure. The trustees review the level of reserves regularly and consider how these can be best utilised in order to meet the GPCA's charitable objectives. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** Two Trustees, George Binyon and Gerald Smeesters, retired at the AGM on 21.10.2020 in accordance with the Constitution. George Binyon stood for re-election and was duly re-elected. Gerald Smeesters chose not to stand for re-election and retired. Robert Challoner agreed to become a Trustee of the CIO and was formally appointed on 01.04.2021. **TAR** March **2012** 7 Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trusteès Signature(sl tie Full name(s) Position (eg Secretary, Chair, etc) Irene Walson Celia Y Chair Secretsry 25.09.2021 TAR Marc* 2012 ## **Goldsworth Park Community Association CIO Receipts & Payments** ## **1 July 2020 - 30 June 2021** |**RECEIPTS**
Transfer of funds from GPCA
Magazine advertising
Christmas tree donations
Natural Goldsworth Park donations
Other donations
**TOTAL RECEIPTS**
**PAYMENTS**
Community events
Magazine costs
Christmas tree
Natural Goldsworth Park
Donations made
Insurance
Administration
**TOTAL PAYMENTS**
**NET RECEIPTS/(PAYMENTS)**
**RECONCILIATION OF FUNDS**
Cash funds last year end
Net receips/(payments)
Cash funds this year end|**Unrestricted**
**Funds**
**£**
1,044
1,864
115
60
2,020
**5,102**
25
2,402
172
117
250
606
44
**3,616**
**1,487**
27,875
1,487
**29,362**|**Last Year**
**£**
28,589
680
-
-
-
**29,269**
122
1,272
-
-
-
-
-
**1,394**
**27,875**
-
27,875
**27,875**| |---|---|---| **Charity no: 1185628** Goldsworth Park Community Association CIO Statement of Assets & Llabilities 30 June 2021 lund5 Last Y CASH FUNDS Bank account Cash 28,661 701 27.174 701 TOTAL ASSETS 27075 Si￿¢￿ on behalf of all the trustee5 trf. Tina Hart￿ (Treasurer) Date Irene Watson Ichairmanl Date (harlty M>.. 1185628 ## **Goldsworth Park Community Association Notes to Accounts** ## **30 June 2021** ## **1 Basis of preparation** The accounts have been prepared on a receipts and payments basis. ## **2 Nature and purpose of funds** The unrestricted funds are available for general purposes in accordance with the charity's objectives. ## **3 Donations received** Two annual donations of £1,000 each were received from Dianthus Trading CIC and these are included in 'Other donations'. ## **4 Transfer of funds** The following assets were transferred from the Goldsworth Park Community Association (charity number: 287684) which was closed on 30/09/2020: 03/09/2020 Cash in bank £ 1,044 **Charity no: 1185628**