TRUSTEES. REPORT for the year ended 31 March 2024 {"the Period") Structure, Governance and Management The Westcott Village Association 1.the WVA") is a Charitable Incorporated Organisation, registered on 4 October 2019 (Charity Registration number 11856221. The WVA'5 govèrning document 15 its constltution. Trustees can be appointed either by the members or trustees of the WVA. but are elected by member5 at the annual general meeting to serve for the forthcoming year. Charitable objerts According to the Constitution, ?he objects of the WVA arefvr the public benefit tofvrtherstjch purposes as ore exdusively chartitoble t7ccording to the lows of Englond ond Woles in the village ol Westcott and the surrounding t7rea." In furtherance of these objects, the cOrtItution grants the trustees powers relating to, in summary. such areas as.. al preserving, protecting andlor improving the charm and rural character of Westcott and the surrounding area: bl facilitating best practice 80r(ling road safety and hi8hways management issues; l encouraging high standards in conservation, planning and development; and dl providing facilities for recreation and leisure time ¢xcupètion. Full detalls can be found in the Constitution whith is available on the WVA website.. Iwww.westcottvill Achlevements The WVA has achieved the charitable objects above through: hosting meetings open to èll residents. organisations and businesses operating In Westcott,. contact with residents has also been mairstained wa email, newsletters, the village notice board, the village magazine and through various social media channels- financially supporting Surrey Hllls All Saints Prlmary School's open day, and a combined Choir concert. supporting the Green Westcott initiative: organising and co.funding rosettes for the Coronation Games at the WESTfest village fair,. making representations on behalf of Westcott in respect of thè emerging Local Plan, Surrev Hills National Landscape IAONBI boundary rewew, Surrey Rights of Way Consultation. Polling station consultation and more- reviewing all planning applications in Westcott or of relevance to the local community and making representations in accordance with the Westcott Neighl)ourhood Development Plan and Mole Valley Local Plan where required- maintaining and helping to prioritise the pipeline of Neighbourhood Fund (Neighbourhood CILI bids for the village and 5UPPOrting the School and Westcott Village Hall with their bids., the WVA has also secured funding for a new vehide artivated speed sign- arranging and erecting an illuminated Christmas tree on the village green- and m3intainin8 and financing the two village defibrillators.
Tntytees durfn8 the Period The Trustees as at 31 March 2024 were- Secretary- Paul Goddard Treasurer & Gift Aid Co-ordtnator- Edwin H3rland Membership-salfy Hewetson Highw3ys- Nicholas Lund Planning-james Leaver Social Media & Communications-jo Astor The following trustees resigned during the Period: Jon Mears (resigned 5 September 20231 Flnancial Review for the Period The WVA prepares Its annual accounts In the fomi of a Receipts and Payments Account with a Statement of Assets and Liabilities. During the Period. the WVA had total reIpts of £5.877 less totsl payments of £2,963. a net inflow of £2,914. Donations1£2,1241 continued to dedine, being 15% less than In the previous year, In which they were themselve$ 22% lower than those received in the year to March 2022- this shows the impact of the lack of door-to-door collertions, resulting from COVID and other factors. Nevertheless, the WESTfest bottle tombola and the WESTfestivity Christmas table were particularly successful. Recelpts also benefrted from a generous one-off donation from the Westcott Wive5 group of more than £1,2. Expenses included supporting the local sthool's open daY(£5Cl), the D&G and local school cholrs, combined concert1£2501, maintaifting an(J enhanan8 the defibrillators1£4461 and the village Christmas tree1£350 offset by donations of £2501. The WVA continues to operate a policy whereby cash reserves are normally maintained at a level of between approximately one and four years of annual receipts, taking account of the future needs of the village. The WVA has been compliant with this erVeS policy since the point at which funds were transferred to it in 2019 by the old WVA (the predecessor organisationl. Public benefrt ststement The trustees are of the opinion that they have complied with their duty to have due regard to the Charity Commission's public benefit guidan when exercising any powers or duties to which the guidan is relevant.
WESTCOTh VILLAGE ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES I report on the financial report of the Westcott village Association for the year ended 31 March 2024 which is set out on the attached pages. Respective respon5ib¢litie5 of trustees and examiner The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year lunder section 14412) of the Charitie5 Act 2011 (the 2011 Actll and that an independent examination is needed. It is my responsibility to: Examine the accounts lunder section 145 of the 2011 Actl, To follow the procedures laid down in the General Dirertions glven by the Charity Commission lunder section 145151 of the 2011 Attl, and To state whether particular matters have come to my attention. Basis of the independent examlner's statement My examination was carried out in accordance with General Directions gNen by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts with those records. It also include5 consideration of any Ltnusual items or disclosures in the accounts, and seeking explanation from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view, and the report is limited to those matters set out in the statement below. Independentexaminer's statement In the course of my examination, no matter has come to my attention Ilwhich gives me reasonable cause to believe that in any material aspect the requirements= al to keep accounting records in accordance with Section 130 of the 2011 Att; and bl to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Art. have not been met. or 21 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 11 2 ¥ (Datel Hugh Parry Mill Way House, Westcott, Surrey RH4 3LB
WESTCOTh VILLAGE ASSOCIATION RECEIPTS AND PAYMENTS AccouNf for the year ended 31 March 2024 year ended )par endod 3113124 3113124 vear ended year ended 3113123 31131z3 RECEIPTS Subscriptions and donattons WESTfest income WESTfestivity income Westcott Wives donation Gift Aid Xma5 tree contributions Sundry income 2.124.00 1.428.80 413.37 1.227.92 414.32 250.00 18.41 5Tr6*2 2.504.00 943.98 236.23 499.62 250.00 4A38.83 PAYMENTS Charitable Actlvltles Surrey Hills School and combin•d concert WESTfest costs WESTfestivity costs Deflbrillator Xmas tree and lights etc Campaign for the Protectlon of Rural England ICPREI Notice board PA System and stand Remembrance Day statue Commun5ty Fridge 750. 637.57 102.90 445.80 350.IXI 36.IX) 774.00 25.00 76.97 1.398.00 336.50 36.00 442.80 274.00 201.00 loo.00 3.66427 2322.27 Support A¢tlvltle5 Wobsite maintenance etc Insurance Hire of meetin8 roomslrefreshments etc Sundry co5tS 288.ljo 182.32 160.22 9.80 288.110 364.64 332.86 12.05 997.55 Total payments 2.962.61 4.661.82 Net reIPts/{payM¢ntsI 2.91421 1222.991 OpenSn8 balances Irir8in Monty Paypal 870.65 1,017.77 9,388.59 722.82 9.888.42 10,111.41 Closing cash balan Virgin Monry Paypal 11.562.66 1.239.97 8,870.65 1.017.77 12A02.63
STATEMENT OF ASSETS AND LIABIWIES as at 31 March 2024 3110312024 3V0312024 3110312023 3110312023 Cash Assets - Bank- Virgin Money 8ank- Paypal 11,562.66 1.239.97 8.870.65 L017.77 Totsl Current A55ets 12.802.63 9,888.42 Other assets > £500- date acquired and cost atthat date Notice board Idelivered May 20221 Defibrillator (The Burrell) Defibrillator locked cabinet (The Burrell) Defibrillator (Nisa Storel- approx value of Christmas118htin8 Speed gun Phone box Date acquired Cost (£1 Cost 1£) 2022 2,318.11 2021 1,675.LX) 2023 1,398.1X) 2015 1.400.(MI 2020 1.331.99 2020 549.00 2020 2.318.11 1.675.00 1.398.00 1,400.00 1.331.99 549.00 1.00 8.673.10 8 673.10 Ntt Assets Zl.475.73 18,561.52