WESTCOTh VILLAGE ASSOCIATION
INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES
I report oft the financial report of the Westcottwillage Association forthe yearended 31 March
2022 which is set out on the attached pages.
Respertlve responslbllitles of trEtstees and examiner
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit
is not required for this year (under section 14412} of the Charities Act 2011 Ithe 2011 Actll and that
an independent examination is needed.
It is my responsibility to..
Examine the accounts (under section 145 of the 2011 Art),
To follow the procedures laid down in the General Dirertions given by the Charity Commlsslon
(under section 145151 of the 2011 Act), and
To State whether particular matters have corne to my attentlon.
Basis of the Independent examinerfs Statement
My examination was carried out in accordance with General Direttions given by the Charity
Commission. An examination include5 a review of the accounting records kept by the charity and a
comparison of the accounts with those records. It also includes consideration of any unusual items
or disclosures in the accounts, and seeking explanation from the trustees ¢oncernin8 any such
matters. The procedures undertaken do not provide all the evidence that would be required In an
audit, and consequently no opinion is given as to whether the accounts present a "true and frdir
vieMI' and the report is limited to those matters set out in the statement below.
Independent examinerfs ststement
In the course of my examination. no rnatter has come to my attention
11 which gives me reasonable cause to believe that in any material aspert the requirements:
al to keep accounting records in accordance wtth section 130 of the 2011 Act- and
bl to prepare accounts which accord with the accounting records and comply with
the accounting requirements of the 2011 Att.
have not been met, or
21 to which, in my opinion, attention should be drawn in order to enable a proper
4Jnderstanding of the accounts to be reached.
Hugh F)ar
Mill Way House, Westcott, Surrey RH4 3LB
17th May 2022
TRUSTEES, REPORT for the year ended 31 March 20221.the Perlod")
Structure. Governance and Management
The Westcott Village Association 1.the WVA"} is a Charitable Incorporated Organisation. registered
on 4 October 2019 (Charity Registration number 11856221. The WVA'5 governing document is its
constitution. Trustee5 can be appointed either by the members or trustees of the WVA. but are
elected by members at the annual general meeting to serve for the forthcoming year.
Charitable objects
According to the Constr(ution, "the objects of the WVA arefor the public benefit tofurther5uch
purposes as are exclusively charitable octording to the luws of England ond Wale5 in the village of
Westcott and the surrounding orea." In furtherance of these objects, the Constitution 8rants the
trustees powers relatin8 to, in summary. such areas as=
al presetvin& protecting andlor improving the chann and rural character of Westcott and
the surrounding area.
bl facilitating best practice regarding road safety and highways Management issues;
cl encouraging high standards in conservaiion, planning and development. and
dl providing facilities for recreation and leisure time occupation.
Full details can be found in the Constitution which is available on the WVA website:
www.westcottvilla
e.com
Achlevement of objects during the Perfod
The above objects have been achieved during the Period by means of various actNitie5 including..
hostin8 meetings open to all residents of Westcott. either physically or via Zoom. Contact
with residents has also been maintained via email. via the village notice boards and via the
village magazine,.
initiatives to reduce the problems caused by speeding and noise pollution in Westcott:
reviewing and responding to plannin8 applications.
arranging an illuminated Christmas tree and carol sin8ing event on the village green,.
and helpin8 villagers in need of assistance through the village Good Neighbour scheme;
Further details of the WVA'S activities during the Period are contsined in the Chairman'5 report.
Trustees during the Period
The Trustee5 as at 31 March 2022 were:
Chair-Timothy Way
Vice Chair- Simon Bradley
Secretary- Paul Goddard
Treasurer & Gift Aid Co-ordinator- Edwin Harland
Membership & Street Stewards-sally Hewetson
Highways- Nicholas Lund
Planning-james Leaver
The following trustees resigned during the Period=
Andrew Copeland Iresigned 24 June 20211
Bert Broom Iresigned 9 February 20221
Sandra Ede {resigned 9 February 20221
Financial Review for the Period
The WVA prepares its annual accounts in the fomi of a Receipts and Payments Account with a
Statement of Assets and Liabilities.
During the Period. the WVA had total reiptS of £6.743 (including a grant from Surrey County
Council of £1,750) le55 total payments of £4,486. a net inflow of £2,257. After adjusting for fact that
the previous accounting period lasted 18 months. subscriptions remained broadly unchanged
compared to last year. However. they remain 12% lower than those received by the old WVA in the
year to July 2019. showing the impatt of the lack of door to door collections. resulting from COVID
and other factors.
The largest expense was for a new village notice board1£2,318) offset by the £1,750 8rant referred
to above. Other expenses included the Christmas tree and decorations, carol singing booklets and a
card reader for accepting cashless payments.
The WVA continues to operate a poli(ry whereby cash reserves are normally maintained at a level of
between approximately one and four years of annual receipts, takin8 account of the future needs of
the village. The WVA has been compliani with this reserves policy since the point at which funds
were transferred to it by the old WVA.
Public benefft ststement
The tru5tee5 are of the opinion that they have complied with their duty to have due regard to the
Charity Commission's public benefit guidance when exercising any powers or duties to which the
guidance is relevant.
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WESTCOTT VILLAGE ASSOCIATION
FINANCIAL REPORT for the year ended 31 March 2022
year ended year ended 18 months 18 months
31/3/22 31/3/22 to 31/3/21 to 31/3/21
(see Note 1) (see Note 1)
RECEIPTS £ £ £ £
Subscriptions and donations 3,194.00 3,498.08
WESTfest income 964.20 -
Xmas tree contributions 225.00 100.00
Grant income from SCC (re Notice Board) 1,750.00 -
Sundry income 140.20 100.00
Gift Aid 469.99 -
6,743.39 3,698.08
PAYMENTS
Charitable Activities
Notice board 2,318.11 -
Speeding and noise prevention - 1,881.17
Defibrillator 45.97 1,772.10
Xmas tree and lights etc 673.68 1,753.91
Surrey Hills School laptops - 1,195.00
Dog fouling prevention campaign 65.44 1,074.64
WESTfest costs 184.57 -
Campaign for the Protection of 36.00 36.00
Rural England (CPRE)
(3,323.77) (7,712.82)
Support Activities
Hire of meeting room/storage/Zoom 208.88 339.14
Insurance 182.32 153.43
Carols on the Green 170.40
Printing and stationery 60.00 254.50
Sundry costs 216.87 129.25
Website maintenance etc 156.00 192.00
Retirement gifts 167.98 121.93
(1,162.45) (1,190.25)
Total payments (4,486.22) (8,903.07)
Net receipts/(payments) 2,257.17 (5,204.99)
Opening balances Clydesdale 7,451.42 n/a
Paypal 402.82 n/a
7,854.24
Transfers from Lloyds/Paypal n/a 13,059.23
(old WVA)
Closing cash balances Clydesdale 9,388.59 7,451.42
Paypal 722.82 402.82
10,111.41 7,854.24
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STATEMENTS OF ASSETS AND LIABILITIES
year ended year ended 18 months 18 months
31/3/22 31/3/22 to 31/3/21 to 31/3/21
(see Note 1) (see Note 1)
£ £ £ £
Cash Assets
- Bank - Clydesdale 9,388.59 7,451.42
- Bank - Paypal 722.82 402.82
10,111.41 7,854.24
Other monetary assets
- Gift aid claim approved but not - 469.75
received
Total Current Assets 10,111.41 8,323.99
Total Current Liabilities - -
Net Current Assets 10,111.41 8,323.99
Other assets - date acquired and Date Cost (£) Cost (£)
cost at that date acquired
Notice board (delivered May 2022 2,318.11 -
2022)
Defibrillator (Village Store) 2015 Gift Gift
Defibrillator (The Burrell) 2021 1,675.00 1,675.00
Christmas lighting 2020 1,331.99 1,331.99
Speed gun 2020 549.00 549.00
Phone box 2020 1.00 1.00
5,875.10 3,556.99
Note 1:
Comparative figures are for the period since incorporation on 4 October 2019 to 31 March 2021 and have been adjusted so that
costs which were previously netted against specific income categories (such as contributions to the cost of the Xmas tree) are
now shown separately.
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