Reglstrollon number: l l 114549 Chorlty nvmber. 1185617 Elvaston Castle and Gardens Trust ELVASTON CASTLE AND GARDENS TRUST (A COMPANY LIMITED BY GUARANTEE) REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2024
CONTENTS Reference and Administration Information Directors, Report Independent Examinerfs report ro ihe Trustees of Elvaston Castle and Gardens Trust Statement of Financial Activities 10 Balance Sheet Notes to Financial Statements
REFERENCE AND ADMINISTRATION INFORMATION MemberslDirectors P Robinson (Chair) (M) (D) T Liddle (Deputy Chairl (M) ID) C Manning (Treasurer) D Ashton (M) {D) (M) ID) T Dickin (M) {D) Resigned 5June 2025 C Hallam (MI (D) G Hickton (MI ID) Resigned 16 May 2025 S Pattison (MI ID) C Razzell (MI ID) Appointed 7 February 2025 Key {M) Member ofthe Company {Dl DirectOrrUStee of Ihe Company Company Number. Charfty Number Company Secretaiy. 11114549 1185617 Alison Buckley Reglstered Offlce: Estate Office Elvaston Castle & Couniry Park Borrowash Road Elvaston Derby DE72 3EP
DIRECTORS, REPORT The Directors are pleased to present their Annual Report together with rhe financial statements for the year ended 31 December 2024. Structure & Management Constltuflon Elvaston Castle and Gardens Trust is a company limited by guarantee (no. 111145491, incorporated on 15 December 2017. The company was established under a Memorandum of Association which established the objects and powers of rhe company and is governed under its Articles of Association. On 4 October 2019 Elvaston Castle and Gardens Trust became a registered charity Ino. 1185617). The number of Directors of the Trust shall not be less than seven bur shall not be subject to any maximum. The Directors ofthe companyare also charityTrustees for the purposes ofcharity law and under the companls Articles are known as members of (he Management Committee. Under the requirements of the Memorandum and Articles of Association the members of the Management Committee are elected to serve for a period of three years after v4hich they rnu5t be re-elected, no member may serye for more than 12 years. During such time that Derbyshire Counrycouncil providesfundingtotheTrust. Dertyshire Countycouncil may appoint one Trustee. This Trustee. if appointed, may not hold the post of either Chair or Vice-chair of the Trust, All members of the Management Committee give their tlme voluntarily and received no benefits from the charity. Any expenses reclaimed from the charity are set out in note 4 to the accounts. Members Lloblllty Each member of the Trust undertakes to contribute to the assets of the Trust in the event of it bein8 wound up while they are a member. or within one year after they cease to be a member, such a5 may be required. not exceeding El, for the debts and liabilities contracted before they ceased to be a member. The Directors act as the overall management board for the organisation. They have ultimate responsibility for the running, operations, and finances of the trust.
DIRECTORS, REPORT {continued) Statement on Governance The Trusvs board of Directors meet at least four times a year and are responsible for the strategic direction and policy of rhe charity. At present the Committee has seven members from a variety of professional backgrounds. Dirertorlndurtion and Training All new Directors are given full copies of meeting minutes, the Articles of Association, and the governing documents prior to their initial meeting Additionally. new Directors are given time at the first meeting to ask any questions and spend time In conversation with the Chair asking any further questions and familiarising themselves wlth the charity operations. These conversation5 cover: The obligations of Management Committee members.. The main documents which set out the operational framework for the charity Including the Memorandum and Articles: Resourcing and the current financial position as set out in the latest published accounts.. and Furure plans and objectives. New Directors are also provided with an opportunity to meet with relevant stsff and Officers working with the Trust and an in.depth tour of the estate. New Directors taking up a core posr (Treasurer. Chair. or Secretary) are additionalty given time with rhe outgoing role holder to familiarise themselves Vth the role and ask any question5. All new Directors are also signposted ro the Charity Commission's guide Ihe Essential Trustee" as a follow up to these sessions. This is distributed to all new Directors along with the Memorandum and Arricles. Risk Management The Management Committee has conducted a review of the major risks to which the charity is exposed. A risk register is established and is updated at least annually.
DIRECTORS, REPORT (continued) Objectives & Activities Elvaston Castle and Gardens Trust IECGT) is a hands-on charity working in partnership with Derbyshire County Council to secure a sustainable fLJture for Elvaston through restoration. education and conservation. Our core aim is to ensure Elvaston Country Park remains open to the public and accessible. providing vital green space, leisure facilitie5, and inclusive community events for the people of Derbyshire and beyond. We are committed to delivering lasting improvements that protect and enhance the estate, while also supporting educational opportunities which vlill in turn facilitate the development and restoration of the estate. The Trusts charitable objertive5 are enshrined within the Articles of Ass(Kiation, and are as follows: To promote for the benefit of the public Ihe conservation, protection and improvement of the physical and natural enwronment of Elvaston Castle. gardens, estate, country park and surrounding area,. To advance the education of the public in the conservation, protection and improvement of the physical and natural environment in particular. bjt not limited to. in relation to Elvaston Castle, gardens, estate and country parl. and To promote for the benefit of, but not limited to. the inhabitants of the county of Derbyshire the provision of facilities for recreation or other leisure time occupation of individuals have need of such facilities by reason of their youth, age, infirmity or disablement. financial hardship or social and economic circumstances or for the public at lar8e in the interests of social welfare and with the object of improving the condition of life of the said people. Achievements & Performance The Tru5Vs strategic objectives for the year 2024 Yre. 1. To increase the number of volunteers onsite and provides more opportunity for local people to get involved. 2. To increase fundraising and to deliver further volunteer led projects on the estate. 3, To increase public access to the estate's core buildings and gardens events. 4, To identify opportunities to partner with local community groups and charities to improve diversity and representation across the wider stakeholder group. 5. To focus on relationship and project development with key stakeholder5 and potential industry partners. 6. To identify opportunities to provide educaiional aaivities acr05S the estate.
DIRECTORS, REPORT (continued) Achievements & Performance (continued) 7. To continue to work with Derbyshire County Council to ensure that the Elvaston estate has a sustainable future. The following acti¥ryties were particular highlights in 2024.. Secured £19,0% from The National Lottery Community Fund to launch The Elvaston Community Allotment, which includes recruiting a part-time Volunteer Coordinator, growing a regular volunteer group and engaging a broader range of community participants. Began work to remove silos within the volunteer workforce. improving collaboration and flexibility across roles, Partnered with local corporate organisations to deliver paid staff volunteering days, generating income and deliverin8 significant on-site projects. Secured funding for the purchase and retum of historic stained.glass wndows from the Gothlc Hall. Increased public access ro rhe estat¥s core buildings and gardens durin8 community engagement events and an open house event and launching castle tours and garden tours Partnered with Derbyshire MIND to deliver seasonal wellbeing walks in the nature reserve. Hosted creative workshops wth communitygroups who had not prewously visited Elva5ton, to understand barriers and improve diversity onslte. Supported Derbyshire County Council in planning a three-year Management and Enterprise Plan for the estate. strengthening strategic collaboration and buildin8 relationships with key partners to secure Elvaston's sustainable future. Completed the Nurturing Nature project in Elvaston's Local Nature Resee. launching a new family nature trail and educational booklet, and hosting a free community family day.
DIRECTORS, REPORT (continued) Public 8enefit Statement The Direttors confirm that they have given due regard to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Trusvs aims and objectives and in planning future activities. The Trust works in partnership with Derbyshire County Council to support the management and development of Elvaston Country Parl which remains free for public access on foot. The Trust is committed to securing a sustainable future for the estate as a vital community a55et, serving both the local area and the wider county and region. Through ongoing development and reinvestment. the Trust continues to create opportuniries for training, education, and community engagement, deliverin8 broad social. cultural. and economic benefits. All surplus funds are reinvested into the estate to improve facilities, enhance the Msitor experience, and support an inclusive programme ofcommunity and heritage events. In 2024, the Trust focused on expanding its regular volunteer group as part of the Nurturing Nature project, delivered in Elvaston's Local Nature Reserve with funding from the Sevem Trent Community Fund. The project engaged local individuals, charities and community groups. offering shared learnin& the development of new skills, and irnproved health and wellbeing through ourdoor activity. The project concluded in summer 2024 with the reinstatement of a publlc nature trail and the launch of an educats'onal booklet. Building on this success, the Trust will develop and implement a new volunteer strategy for the estate. Working in collaboration with volunteers, the Trust plans to open key areas of the estate's historic core buildings and host a series of heritage and community evenis, further enhancin8 public access. engagement, and benefit. In 2025, the Trust will also launch an oral history project to collect and preserrfe stories from individuals connected to Elvaston across generations. This initiative V4ill amplify local voices. strengthen community connections to the estate. and contribute to a deeper understanding of its social and cultural history. Alongside this, the Trust15 actively working to protect and catalogue the estate's historic archives. ensuring these valuable records are preserved arsd acce55ible for future generations. Both projects will support education, research, and public interpretation, significantly enriching the cultural value of the estate and reir)forcing its role as a shared community resource.
DIRECTORS, REPORT (continued) Plans for 2025: The Trusys strategic priorities for 2025 are as follow.. Implement a new volunteering srrategy to expand roles. skills and community participation across the estate. 2. Increase fundraising through corporate partnerships and income-generating events to support estate projects. 3, Broaden public access by opening additional historic spaces and developlng new tours and experiences. 4. Strengthen partnerships with diverse community groups to enhance inclusion and representation in all activities. 5. Deliver engaging heritage and community events that attratt new audiences and deepen local connections. 6. Launch the oral history project to capture and share personal stories connected to Elvaston's history. 7. Advance the cataloguing and preseNation of the estate's historic archives for education and public research. 8. Develop innovarive educational opportunities to engage schools. families and lifelong learners. Financial Report for the Year Invesfment Pollry The cash balances held by the Trust have not enabled significant investment to take place during 2024 with funds being held on deposit with the bank in interest bearin8 accounts. The Dlrectors will seek to invest surplus funds in a manner to obtain the best possible return and these are invested wtth reputable investors. Reserves Poll(y The Trust has reseNes totalling £32.452 12023: £16.755) at the end of the year. These are split between the unrestricted and restricted reserves and ¥MII be used to fund the development of the Trust into 2025 and beyond to fulfil the Trusfs charitable objectives. No funds are held on behalfof others. The Directors, Report (incorporating the Trusteeg Report) was approved by the Members on 11 July 2025 and signed on its behalf by.. Mr C Manning (Treasurer)
Independent Examiner's report to the Trustees of Elvaston Castle and Gardens Trust I report on the accounts of the Company for the year end•d 31 Dec•rnber 2024. which are s•t out on pages 10 to 14. Respective Responsibilities of Trustees and Examiner Tht Trustees (who are al th• dir•dors of th company forthe purpos•s of company lawl are responsible forth• preparatlon of the accounts. The trustees consider that an audit is not required for this year und•rs•ction 144121 of the Charitles Act 2011 Ith 2011 Act) and have elert•d for an Ind•Thdent exaMitIl)n to be uNl•rtik•n. Havin8 tISfied mys•lf th•t th• charity is not subjert to audit und•r com¥ law and Is el¥Trble for indop•nd•nt •xamlnatlon, il is my r•sponslbllity to: examine th• accounts under settion 145 of the 2011 kt to follow the procedures laid down in th• Renernl Oir•rtion5 8i¥•n by th• Chrlty Commlsslon under section 14515llbl of th• 2011 Act to stale wh•th•r rtICUlar matters have come to my •tt•ntion Basis of independent examinerfs report My •xamlnatlon was urrl•d out in accord•nc• with th• 8•n•rnl Dir•rtions Riven by th• Charlty Comml¥lon. An examSn•tion includes a r•vl•w of the 4ccountini records kept by th• chartty and a ¢omp4ri50n of 4c¢ounts pr•seni•d wlth th05e fecords. i also includes considerntion of any unusual it•msordisclosures in the accounts •nd s••kini •xplanations from you as trustees concerning •ny such matt•. Th• proc•dur•s undertaken do not provide all the •vidence that would be reqvlred in an audlt nd consequently no oplnlon Is KNen as to whether th• accounts pr•s•nt a 'true Ind hir ¥¥/ and the report Is Ilmlt•d to thos• matt•rs s•t out In th• nxt st•tem•nt. Independent examinerfs statement In conn•ction wlth my •x•mination. no rn•tter com• to my att•ntloft- 111 which iiv•s m• r•asonabl• e•us• to b•li•v• that in any mat•ri•l r•spect the r•quirnm•nt5'. to keep attountin¢ rcord5 in accord•n¢• with section 386 of th¢ Companies Act 2Q)6 and to prepar• accounts whieh attord with the accountirrf reco$. comply with tht accounting requirements of section 396 of the Companies Art 2LVJ6 and with th• m•thod5 and principl•s of th• St•t•m•nt ol R•¢ommended Practice.. Accountin8 and Reportin8 by Chariti•s have not been met- or 121 to whith, in my opinion, att•ntion should b•dr•wn inord•rto •n4bl• • prop•r und•rstsndlo1 the •ttounts to r•)ch•d Mr Robert Lucas Thistl• Grov•, D•fty FCA 14 September 2025
statement of Financial Activities (including Income & Expenditure Account) for the year ended 31 December 2024 Unrestrlcted Restrkted Funds Funds Totsl Total Plotrs 2024 2023 Incoming Resources Incomlnq Resourcesfrom GertrrtedF(vth,. Voluntary Income Activities for Generatin8 Funds Investrr*nt Incorr 27.311 306 166 19.096 46.407 306 166 31,878 78 Incomlnq Resourcesfrom Artlvltle5 Other Incomlng Resources 5.938 953 Tot•1 Incomlni Rewurces 33,721 19.544 53.265 32,gJ9 Resources Expended Costs oAGenerutlnq Funds.. Costs of Generntini Voluntary Inco Chwltaljle Artlvltlts Governonce Costs Other Resourcts Expended Tot•1 Resources Expended 1.990 24.131 532 1,990 35.045 532 616 10.914 22,230 625 26M3 10.914 37567 23,471 Net IncomlnyJlOut8oln81 Resourc 15,698 9,438 Gross Transf•rs 8•tw••n Funds Other Rewnlsed GJlnsllLo$) Net Mo¥ernert In Funds 15.698 9,438 Total Fund$ 8rouffht ForwArd 6,537 10.217 16,754 7,319 Total Funds Carrled Forw¥rtl 18J47 32.452 16,757 The statement of finarKial artivities includes all 8ains and1055es in the year. All incomin4 resources and •xpend•d d•rive frorn continuing activities. io
Balance Sheet 31 December 2024 31 Dec 2024 31 Dec 2023 Notes Flxed Assets Current Assets Oebtor5 Cash at bank & In hand 1,117 31.620 32,737 618 16,228 16,846 Current Ll•bllltl•s Crèdltors.. amounts falling du• within on• y••r 12851 1891 Net Current Aets 32.452 32,452 16,757 16,757 Net Assets Funds Unrestrict•d Fund R¢strlct•d Fund 13,FJ)5 18,847 6,540 10,217 Totsl Fundi 32.452 16,757 Forth• yeir endlni 31 D•cember 2024 th• companywas•ntltl•d toMmption from •udlt und•rs•rtion477 of th• Companl•s Act 2006 r•lalin8 to small companie5. The members have not requlr•d lh• comp•ny to obtaln •n alIt of its accounts frr the ye•r In qu•stion Ir aceordanc• with stttion 476. The directors acknowledle thelr rnsponslbllltl•s for complylnq with requirements of the Act wlth respect to accountin8 r¢ords and th• preparation of accounts. These accounts h•v• b••n pr•red In atcordartè withtht prov5sk>ns app16bIe tocomwnl•s subl•ct to th• small compani*5' re8im•. Approved by the Trustees on 11 July 2025 and siimd on its b•half by= C Mannsng easurerl li
NOTES TO FINANCIAL STATEMENTS Note I: Accounting Policie5 Basls ofpreparat The financial statements have been prepared under the historical cost convention and in accordance with the Companies Act 2006 and Financial Reporting Standard for Small Entiiies. Fundaccounting Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives ofthe company. Designated funds are unrestrirted funds earmarked by the Directors for particular purposes. Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of a fundraising appeal. Incomingresources All incoming resources are included in the statement of financial activities when the company is entitled to. and virtually certain to receive, the income and the amount can be quantified with reasonable accuracy. The following policies are applied to particular categories of income: Voluntary income is received by way of grants. donations and gifts and is included in full in the Statement of Financial Activities vthen receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity. are recognised when the charity becomes unconditionally entitled to the grant. Investment income is included when receivable. Incoming resources from charitable trading acrivity are accounted for when earned. Incoming resources from grants, vthere related to performance and specific deliverables, are accounted for as the chariry earns the right to consideration by its performance. The value of any voluntary help received is not induded in the accounts but is described in the Trustees, annual report. 12
NOTES TO FINANCIAL STATEMENTS (continued) Resources expended Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates: Costs ofgenerating funds comprise the costs associated with attrarting voluntary income and the costs of trading for fLtndraising purposes. Charitable expenditure comprises those costs incurred by rhe charity in the delivery of its activities and seNices for ils beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs include those cosis associated wth Meeting the constitutional and statutory requirements of the charity, the costs of Trustee meetings and costs linked to the strategic mana8ement ofthe charity. Note 2: Total Resources Expended Noies 2024 2023 Staff Cost5 24,412 20,911 Other Costs 10,633 1,319 35.045 22,230 Note 3: Staff Costs Staff costs during the year were as foll0v-. 2024 2023 Wages and salaries 24,082 20,637 Social security costs Pension costs 330 274 24.412 20,911 13
NOTES TO FINANCIAL STATEMENTS (continued) Note 3: Staff Costs (continued) The average number of persons (headcountl employed by the Trust during the year was as follows: 2024 2023 Business Development Officer Volunteer Co-ordinator Note 4: Trustee Remuneration & Related Party Transactions No members of the Trust received any remuneration during the current or prior year, £81 12023.. £1581 of expenses were reimbursed to members during che year. No related party transactions took place during the current or prior year. 14