Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
Registered Charity Number 1185608 (formerly 523590) **CE019056**
**Financial Statements For the Year ended 31 December 2021**
Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **List of Contents**
- Page Title 1 List of Contents
- 2 Legal and Administrative Information 3 Report of the Trustees
- 5 Independent Examiner’s Report
- 6 Statement of Financial Activities
- 7 Balance Sheet
- 8 Notes to the Financial Statements
1
Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Legal and Administrative Information**
## **Trustees:**
Peter Guildford (Chairman) David Charles Wort (Treasurer) Peter James Anning Malcolm Brook Janita Sylvia Dedicoat Brian Dower Keith Kerr Judith Elizabeth Roberts Edward James Tinsley
## **Secretary:**
Peter James Anning
**Office Address:**
24 Church Drive, East Keswick Yorkshire, LS17 9EP
**Independent Examiner:** Mrs K M Ashton, MBA, BA, FCCA, KMA Business & Management Services, Certified Accountants, 22 Beaconsfield Way, Sketty Swansea SA2 9JR
. **Bankers:** HSBC Plc
2
Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Report of the Trustees**
The trustees present their report and the Financial Statements for the period ended 31 December 2021.
## **Structure, Governance and Management**
East Keswick Village Hall is a registered charity (no 1185608). The governing document is a conveyance dated 30[th] July 1948 and a new constitution dated 22[nd] August 2019.
The administration of the Trust is in the hands of the trustees who may regulate the conduct of their affairs in such manner as they may think fit. When a vacancy arises, a replacement trustee is appointed by the continuing trustees if they consider that there is a suitable candidate.
## **Objectives and activities**
The trustees state that the objects of this CIO are physical and mental training and recreation, social and moral intellectual development through the medium of reading and recreation rooms, library lectures, classes recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of East Keswick, West Yorkshire.
Having had regard to the public benefit guidance issued by the Charity Commission, the trustees consider that this activity is for the public benefit.
## **Trustees**
The trustees who served during the year are set out on page 2 of these Financial Statements.
## **Achievements and Performance**
The Hall continues to be a key amenity for East Keswick, used by many residents and others from outside the Village. It plays an important role being one of the few places in the Village where people of all ages can meet, enjoy themselves and indulge their interests and pastimes.
The use of the Hall and the associated letting income has been improved with the loosening of Covid 19 regulations, to £36,217 (2020: restated 22,928), including a receipt of Government grants £11,096 (2020: £18,736) and partial (2020: full) rates relief.
The Trustees are intent on ensuring that the Hall’s facilities are well maintained and, wherever possible, improved, subject always to the financial constraints within which they have to operate.
Ensuring that only essential works were carried out in the period has helped reduce our cash outflow. Repairs and refurbishments cost were £5,565 (2020: £6,105) in the year.
3
Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Report of the Trustees** (continued)
East Keswick has a village hall amongst the best in Yorkshire. Our challenge is to encourage residents of all ages and village groups to continue to use it as much as possible, and to ensure the Charity is based upon a sound financial platform through which the Hall can be well maintained and improved over time.
As always, the smooth running of the Hall depends on the efforts of a small number of people who have given their time very generously, and to whom the Trustees offer their thanks.
## **Financial Review**
Historically, the accounts are prepared on accruals basis. This means that income and expenditure reflects when the actual events take place, rather than just when monies are received or expended.
## **Statement of Trustees’ Responsibilities**
The trustees are required by law to prepare financial statements that give a true and fair view of the state of affairs of the Trust at the end of each financial year and of the net movement in the funds of the Trust during that period.
The trustees confirm that appropriate accounting policies have been used and applied consistently and that reasonable and prudent judgements have been made in the preparation of the Financial Statements for the period 31[st] December 2021. The trustees also confirm that the Financial Statements have been prepared on a going concern basis and that applicable accounting standards have been followed.
The trustees are responsible for maintaining adequate accounting records, for safeguarding the assets of the Trust and for taking reasonable steps to prevent and detect fraud and other irregularities.
Chairman Peter Guildford
Date 01 June 2022
4
Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Independent Examiner’s Report to the Trustees**
I report on the financial statements of the Trust for the period ended 31 December 2021, which are set out on pages 4 to 13.
## **Respective Responsibilities of the trustees and the examiner**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) and the Statement of Recommended Practice (SORP) 2005.
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Basis of opinion**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below..
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs K M Ashton, MBA, BA, FCCA, KMA Business & Management Services, Date: 05 June 2022 Certified Accountants, 22 Beaconsfield Way, Sketty, Swansea SA2 9JR.
5
Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Statement of Financial Activities For the Year Ended 31 December 2021**
|**Notes**
**Incoming Resources:**
Investment income
Grants and other benefits
Income from events
**Resources Used:**
Donations to 3rd Parties
Expenditure relating to events
Management and administration
costs
Net resources expended in year
Funds brought forward/
(transferred from Charity No:
523590)
**Funds Carried Forward**|**2021**
**£**
3
11,096
36,217|**2021**
**£**
47,316
(48,075)
(759)
247,904|**Period ended**
**2020**
**2020**
**Restated**
**£**
**£**
140
18,736
22,928
41,804
(4,176)
(10,036)
(38,752)
(52,964)
(11,160)
259,064
**247,904**|**Period ended**
**2020**
**2020**
**Restated**
**£**
**£**
140
18,736
22,928
41,804
(4,176)
(10,036)
(38,752)
(52,964)
(11,160)
259,064
**247,904**|
|---|---|---|---|---|
||(2,803)
(10,504)
(34,768)||(4,176)
(10,036)
(38,752)||
||||||
|||**247,145**||**247,904**|
The notes on pages 8 and 13 form part of these Financial Statements.
6
Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Balance Sheet As at 31 December 2021**
|**Notes**
**Fixed Assets**
Buildings
Plant & equipment
Investments
Debtors due within 1 year
Cash at bank and in hand
Creditors due within 1 year
Net current assets
**Represented by**
Funds
**J M Stamford**
(Chairman)|**2021**
**£**
196,683
8,564|**2021**
**£**
205,247
29,088
12,810|**2020**
**£**
210,437
9,959|**2020**
**£**
220,396
29,085
(1,577)|
|---|---|---|---|---|
||6,738
25,512||
6,807
13,128||
||32,250
(19,440)||19,935
(21,512)||
||||||
|||247,145||247,904|
|||247,145||247,904|
|||Date:|||
The notes on pages 8 and 13 form part of these Financial Statements.
7
Charity Number 1185608
## **EAST KESWICK VILLAGE HALL Notes to the Financial Statements**
## **For the Year Ended 31 December 2021**
## **1. Principal Accounting Policies**
## **1.1 Accounting Convention**
The Financial Statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to the accounts.
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2020, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **1.2 Investments Income**
Investment income is recorded when received.
## **1.3 Grants**
During the current financial period, the Village Hall committee were able to claim grants under the special provisions relating to COIVD19.
## **1.4 Resources Expended**
Other expenditure is recorded on an accruals basis.
## **1.5 Investments** investments are shown at market value at the Balance Sheet date.
## **2. Taxation** As a registered charity, the Village Hall is exempt from taxation on its income and gains where they are applied for charitable purposes.
## **3. Investment Income**
|COIF Interest
**4.**
**Grants and other benefits**
Covid Grants|**2021**
**£**
3
**2021**
**£**
11,096|**2020**
£
140|
|---|---|---|
|||**2020**
£
18,736|
8
Charity Number 1185608
## **EAST KESWICK VILLAGE HALL Notes to the Financial Statements** (continued)
## **5. Income from events**
|Village Draw profits
Village Hall fundraising events
Lettings
Commissions
Cancellation fees
**6.**
**Donations to 3rd Parties**
Charitable donations (inc. R.A.Y)
Donations to Parish Council
**7.**
**Expenditure relating to events**
Events manager
Caretaking and cleaning
Music licences
Alcohol licence|2021
£
590
234
33,464
1,529
400
36,217
2021
£
42
2,761
2,803
2021
£
3,990
4,356
1,978
180
10,504|Restated
2020
£
2,084
2,188
18,356
-
300
22,928
2020
£
35
4,141
4,176
2020
£
4,770
3,203
1,929
134|
|---|---|---|
|||10,036|
9
Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Notes to the Financial Statements** (continued)
## **8. Management and Administration Costs**
|Rates and insurance
Hall administration
Utilities and telecom
Repairs and maintenance
Waste removal and gardening
Bookkeeping
Deprecation of fixed assets
Preparation of accounts & independent examination
Review of historical accounts and conversion from
Receipts & Payments to Accruals basis
Bank charges and interest
General expenses net of write-offs|2021
£
2,367
1,293
4,632
5,565
1,472
2,480
16,459
481
-
19
-
34,768|Restated
2020
£
3,010
1,600
5,348
6,105
1,467
3,075
16,328
480
374
-
335|
|---|---|---|
|||41,752|
## **9. Fixed Assets**
|**Cost or valuation**
Transferred from Charity No:
523590
Additions in the period
At 31 December 2020
At 1 January 2021
Additions in the period
At 31 December 2021|Land &
Buildings
Plant &
equipment
£
£
335,642
20,784
8,210-
343,852
20,784
343,852
20,784
-
1,310
343,852
22,094|Total
£
356,426
8,210|
|---|---|---|
|||364,636|
|||364,636
1,310|
|||365,946|
10
Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Notes to the Financial Statements** (continued)
## **9. Fixed Assets (continued)**
|**Depreciation**
Transferred from Charity No:
523590
Additions in the period
At 31 December 2020
At 1 January 2021
Additions in the period
At 31 December 2021
**Net book value at 31 December**
**2021**
Net book value transferred from
Charity No: 523590|Land &
Buildings
Plant &
equipment
£
£
119,661
8,251
13,754
2,574
133,415
10,825
133,415
10,825
13,754
2,705
147,169
13,530
196,683
8,564
210,437
9,959|Total
£
127,912
16,328|
|---|---|---|
|||144,240|
|||144,240
16,459|
|||160,699|
|||205,247|
|||220,396|
In 2018 Charity No: 523590 received advice that, whilst taking cognisance of comparative community facilities, the market value should be significantly discounted to £250,000 to reflect the impact of the “restrictive covenant”. This value was used as the basis of transferring the assets to the newly created charitable trust Reg No 1185608 3rd Oct 2020. The Trustees consider that, as the net book value at that date was £242,831 no revaluation of the Village Hall was required but the Trustees should continue to depreciate it at 4% per annum.
## **10. Investments**
||2021|2020|
|---|---|---|
||£|£|
|COIF Charities Deposit Fund|29,088|29,085|
11
Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Notes to the Financial Statements** (continued)
## **11. Debtors: amounts falling due within one year**
|Trade debtors
Prepayments
Government grants|2021
£
6,109
629
-
6,738|2020
£
-
806
6,001|
|---|---|---|
|||6,807|
## **12. Cash at bank and in hand**
|Current account
Petty cash|2021
£
25,487
25
25,512|2020
£
13,068
60|
|---|---|---|
|||13,128|
## **13. Current Liabilities: amounts falling due within one year**
|Trade creditors
Event deposits
Advance bookings for events
Accruals|2021
£
2,463
9,500
4,196
3,281
19,440|2020
£
2,619
11,925
-
6,968|
|---|---|---|
|||21,512|
12
Charity Number 1185608
## **EAST KESWICK VILLAGE HALL**
## **Notes to the Financial Statements** (continued
## **14. Funds Statement**
|Transferred from Charity No:
523590
Loss in year
At 31 December 2020
At 1 January 2021
Loss in year
At 31 December 2021|Unrestricted
Restricted
Total
£
£
£
212,668 46,396 259,064
(11,160)
-
(11,160)|
|---|---|
||201,508 46,396 247,904|
||201,508 46,396 247,904
(759)
-
(759)|
||200,749
49,396
247,145|
13