2020-12-31-accounts - East Keswick Village Hall

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Charity Number 1185608

EAST KESWICK VILLAGE HALL

Registered Charity Number 1185608 (formerly 523590)

CE019056

Financial Statements For the Year ended 31 December 2020

Charity Number 1185608

EAST KESWICK VILLAGE HALL

List of Contents

Page Title 1 List of Contents 2 Legal and Administrative Information 3 Report of the Trustees 5 Independent Examiner’s Report 6 Statement of Financial Activities 7 Balance Sheet 8 Notes to the Financial Statements

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Legal and Administrative Information

Trustees:

Peter Guildford (Chairman) David Charles Wort (Treasurer) Peter James Anning Malcolm Brook Janita Sylvia Dedicoat Brian Dower Keith Kerr Judith Elizabeth Roberts Edward James Tinsley

Secretary:

Peter James Anning

Office Address:

24 Church Drive, East Keswick Yorkshire, LS17 9EP

Independent Examiner:

Mrs K M Ashton, MBA, BA, FCCA, KMA Business & Management Services, Certified Accountants, 22 Beaconsfield Way, Sketty Swansea SA2 9JR

. Bankers: HSBC Plc

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Report of the Trustees

The trustees present their report and the Financial Statements for the year ended 31 December 2020.

Structure, Governance and Management

East Keswick Village Hall is a registered charity (no 1185608). The governing document is a conveyance dated 30[th] July 1948 and a new constitution dated 22[nd] August 2019.

The administration of the Trust is in the hands of the trustees who may regulate the conduct of their affairs in such manner as they may think fit. When a vacancy arises, a replacement trustee is appointed by the continuing trustees if they consider that there is a suitable candidate.

Objectives and activities

The trustees state that the objects of this CIO are physical and mental training and recreation, social and moral intellectual development through the medium of reading and recreation rooms, library lectures, classes recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of East Keswick, West Yorkshire.

Having had regard to the public benefit guidance issued by the Charity Commission, the trustees consider that this activity is for the public benefit.

Trustees

The trustees who served during the year are set out on page 2 of these Financial Statements.

Achievements and Performance

The Hall continues to be a key amenity for East Keswick, used by many residents and others from outside the Village. It plays an important role is being one of the few places in the Village where people of all ages can meet, enjoy themselves and indulge their interests and pastimes.

The use of the Hall and the associated letting income has been significantly reduced by the Covid 19 regulations, to £25,928, offset by receipt of some Government grants (£18,736) and full rates relief. Despite the difficult economic circumstances, the trustees have reduced the operating costs, and most event bookings for 2020 were rearranged for 2021/2, thereby retaining deposits for planned events, and ensuring future income.

The Trustees are intent on ensuring that the Hall’s facilities are well maintained and, wherever possible, improved, subject always to the financial constraints within which they have to operate.

Ensuring that only essential works were carried out in the period has helped reduce our cash outflow. This has been important when repairs and refurbishments cost £6,105 this year.

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Report of the Trustees (continued)

East Keswick has a village hall amongst the best in Yorkshire. Our challenge is to encourage residents of all ages and village groups to continue to use it as much as possible, and to ensure the Charity is based upon a sound financial platform through which the Hall can be well maintained and improved over time.

As always, the smooth running of the Hall depends on the efforts of a small number of people who have given their time very generously, and to whom the Trustees offer their thanks.

Financial Review

Historically, the accounts have been prepared on a receipts and payments, i.e. actual cash transactions in the year but ignoring bonds paid for future events. In a year where events have either been cancelled or postponed owing to COVID19, it became evident that we were getting a distorted view of our activities.

With the help of our Independent Examiner, we have converted the accounts to an accruals basis. This means that income and expenditure reflects when the actual events take place, rather than just when monies are received or expended. The historical effect of this conversion has been taken account of by restating the previous period’s accounts.

Statement of Trustees’ Responsibilities

The trustees are required by law to prepare financial statements that give a true and fair view of the state of affairs of the Trust at the end of each financial year and of the net movement in the funds of the Trust during that period.

The trustees confirm that appropriate accounting policies have been used and applied consistently and that reasonable and prudent judgements have been made in the preparation of the Financial Statements for the year ended 31[st] December 2020. The trustees also confirm that the Financial Statements have been prepared on a going concern basis and that applicable accounting standards have been followed.

The trustees are responsible for maintaining adequate accounting records, for safeguarding the assets of the Trust and for taking reasonable steps to prevent and detect fraud and other irregularities.

Chairman Date 20 July 2021 Peter Guildford

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Independent Examiner’s Report to the Trustees

I report on the financial statements of the Trust for the year ended 31 December 2020, which are set out on pages 4 to 12.

Respective Responsibilities of the trustees and the examiner

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) and the Statement of Recommended Practice (SORP) 2005.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Basis of opinion

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below..

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mrs K M Ashton, MBA, BA, FCCA, KMA Business & Management Services, Date: 27 July 2021 Certified Accountants, 22 Beaconsfield Way, Sketty, Swansea SA2 9JR.

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Statement of Financial Activities For the Period Ended 31 December 2020

Notes Incoming Resources: Investment income Grants and other benefits Income from events Resources Used: Donations to 3rd Parties Expenditure relating to events Management and administration costs Net resources expended in year Funds transferred from Charity No: 523590 Funds Carried Forward	2020 £ 140 18,736 25,928	2020 £ 44,804 (55,964) (11,160) 264,064 _______
	(4,176) (10,036) (41,752)

		247,903

The notes on pages 8 and 12 form part of these Financial Statements.

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Balance Sheet As at 31 December 2020

Notes Fixed Assets Buildings Plant & equipment Investments Debtors due within 1 year Cash at bank and in hand Creditors due within 1 year Net current assets Represented by Funds J M Stamford (Chairman)	2020 £ 210,437 9,959	2020 £ 220,396 29,085 (1,577) 247,904 247,904 20 July 2021
	6,807 13,128
	19,935 (21,512)
	Date:

The notes on pages 8 and 12 form part of these Financial Statements.

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Notes to the Financial Statements

For the Year Ended 5 April 2020

1. Principal Accounting Policies

1.1 Accounting Convention

The Financial Statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to the accounts.

The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2020, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

1.2 Investments Income

Investment income is recorded when received.

1.3 Grants

During the current financial period, the Village Hall committee were able to claim grants under the special provisions relating to COIVD19.

1.4 Resources Expended

Other expenditure is recorded on an accruals basis.

1.5 Investments

investments are shown at market value at the Balance Sheet date.

2. Taxation

As a registered charity, the Village Hall is exempt from taxation on its income and gains where they are applied for charitable purposes.

3. Investment Income

2020 £ COIF Interest 140 Grants and other benefits 2020 £ Covid Grants 18,736

4. Grants and other benefits

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Notes to the Financial Statements (continued)

5. Income from events

Village Draw profits Village Hall fundraising events Lettings Cancellation fees	2020 £ 2,084 2,188 21,356 300
	25,928

6. Donations to 3[rd] Parties

Charitable donations (inc. R.A.Y) Donations to Parish Council	2020 £ 35 4,141
	4,176

7. Expenditure relating to events

Events manager Caretaking and cleaning Music licences Alcohol licence	2020 £ 4,770 3,203 1,929 134
	10,036

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Notes to the Financial Statements (continued)

8. Management and Administration Costs

Rates and insurance Hall administration Utilities and telecom Repairs and maintenance Waste removal and gardening Bookkeeping Deprecation of fixed assets Preparation of accounts & independent examination Review of historical accounts and conversion from Receipts & Payments to Accruals basis General expenses net of write- offs	2020 £ 3,010 4,600 5,348 6,105 1,467 3,075 16,328 480 374 335
	41,752

9. Fixed Assets

Cost or valuation Transferred from Charity No: 523590 Additions in year At 31 December 2020	Land & Buildings Plant & equipment £ £ 335,642 20,784 8,210 - 343,852 20,784	Total £ 356,426 8,210
		364,636

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Notes to the Financial Statements (continued)

9. Fixed Assets (continued)

Depreciation Transferred from Charity No: 523590 Additions in year At 31 December 2020 Net book value at 31 December 2020 Net book value transferred from Charity No: 523590	Land & Buildings Plant & equipment £ £ 119,661 8,251 13,754 2,574 133,415 10,825 210,437 9,959 215,981 12,533	Total £ 127,912 16,328
		144,240
		220,396
		228,514

In 2018 Charity No: 523590 received advice that, whilst taking cognisance of comparative community facilities, the market value should be significantly discounted to £250,000 to reflect the impact of the “restrictive covenant”. This value was used as the basis of transferring the assets to the newly created charitable trust Reg No 1185608 3rd Oct 2020. The Trustees consider that, as the net book value at that date was £242,831 no revaluation of the Village Hall was required but the Trustees should continue to be depreciated it at 4% per annum.

10. Investments

COIF Charities Deposit Fund 11. Debtors: amounts falling due within one year	2020 £ 29,085

Prepayments Government grants	2020 £ 806 6,001
	6,807

Charity Number 1185608

EAST KESWICK VILLAGE HALL

Notes to the Financial Statements (continued)

12. Cash at bank and in hand

Current account Petty cash	2020 £ 13,068 60
	13,128

13. Current Liabilities: amounts falling due within one year

Trade Creditors Event Deposits Accruals	2020 £ 2,619 11,925 6,968
	21,512

14. Funds Statement

Transferred from Charity No: 523590 Loss in year At 31 December 2020	Unrestricted Restricted Total £ £ £ 212,668 46,396 259,064 (11,160) - (11,160)
	201,508 46,396 247,904