## **Trustees’ Annual Report** for the period ## **1[st] January 2023** to **31[st] December 2023** ## Charity ## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST LUKE THE EVANGELIST YORK** Charity Registration Number **1185606** P a g e | 1 > St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 St Luke's, York-Trustees' Annual Repori 2023 Charity Registraiion Number-. 1185606 This page is intentionally blank P a g e | 3 > St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 ## **Contents** |**Contents**|| |---|---| |**ADMINISTRATIVE INFORMATION**|**5**| |CONTACT INFORMATION|5| |CHARITY TRUSTEES|5| |OTHER CHARITY OFFICERS (NON-TRUSTEES)|6| |GOVERNING DOCUMENT|6| |CHARITABLE OBJECTIVES|6| |BANKERS|6| |**INTRODUCTION**|**7**| |**STRUCTURE, GOVERNANCE, AND MANAGEMENT**|**8**| |THE PAROCHIAL CHURCH COUNCIL (THE TRUSTEES)|9| |RISK MANAGEMENT|9| |PUBLIC BENEFIT|9| |TRUSTEES’ RESPONSIBILITIES|10| |**ACTIVITIES, MISSION, AND OBJECTIVES**|**11**| |WORSHIP AND PRAYER|11| |MISSION AND EVANGELISM|13| |PASTORAL CARE|15| |WORK WITHIN THE CHURCH OF ENGLAND|16| |ECUMENICAL RELATIONS|16| |VOLUNTEERS AND LAY WORKERS|16| |BUILDINGS WORK|17| |**FINANCIAL REPORT**|**18**| |INDEPENDENT EXAMINER’S REPORT|18| |OVERVIEW|20| |INCOME|20| |INVESTMENTS|20| |EXPENDITURE|20| |RESERVES|21| |STATEMENT OF GOING CONCERN|21| |RECEIPTS AND PAYMENTS ACCOUNT|22| |FUND MOVEMENT BY TYPE|23| |STATEMENT OF ASSETS AND LIABILITIES|24| |ANALYSIS OF RECEIPTS AND PAYMENTS|24| |**DECLARATIONS**|**28**| |P a g e| 4|| St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 ## ADMINISTRATIVE INFORMATION CONTACT INFORMATION **Address** St Luke the Evangelist Church Burton Stone Lane YORK YO30 6DG **Phone No.** 07584 551915 **Email** treasurer@stlukesyork.org **Website** https://www.stlukesyork.org ## CHARITY TRUSTEES The charity’s Trustees are the ex officio, elected, and co-opted members of the Parochial Church Council. Trustees are elected annually at the Annual Parish Meeting (Wardens) and the Annual Parochial Church Meeting (PCC Members). PCC members who have served from 1[st] January 2023 until the date this report was approved were: _**Ex Officio** Incumbent (Chair) Licensed Lay Minister_ Lynn Anne Comer _Wardens_ Colette Anne Longbottom _Acting Chair from February 2021_ David Titterington-Cook _Deanery Synod_ Sally Christine Maybridge _Representatives_ Christina Jane Pownall Edwin Leonard Schofield _**Elected Members**_ Stephen Michael Adams Alfreda Alderson Mark Justin Comer Elizabeth Anne Davies Stewart Andrew Graham _to June 2023_ Rebecca Amy Dunn _from October 2023_ Jennifer Gwynne Harriet Rachel Leigh _to April 2023_ P a g e | 5 St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 Anne Kathryn Lockitt _to April 2023_ Naomi Ruth Clare Orrell _from April 2023_ Phoebe Power _to September 2023_ David James Pownall _from April 2023_ Elizabeth Marjorie Sharp Gillian Mary Tyler Elizabeth Anne Village ## _**Co-opted Members**_ _Deacon_ Margaret Elizabeth Carrington ## OTHER CHARITY OFFICERS (NON-TRUSTEES) ## GOVERNING DOCUMENT The charity’s principal governing document is the Parochial Church Council Powers Measure (1956) as amended _and_ Church Representation Rules that came into force on 02 January 1956 and were revised in 2020. ## CHARITABLE OBJECTIVES The charity’s stated objective is promoting in the Ecclesiastical Parish the whole mission of the Church. ## BANKERS The charity’s funds are invested in four banks and investment groups as follows. The Cooperative Bank Flagstone Investment Management CCLA Investment Management PO Box 250 1[st] Floor, Clareville House Senator House Delf House 26-27 Oxendon Street 85 Queen Victoria Street Skelmersdale London London WN8 6WT SW1Y 4EL EC4V 4ET Methodist Chapel Aid 1 Telford Terrace Albermarle Road York YO24 1DQ ## P a g e | 6 > St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 ## INTRODUCTION The Parochial Church Council presents their report and accounts for the year ended 31[st] December 2023. The financial statements comply with the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019). The report covers the year 2023 between 01 January 2023 and 31 December 2023. However, the election of the PCC, who are the charity’s trustees, took place at the church’s Annual Parish and Annual Parochial Church Meetings (APCM) on 30[th] April 2023. The church’s financial year covers the calendar year of 2023 as required for all Anglican churches in the Diocese of York. The accounts for 2023 are the latest full set of accounts for the period of this Trustees Report. St Luke’s continued to demonstrate that it is indeed a praying, caring, sharing church willing to live out its vision in the community it serves. Work on the Community Hub project continued, although at a slower pace due to the financial restraints. Luke’s Larder continued to grow and is a much-needed service in the community The PCC is committed to exploring new ways to serve the church’s parish and congregation. P a g e | 7 > St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 STRUCTURE, GOVERNANCE, AND MANAGEMENT St Luke’s is an Ecclesiastical Parish Church in the Church of England, part of the Diocese of York. It is situated about a mile north of York Minster, standing on the corner of Burton Stone Lane and Shipton Street. The Parish extends eastwards from A19 Clifton with Burton Stone Lane as its spine. It is bounded by the York-to-Scarborough railway line to the east, and Kingsway North and Burton Green to the west and north. P a g e | 8 > St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 ## THE PAROCHIAL CHURCH COUNCIL (THE TRUSTEES) The Parochial Church Council (PCC) is a body corporate under the _Parochial Church Councils (Powers) Measure 1956_ and the _Church Representation Rules_ (revised in 2020). It is a charity registered with the Charities Commission (Registration Number 1185606). _Inter alia_ , the PCC is responsible for making decisions on all matters of general concern and importance to the Parish, including deciding how the funds of the PCC are to be spent. The method of appointment and election of PCC members, including _ex officio_ members, is set out in the _Church Representation Rules_ . The membership of the PCC at St. Luke’s is set out above on pages 4 and 5. Elections for Churchwardens, PCC Members, and Deanery Synod Representatives takes place annually. In 2023, these elections took place on 30[th] April 2023. Elected members of the PCC serve a one- or three-year term and may stand for re-election at the end of their term. Deanery Synod representatives are elected for the duration of the Synod’s triennium. Approximately one third of the elected membership of the PCC becomes vacant every year. Any person on the Electoral Roll of the Parish for more than six months preceding an election may stand to be a member of the PCC. The PCC met four times during the year, with extra business conducted at six additional short meetings and four online meetings via email. Given the wide responsibility of the mission and ministry, and to encourage the growth of the church, several groups exist from time to time to be responsible for a particular aspect of Parish life. The buildings project group continued in 2023 to look at specific plans for the church and church hall buildings. All groups report to the PCC. ## RISK MANAGEMENT The PCC is resolved to take appropriate steps to manage and mitigate risk through robust governance. These steps include regular monitoring of risk and identifying means to mitigate risks. This includes data protection compliance, financial monitoring including a reserves policy, safeguarding policies, and health and safety policy and risk assessments. Appropriate financial systems and procedures have been established to manage and identify financial risks. Budgetary and accounting risks are minimised by continual scrutiny of the accounts by the PCC at its regular meetings, and financial summaries are routinely circulated to the PCC between meetings. ## PUBLIC BENEFIT The Trustees confirm that they have complied with the duty of Section 4 of the Charities Act 2006 to have due regard to the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives, and in planning activities and setting policies and priorities for the year ahead. ## P a g e | 9 > St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 ## TRUSTEES’ RESPONSIBILITIES The Trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustees are required to: - select suitable accounting policies and then apply them consistently. - observe the methods and principles in the charity’s SORP. - make judgements and estimates that are reasonable and prudent. - state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. On behalf of the PCC Gillian Tyler, PCC Secretary P a g e | 10 St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 ## ACTIVITIES, MISSION, AND OBJECTIVES St Luke’s PCC works together, in promoting the Ecclesiastical Parish, and the whole mission of the Church of England – pastoral, evangelistic, social, and ecumenical. In addition to its stated charitable objective of promoting the Ecclesiastical Parish, the PCC has resolved that - **We believe in one God: Father, Son, and Holy Spirit;** - **We are a Christian family of people who worship and serve God; and,** - **We are a praying community, committed to caring for one another and those in our community, and sharing God’s love with everyone.** The Rev Jackie Doyle-Brett resigned her role and left on 7[th] February 2021, leaving a vacancy which remains unfilled. The activities, mission and objectives are continued by the PCC with the Churchwardens taking responsibility, supported by retired clergy from the Diocese. The PCC is also specifically responsible for maintaining St Luke’s Church Hall in Shipton Street, York, which is located adjacent to the church building. ## WORSHIP AND PRAYER The PCC is committed to enabling as many people as possible to become part of the worshipping community of the church, as well as working to care for the residents of the whole Ecclesiastical Parish. The PCC maintains an overview of the governance of the parish, as well as its worship and missional activities, and appoints individuals and creates groups to help facilitate its mission. ## _Services_ St Luke’s holds regular services of divine worship and occasional offices. These are offered during the week and throughout the year, which the community finds socially beneficial and spiritually uplifting. As an inclusive church, the PCC ensures that all services are provided in meaningful ways; the sacraments are rooted in Scripture that declares all God’s children are loved. Together, the church community explores what this means for St Luke’s and the wider Church. Before the vacancy the church’s worship included: - **Sunday services** , in accordance with the Canons of the Church of England, with additional time for reflection during the service and a time for refreshments and socialisation afterwards; - **Morning prayer** , on some week-day mornings; - **Mid-week Eucharist** , on some Wednesday evenings; - **Forget-Me-Not** , a simple service for those living with dementia and their carers, with a chance for refreshments and socialisation afterwards; - **4everyone** , a monthly short, fun service for families with young children. - **outsideIN** , a monthly Eucharist or service of prayer held on the first Saturday of every month, serving people who identify as LGBTQ+, their friends, and all who are committed to inclusion. While in vacancy some services have been suspended due to the lack of staff to cover these services. P a g e | 11 St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 Both ordained and lay members of the congregation also provided spiritual direction, prayer, study groups, and other forms of worship on regular occasions. ## _Occasional Offices_ In addition to regular and routine services, St Luke’s enables the Parish and others to celebrate and give thanks to God at the milestones of a person’s journey through life. This is conducted through baptism, in which we give thanks to God for the gift of a new child and commit them to the church community; the public declarations of love and the exchanging of the vows of marriage; and enabling at funerals the expression of families’ grief in the loss of their loved ones, and the sure hope of the resurrection of the dead and the commendation of the dead into the hands of God. During 2023 St Luke’s was able to celebrate 7 baptisms, 1 service of thanksgiving for a child, 0 weddings, and conduct 4 funeral services. ## P a g e | 12 St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 ## MISSION AND EVANGELISM St Luke’s is committed to the mission of the Church of England as expressed in the Five Marks of Mission: - **Tell** – to proclaim the Good News of the Kingdom; - **Teach** – to teach, baptise and nurture new believers; - **Tend** – to respond to human need by loving service; - **Transform** – to transform unjust structures of society, to challenge violence of every kind, and pursue peace and reconciliation; and, - **Treasure** – to strive to safeguard the integrity of creation and sustain and renew the life of the earth. St Luke’s main aim in mission and evangelism is to enable everyone to live out their faith as part of our worshipping community through worship and prayer, the provision of pastoral care, outreach work, and promoting inclusion, affirmation and celebration.. ## _Children and Youth Work_ St. Luke’s children’s groups include Explorers, for children aged 3 to 11, which meets regularly on a Friday evening from 5 to 6pm with about 10 children attending each week. Pathfinders, for children aged 10 to 18, meets once every half term for an activity followed by supper and a time of worship. Pathfinder Weekend Away took place in June 2023 at The Emmaus Centre near Scarborough. On a Sunday morning, during the 10am communion service, children go into the children’s chapel during the sermon and intercessions for their own teaching and activities. There were special family services on a morning throughout the year including Mothering Sunday, Easter, Harvest and the Crib service which the children helped at in various ways. St. Luke’s activity week restarted in 2023 when we ran ‘Joust a Minute’ for four mornings in August. The theme this year was knights, castles and kings. Around 28 children joined us for 3 hours of fun each morning including listening to Bible stories, doing craft activities, playing games and singing. St Luke’s Toddler group restarted at the start of 2023 and runs every Monday morning. ## _Green and Environmental Work_ In keeping with the Church of England’s commitment to treasure and safeguard God’s creation, the PCC operates and participates in green and environmental initiatives to sustain and renew the life of the earth. The Church of England’s National Environmental Working Group (EWG), in line with UK Government policy, is working towards the target of net zero carbon emissions by 2030, and those parts of the Church that can move faster are strongly encouraged to do so. A major piece of work this year has been to commit to working towards net zero carbon, following the Church of England Routemap to Net Zero Carbon by 2030. After an explanatory presentation to explain our responsibilities and where we stand as a church, the PCC agreed to commit to following the Routemap and doing the best we can to reduce our energy use. We are required to record our gas and electricity usage using the CofE Energy Footprint Tool which allows us to monitor progress annually. Our initial score shows we use energy efficiently despite our inefficient ## P a g e | 13 > St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 buildings. Completion of the Hall project will make a big difference. Now that we have a baseline, we can check our progress in reducing our energy use. Over the last year gas usage has reduced by 20% and electricity by 6%. However, we have held fewer services during vacancy. Even so, we are on the way to a greener future. In terms of Eco-Church we have reached Gold in two categories – Worship and Teaching, and Land. A new Hall would probably get us to Gold in the Buildings category. In the meantime, undertaking a personal Lifestyle Audit using a simple tool is one of the easier things a Gold church commits to. St Luke's, York is now registered on Creation Care, which is the online portal for congregation members to undertake the lifestyle and energy use audits. We will be starting this. We enjoyed a visit to the Homestead in August to count butterflies and look for bugs and in December we held another Christmas Fair crafting evening. We hope to provide more cycle racks at church and plant more trees in Knapton Wood when the next dates are released. We continue to build links with other eco churches in York and keep in touch with York Environment Forum. ## _Communications_ Communicating St Luke’s faith, worship, aims, and activities is a year-round activity, and the church is grateful to those who keep it going. Individuals work hard to produce posters, flyers, leaflets, and more – as well as compiling, designing, arranging, printing, and distributing our widely-admired Grapevine magazine and monthly Grapevine Lite. In addition they maintain the website and St. Luke’s Facebook page and the St. Luke’s Facebook Community Group as well as having an email distribution list (following GDPR) to communicate with members of the congregation. ## _Community Engagement_ Community outreach at St Luke’s has been predominately around Luke’s Larder. From Feb 2023 to Feb 2024, we have served 3367 customers and the number of people for whom food was collected came to 6,135. We are incredibly grateful for the support from our local councillors and for the Ward Funding of £2,000 towards paying our annual Fareshare subscription. In addition to the food, we collect from Tesco, Sainsburys, Aldi, Farmfoods and KFC the Fareshare deliveries provide fresh, chilled, and frozen food for us to distribute. We are also very thankful to those who donate each month to the Larder via church funds and via the crate at the back of church to support us. Our customers are a mixture of working families, households where there is disability, grandparents feeding grandchildren more than twice a week, lone householders, pensioners, young people who have emerged from the care system into independent living, ex-service personnel, refugees, and others whose income means they struggle to make ends meet. Up to 25% of those fed are under the age of 16 and since September we have seen an increase in refugees accessing the Larder. The Larder meets more than the need for food and with the connections we have been able to form in the Parish and wider Ward enables us to facilitate a variety of the needs in our community. Our links with the Community Co-ordinator Anna Harrison and our PCSO’s have been invaluable. We continue to collaborate with the Travellers Trust and are very grateful for the continued weekly support of provisions we receive from the Clifton Methodist Church. ‘Joyful Connections’ café meets regularly every Friday morning providing a warm space and friendship for the people who attend and Tuesday Club runs every Tuesday afternoon with a chance for a game of bingo and tea and chat. ## P a g e | 14 > St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 The church trusts and prays that it will continue to be able to meet the needs of the community. ## _Spiritual Enrichment and Nurture_ St Luke’s recognises it is the responsibility of everyone to recognise and encourage all that God is about amongst us. Time should be set aside to pray regularly. Prayer support by the prayer team continues, with individual requests coordinated and shared in confidence with the team. Other activities this year include prayer walks around the parish, joining other churches to pray for all churches, schools and community projects. St Luke’s commitment to spiritual nurture and enrichment extends to all church groups, activities, events, and conversations. ## _Welcome and Inclusion_ St Luke’s is committed to the radical inclusion of all God’s children in its worship and activities. St Luke’s is registered with the Inclusive Church network. The welcome team continue to be a key part of the warm and inclusive welcome that people receive at St Luke’s. People are welcomed when they come into the building and this is followed up by offering to accompany them to the hall after the service and ensure they have an opportunity to chat to others. We have created a carpeted area for families with young children including age-appropriate toy bags, some based on Bible stories so that they and their parents/carers can be included in the services. A calm low stimulus space is available for those who need it. Signing of songs at some services has enabled those with additional needs to be included and celebrated. St Luke’s outsideIN services provide a new worshipping community for LGBT+ people, their families and friends and anyone who wants to belong to an inclusive and loving community. This group continues to grow. The church remains committed to sponsoring York Pride, alongside other Church of England churches, and those of different denominations (ecumenical churches) in York. The PCC express their gratitude to the Welcome and Inclusion Team for their hard work. ## PASTORAL CARE St Luke’s provides pastoral care across the Ecclesiastical Parish in various ways. Everyone who regularly worships at St Luke’s is well known to the PCC and Churchwardens, and their pastoral needs can be identified, and support offered. We have a Deacon and Authorised Lay Minister with specific responsibility for pastoral care and worship, and they provide a listening ear and outreach to the community, as well as the provision of prayer and the sacraments. P a g e | 15 > St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 ## WORK WITHIN THE CHURCH OF ENGLAND The three Deanery Synod Representative members of the PCC sit on the Deanery Synod for York Deanery. The Deanery Synod considers growth, mission, evangelism, and other matters which concern churches in the city centre and local area. This provides the PCC with an important link between St Luke’s and the wider work of local churches. The Deanery Synod met three times during the year. The four goals of the deanery plan “Living Christ’s Story” – becoming more Christlike, gaining younger and more diverse church members, reaching out to those who don’t know Jesus, and transforming our structures and finances were the main focus for discussion. The Dioceses are also looking at environmental issues. ## ECUMENICAL RELATIONS St Luke’s works with churches of other Christian denominations for certain projects throughout the year. Under the banner of Christians at Pride we join with other Church of England churches and York Central Methodists in support of York Pride. The PCC remains committed to working alongside other Christians, and other religious groups, to promote inclusion and affirmation. ## VOLUNTEERS AND LAY WORKERS The PCC is grateful that it has been supported by numerous volunteers over the year, who together make the church a praying, caring, and sharing presence in the Ecclesiastical Parish and beyond. The PCC recognises that without the work of the church’s volunteers, it could not operate such a welcoming and inclusive church. ## _**Authorised Lay Ministers**_ We have two Authorised Lay Ministers. These individuals are licensed and permitted to visit parishioners, administer the reserved sacrament to the sick and housebound, undertake hospital and bereavement visits, assist the celebrant at services in sheltered accommodation and care homes in the parish, administer the chalice at Holy Communion, and be part of the prayer and ministry team. ## _**Sidespeople**_ Sidespeople are an office established under Canon E2 (Of sidesmen or assistants to the churchwardens), who are appointed by the parochial church council to “promote the cause of true religion in the Parish and to assist the churchwardens in the discharge of their duties in maintaining order and decency in the church and churchyard, especially during the time of divine service”. At St Luke’s, specific duties include welcoming people when they come into church, and enabling services to take place in good order. ## _**Other Volunteers**_ St Luke’s does not employ any staff, and so all the church’s activities are carried out on a voluntary basis. This includes children and youth workers, the PCC Secretary and Treasurer, a church hall secretary, pastoral support, prayer loop volunteers, eucharistic assistants, and all members of the groups mentioned in this report which contribute to and facilitate the life and work of the church. ## P a g e | 16 St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 ## BUILDINGS WORK Checks on the condition of the high-level windows were carried out by a recommended glazier and identified repairs were completed at a cost in the region of £4500. Some repointing was completed on the church and guttering and downpipes cleared. ## **St Luke’s Community Hub Project** Having explored several potential options which have come to nothing, the priority recently has been to test out what we could achieve with the money we have available. A plan is emerging which would enable us to create all of the facilities that the original design envisaged, but at reduced cost. We hope to be able to achieve this by extending the hall using the same construction as the existing building, and then bringing the extended building up to a good standard using a combination of renewal and refurbishment depending on what is required. ## P a g e | 17 > St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 ## FINANCIAL REPORT INDEPENDENT EXAMINER’S REPORT **Report to the trustees/members of** THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST LUKE THE EVANGELIST YORK **On the accounts for the year ended** 31 December 2022 **Charity number** 1185606 **Set out on pages** 20 – 28 **Responsibilities and basis of report** I report my examination of the accounts of the above charity ("the Trust") for the year ended 31/12/2023. The charity’s Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent Examiner’s Statement** I am qualified to undertake the examination by being a qualified member of The Chartered Institute of Management Accountants and The Association of International Accountants. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
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St Luke’s, York – Trustees’ Annual Report 2023
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Charity Registration Number: 1185606 Namo.. st￿￿e Logu Rfrltvant professlonal ACMA CfJMAAAL4 Address.. 17 Derek Vivian Close Y042 2PL St Luke's, York-Trustees' Annual Repori 2023 Charity Registraiion Number-. 1185606 ## OVERVIEW At the close of 2023, the church finances are in a fairly healthy position. Energy prices have remained high, although our usage has reduced, which has helped mitigate this. While the combined cost of gas and electricity for 2023 was £8,249, if we had used what we used in 2022 that figure would have been more like £11,000! We should celebrate this and recognise the benefits to the planet as well as to the church finances. ## INCOME Planned Giving (via bank payments, weekly envelopes and the Parish Giving Scheme) has seen a modest increase over 2023, although this is below inflation. This increase has come from a few new regular givers and a couple of givers increasing their donations, although we have lost one or two donors this year as well. St Luke’s Tide Gift Day saw donations of £7,425 which this year was allocated to the General Fund. We received a grant of £15,000 from the Feoffees of St Michael's Spurriergate for the Community Hub Project. We were also awarded Ward Committee grants for Activity Week (£575) and Joyful Connections (£400). We did not receive any legacies this year. Regular giving for Luke’s Larder is now £225 per month, most of which is eligible for Gift Aid. This is in addition to the £1,010 cash given in 2023 at the Wednesday sessions. The Gift Aid claim resulted in an extra £918·75. The Gift Aid claim on 2023 donations (including the Parish Giving Scheme and the Gift Aid Small Donations Scheme) amounted to a payment from HMRC of £17,751·72. Gift Aid is now being claimed three times per year (in April, August & December). This year saw further post-Covid recovery of hall lettings with takings of £3,397, which is an increase of £1,532 compared to 2022. Several events over the year, including the Christmas Fayre and the Quiz Night, generated just under £1,500 for church funds. ## EXPENDITURE As always, the largest item of expenditure is the Freewill Offering which this year was £55,560, which was a slight reduction on the previous year. Following discussions in the PCC and with guidance from the Diocese, the offering for 2024 will be increased to £59,160. Following a mid-year discussion, at which point the finances were looking healthier than anticipated, St Luke’s convention of charitable giving was resumed. For 2023, the PCC deemed it appropriate to give 5% of the unrestricted finances from 2022, which resulted in £4,660 being shared between six chosen charities. It is the PCC’s intent to give 10% in 2024. Other significant outlays were to repair the Hall roof (£1,600) and maintenance needed on the boiler and electrical systems (£1,102). Gas and electricity costs for the Church and Hall amounted to £8,249 for the year, which is an increase of £1,814 over the previous year’s bills. ## P a g e | 20 St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 RESERVES ## **RESERVES POLICY** The Diocesan benchmark for Reserves is four times the monthly unrestricted expenditure which would mean a level of around £31,900. Reserves are made up of the money remaining at the end of the financial year, which is set aside so that if all our income dried up immediately, we could meet our financial obligations for four months – essentially a rainy-day fund. We currently have Reserves of £29,727, meaning we have almost met this benchmark for the first time in several years. ## STATEMENT OF GOING CONCERN The accounts were prepared on a going concern basis. The Trustees have concluded that the charity is a going concern. The church can meet its operating costs and holds a suitable amount in total reserves. Whilst its benchmark for reserves is against the general reserves, the legacy reserves can be utilised to meet operational needs. The church intends to use the legacy reserve for building works on the church and church hall. The church had experienced a decline in giving during the coronavirus pandemic, and a loss of income from the church hall lettings. The church is promoting the use of electronic giving to supplement lost loose plate collection income and other donations. The church can apply to the Diocese of York for financial support if necessary. Sally Maybridge, Treasurer Sally’s signature to be inserted here P a g e | 21 > St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 ## RECEIPTS AND PAYMENTS ACCOUNT ||**Unrestricted Designated**
**Restricted Endowment**
**Total**
**Prior year**
**funds**
**funds**
**funds**
**funds**
**funds**
**total funds**| |---|---| |**Receipts**
Voluntary Income
Planned Giving
Collection at services
Donations
Gift Day
Grants
All other giving/voluntary income
Gift Aid recovered
Activities for Generating Funds
Investment income
Church Activities
Other incoming resources
**Total receipts**
**Payments**
Church activities
Free Will Offering
Clergy and Staffing
Church running expenses
Hall running costs
Church Major Repairs
Hall Major Repairs
Mission giving & donations
Cost of generating funds
Costs of generating voluntary income
Fundraising Trading costs
Investment management costs
New Building Work
**Total payments**
**Excess of receipts over payments before**
**transfer**
**Transfers**
Gross transfers between funds - in
Gross transfers between funds - out
**Excess of receipts over payments before**
**other gains / losses**
**Net movement in funds**
**All assets at 01 January 2023**
**All assets at 31 December 2023**
**Represented by**
**Unrestricted**
General fund
**Designated**
Building Fund (Chairs)
Legacy Fund
Mission
Youth Fund
**Restricted**
Building Fund (Chairs)|61,801
—
2,755
—
64,556
60,086
1,302
—
20
—
1,322
2,088
1,045
—
1,437
—
2,482
30,571
7,425
—
—
—
7,425
5,840
—
—
15,975
—
15,975
4,150
1,215
—
—
—
1,215
20,679
14,108
—
(33)
—
14,074
26,858
4,909
—
50
—
4,959
5,011
473
1,199
2,182
—
3,855
3,992
434
100
1,361
—
1,895
1,693
—
—
—
—
—
—| ||**92,716**
**1,299**
**23,746**
**—**
**117,762**
**160,972**
—
—
4,238
—
4,238
—
55,560
—
—
—
55,560
61,560
975
—
—
—
975
1,757
15,056
8
4,606
—
19,671
15,945
3,885
—
—
—
3,885
3,114
4,162
—
3,055
—
7,218
103,171
2,329
—
—
—
2,329
—
4,660
—
—
—
4,660
—
1
—
—
—
1
5
—
—
—
—
—
24
285
—
—
—
285
1,019
—
—
—
—
—
469
—
2,806
826
—
3,632
—| ||**86,916**
**2,815**
**12,726**
**—**
**102,458**
**187,069**| ||**5,799**
**(1,515)**
**11,020**
**—**
**15,303**
**(26,096)**
—
—
766
—
766
7,091
—
(766)
—
—
(766)
(7,091)| ||**5,799**
**(2,281)**
**11,786**
**—**
**15,303**
**(26,096)**| ||**5,799**
**(2,281)**
**11,786**
**—**
**15,303**
**(26,096)**| ||**23,927**
**240,948**
**118,049**
**—**
**382,925**
**409,021**| ||**29,727**
**238,666**
**129,835**
**—**
**398,229**
**382,925**
29,727
—
—
—
29,727
23,927
—
—
—
—
—
—
—
238,399
—
—
238,399
240,648
—
166
—
—
166
300
—
100
—
—
100
—
—
—
5,966
—
5,966
5,833| ## P a g e | 22 St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 |CAC Travel|—|—|—|—|—|—| |---|---|---|---|---|---|---| |Community Fund|—|—|680|—|680|280| |Community Hub|—|—|120,119|—|120,119|106,913| |Flower Fund|—|—|(14)|—|(14)|47| |Green Group Fund|—|—|188|—|188|218| |Luke's Larder|—|—|2,074|—|2,074|1,686| |Magazine Fund|—|—|—|—|—|2,460| |Mission|—|—|—|—|—|(24)| |Mums & Toddlers|—|—|—|—|—|—| |Music Fund|—|—|436|—|436|479| |PRIDE|—|—|—|—|—|—| |Sunnydene|—|—|—|—|—|—| |Youth Fund|—|—|383|—|383|154| ## FUND MOVEMENT BY TYPE ||**Opening Incoming Outgoing Transfers Gains/losses Journals Closing**| |---|---| |**General - General fund**
Unrestricted
**Sub-total for General**
**COMMHUB - Community Hub**
Restricted
**Sub-total for COMMHUB**
**Legacy - Legacy Fund**
Designated
**Sub-total for Legacy**
**BUILDING - Building Fund (Chair**
Restricted
**Sub-total for BUILDING**
**COMMUNITY - Community Fund**
Restricted
**Sub-total for COMMUNITY**
**Mission - Mission**
Designated
Restricted
**Sub-total for Mission**
**Lukeslard - Luke's Larder**
Restricted
**Sub-total for Lukeslard**
**PRIDE - PRIDE**
Restricted
**Sub-total for PRIDE**
**FLOWER - Flower Fund**
Restricted
**Sub-total for FLOWER**
**Green - Green Group Fund**
Restricted
**Sub-total for Green**
**MAGS - Magazine Fund**
Restricted
**Sub-total for MAGS**
**MUSIC - Music Fund**
Restricted
**Sub-total for MUSIC**
**YOUTH - Youth Fund**|23,927
92,716
86,916
—
—
—
29,727| ||**23,927**
**92,716**
**86,916**
**—**
**—**
**—**
**29,727**
106,913
16,445
3,881
641
—
—
120,119| ||**106,913**
**16,445**
**3,881**
**641**
**—**
**—**
**120,119**
240,648
1,199
2,806
(641)
—
—
238,399| ||**240,648**
**1,199**
**2,806**
**(641)**
**—**
**—**
**238,399**
5,833
133
—
—
—
—
5,966| ||**5,833**
**133**
**—**
**—**
**—**
**—**
**5,966**
280
400
—
—
—
—
680| ||**280**
**400**
**—**
**—**
**—**
**—**
**680**
300
—
8
(124)
—
—
166
(24)
—
—
24
—
—
—| ||**275**
**—**
**8**
**(100)**
**—**
**—**
**166**
1,686
4,626
4,238
—
—
—
2,074| ||**1,686**
**4,626**
**4,238**
**—**
**—**
**—**
**2,074**
—
—
100
100
—
—
—| ||**—**
**—**
**100**
**100**
**—**
**—**
**—**
47
—
61
—
—
—
(14)| ||**47**
**—**
**61**
**—**
**—**
**—**
**(14)**
218
(30)
—
—
—
—
188| ||**218**
**(30)**
**—**
**—**
**—**
**—**
**188**
2,460
—
2,460
—
—
—
—| ||**2,460**
**—**
**2,460**
**—**
**—**
**—**
**—**
479
53
96
—
—
—
436| ||**479**
**53**
**96**
**—**
**—**
**—**
**436**| ## P a g e | 23 St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 |Designated
Restricted
**Sub-total for YOUTH**
**SUNNY - Sunnydene**
Restricted
**Sub-total for SUNNY**
**Grand total**|—
100
—
—
—
—
100
154
2,116
1,888
—
—
—
383| |---|---| ||**154**
**2,216**
**1,888**
**—**
**—**
**—**
**483**
—
—
—
—
—
—
—| ||**—**
**—**
**—**
**—**
**—**
**—**
**—**| ||**382,925**
**117,762**
**102,458**
**—**
**—**
**—**
**398,229**| |STATEMENT OF ASSETS AND LIABILITIES|STATEMENT OF ASSETS AND LIABILITIES| |---|---| ||**General Designated**
**Restricted Endowment**
**This year**
**Last year**| |**Current assets - Cash at bank and in hand**
Bank current account -
Bank current account -
**Totals**
**Current assets - Debtors**
Accounts Receivable -
**Totals**
**Current assets - Investments**
CCLA (CBF) deposit account -
Flagstone Investment Management -
Methodist Chapel Aid Ltd -
**Totals**
**Liabilities - Agency accounts**
Agency collections -
**Totals**
**Liabilities - Creditors: Amounts falling due in**
**one year**
Loans received -
Accounts Payable -
**Totals**
**Grand total**|21,850
(2,539)
38,977
—
58,287
24,676
—
—
—
—
—
(928)| ||**21,850**
**(2,539)**
**38,977**
**—**
**58,287**
**23,747**
166
—
—
—
166
18,287| ||**166**
**—**
**—**
**—**
**166**
**18,287**
10,570
69,480
5,966
—
86,017
86,338
—
171,726
—
—
171,726
171,726
—
—
85,000
—
85,000
85,000| ||**10,570**
**241,206**
**90,966**
**—**
**342,743**
**343,064**
—
—
(115)
—
(115)
(366)| ||**—**
**—**
**(115)**
**—**
**(115)**
**(366)**
—
—
—
—
—
100
2,860
—
223
—
3,083
2,440| ||**2,860**
**—**
**223**
**—**
**3,083**
**2,540**| ||**29,727**
**238,666**
**129,835**
**—**
**398,229**
**382,925**| ## ANALYSIS OF RECEIPTS AND PAYMENTS ||||||**Total**|| |---|---|---|---|---|---|---| ||**Unrestricted**|**Designated**|**Restricted**|**Endowment**|**This year**|**Last year**| |**INCOME AND ENDOWMENTS**||||||| |**Voluntary Income - Planned Giving**||||||| |Gift Aid - Bank|47,391|—|—|—|47,391|47,974| |Gift Aid - Parish Giving Scheme|9,395|—|—|—|9,395|9,027| |Gift Aid - Envelopes|865|—|—|—|865|835| |Other Planned / Not Gift Aid - Bank|4,150|—|—|—|4,150|2,250| |Luke's Larder - Bank Transfer|—|—|2,755|—|2,755|—| |Total|61,801|—|2,755|—|64,556|60,086| |**Voluntary Income - Collection at services**||||||| |Loose plate collections|1,302|—|20|—|1,322|2,088| |Total|1,302|—|20|—|1,322|2,088| ## P a g e | 24 St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 |**Voluntary Income - Donations**||||||| |---|---|---|---|---|---|---| |Donations Appeals etc. - Gift Aid|687|—|346|—|1,033|29,303| |Donations, Appeals etc. - Other|357|—|16|—|373|982| |Donations SumUp|—|—|—|—|—|285| |Luke's Larder - Loose Plate|—|—|1,075|—|1,075|—| |Total|1,045|—|1,437|—|2,482|30,571| |**Voluntary Income - Gift Day**||||||| |Regular Gift Days - Gift Aid|6,425|—|—|—|6,425|3,760| |Regular Gift Days - Other|1,000|—|—|—|1,000|2,080| |Total|7,425|—|—|—|7,425|5,840| |**Voluntary Income - Grants**||||||| |Recurring grants|—|—|—|—|—|1,650| |Non-recurring one-off grants|—|—|15,975|—|15,975|2,500| |Total|—|—|15,975|—|15,975|4,150| |**Voluntary Income - All other giving/voluntary income**||||||| |Giving through church boxes|135|—|—|—|135|—| |Refreshments|1,080|—|—|—|1,080|881| |Legacies|—|—|—|—|—|19,798| |Total|1,215|—|—|—|1,215|20,679| |**Voluntary Income - Gift Aid recovered**||||||| |Tax recoverable on Gift Aid|11,759|—|(33)|—|11,725|24,604| |Tax Recovered - Parish Giving|2,348|—|—|—|2,348|2,254| |Scheme||||||| |Total|14,108|—|(33)|—|14,074|26,858| |**Activities for Generating Funds**||||||| |Other funds generated|12|—|—|—|12|—| |Coffee Mornings, Concerts & other|1,430|—|50|—|1,480|3,064| |events||||||| |Bookstall sales - fund raising|—|—|—|—|—|7| |Church hall lettings - fund raising|3,397|—|—|—|3,397|1,865| |Magazine income - advertising|—|—|—|—|—|—| |Photocopy sales|70|—|—|—|70|75| |Total|4,909|—|50|—|4,959|5,011| |**Investment income**||||||| |Bank and building society interest|473|1,199|2,182|—|3,855|3,992| |Total|473|1,199|2,182|—|3,855|3,992| |**Church Activities**||||||| |Fees for weddings and funerals|434|—|—|—|434|1,315| |Bookstall sales to promote objectives|—|—|—|—|—|—| |Church hall lettings - objectives|—|—|—|—|—|—| |Parish magazine sales|—|—|—|—|—|—| |Children's Work|—|—|125|—|125|20| ## P a g e | 25 St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 |Pathfinder Weekend
Activity Week
Total
**Other incoming resources**
Insurance claims
Total|—
—
1,150
—
1,150
358
—
100
86
—
186
—| |---|---| ||434
100
1,361
—
1,895
1,693
—
—
—
—
—
—| ||—
—
—
—
—
—| |**INCOME TOTAL**|92,716
1,299
23,746
—
117,762
160,972| |**EXPENDITURE**||||||| |---|---|---|---|---|---|---| |**Church activities**||||||| |Luke's Larder|—|—|4,238|—|4,238|—| |Total|—|—|4,238|—|4,238|—| |**Church activities - Free Will Offering**||||||| |Free Will Offering|55,560|—|—|—|55,560|61,560| |Total|55,560|—|—|—|55,560|61,560| |**Church activities - Clergy and Staffing**||||||| |Assistant staff costs|—|—|—|—|—|—| |Salary of Organist|975|—|—|—|975|1,700| |Working expenses of incumbent|—|—|—|—|—|—| |Council tax|—|—|—|—|—|—| |Vicarage Costs|—|—|—|—|—|—| |Vicarage Water|—|—|—|—|—|—| |Vicar's telephone|—|—|—|—|—|—| |Visiting speakers|—|—|—|—|—|57| |Total|975|—|—|—|975|1,757| |**Church activities - Church running expenses**||||||| |Training|—|—|—|—|—|—| |Parish training and mission|—|8|100|—|108|2,658| |Children's Work|—|—|382|—|382|99| |Activity Week|—|—|606|—|606|—| |Pathfinder Weekend|—|—|898|—|898|582| |Church running - insurance|2,391|—|—|—|2,391|2,226| |Church office - telephone/broadband|100|—|—|—|100|268| |Photocopier Service|509|—|—|—|509|477| |Photocopier Lease|1,060|—|—|—|1,060|1,060| |Organ / piano tuning|265|—|—|—|265|265| |Church running - maintenance|1,964|—|—|—|1,964|945| |Cleaning|34|—|—|—|34|—| |Upkeep of services|924|—|157|—|1,082|655| |Upkeep of churchyard|—|—|—|—|—|78| |Administration|244|—|—|—|244|602| |Refreshments|423|—|—|—|423|350| |Church running - electric|1,819|—|—|—|1,819|960| |Church running - gas|5,300|—|—|—|5,300|4,037| |Church running - water|—|—|—|—|—|—| ## P a g e | 26 St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 |Church running - heating and lighting|—|—|—|—|—|—| |---|---|---|---|---|---|---| |Magazine expenses|—|—|2,460|—|2,460|675| |Governance costs examination/audit|17|—|—|—|17|—| |fee||||||| |PCC Meeting Costs|—|—|—|—|—|—| |Total|15,056|8|4,606|—|19,671|15,945| |**Church activities - Hall running costs**||||||| |Hall running - electricity|—|—|—|—|—|—| |Hall running - gas|2,281|—|—|—|2,281|1,438| |Hall running - insurance|1,248|—|—|—|1,248|1,162| |Hall running - maintenance|66|—|—|—|66|233| |Hall running - water|290|—|—|—|290|150| |Hall running - heating and lighting|—|—|—|—|—|130| |Total|3,885|—|—|—|3,885|3,114| |**Church activities - Church Major Repairs**||||||| |Church major repairs - structure|4,162|—|—|—|4,162|—| |Church major repairs - installation|—|—|3,055|—|3,055|103,171| |Church interior and exterior|—|—|—|—|—|—| |decorating||||||| |Total|4,162|—|3,055|—|7,218|103,171| |**Church activities - Hall Major Repairs**||||||| |Hall + major repairs - structure|2,329|—|—|—|2,329|—| |Hall + major repairs - installation|—|—|—|—|—|—| |Hall + interior and exterior decorating|—|—|—|—|—|—| |Total|2,329|—|—|—|2,329|—| |**Church activities - Mission giving & donations**||||||| |Giving to Missionary Societies|930|—|—|—|930|—| |Giving - Relief and Development|930|—|—|—|930|—| |Agencies||||||| |Home Mission|2,100|—|—|—|2,100|—| |Secular Charities|700|—|—|—|700|—| |Total|4,660|—|—|—|4,660|—| |**Cost of generating funds**||||||| |Bank Charges and Fees|1|—|—|—|1|5| |Total|1|—|—|—|1|5| |**Cost of generating funds - Costs of generating voluntary**||**income**||||| |Fees paid to fund raisers|—|—|—|—|—|—| |Costs of applying for grants|—|—|—|—|—|—| |Costs of stewardship campaign|—|—|—|—|—|24| |Total|—|—|—|—|—|24| |**Cost of generating funds - Fundraising**|**Trading costs**|||||| |Costs of Coffee Mornings & other|285|—|—|—|285|506| |events||||||| |Sunnydene Payments|—|—|—|—|—|512| ## P a g e | 27 St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606 |Bookstall costs
—
—
—
—
—
—
Total
285
—
—
—
285
1,019
**Cost of generating funds - Investment management costs**
Investment management costs
—
—
—
—
—
469
Total
—
—
—
—
—
469
**New Building Work**
New building Church
—
—
—
—
—
—
New building Hall
—
2,806
826
—
3,632
—
Total
—
2,806
826
—
3,632
—|—
—
—
—
—
—| |---|---| ||—
—
—
—
—
469
—
—
—
—
—
—
—
2,806
826
—
3,632
—| ||—
2,806
826
—
3,632
—| |**EXPENDITURE TOTAL**|86,916
2,815
12,726
—
102,458
187,069| ||| |**GRAND TOTAL**|5,799
(1,515)
11,020
—
15,303
(26,096)| ## **Financial Report approved by the Trustees on 6[th] July 2024** **Signature:** **Full Name: Mrs Colette Longbottom Position: Acting PCC Chair Date: 06.07.24** The Trustees declare that they have approved the Trustees’ Report above. **Signature: Full Name: Mrs Colette Longbottom Position: Acting PCC Chair Date: 06.07.24** P a g e | 28 > St Luke’s, York – Trustees’ Annual Report 2023 Charity Registration Number: 1185606