## **Trustees’ Annual Report**
## for the period
## **1[st] January 2022** to **31[st] December 2022**
## Charity
## **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST LUKE THE EVANGELIST YORK**
Charity Registration Number
## **1185606**
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|**Contents**||
|---|---|
|**ADMINISTRATIVE INFORMATION**|**5**|
|CONTACT INFORMATION|5|
|CHARITY TRUSTEES|5|
|OTHER CHARITY OFFICERS (NON-TRUSTEES)|6|
|GOVERNING DOCUMENT|6|
|CHARITABLE OBJECTIVES|6|
|BANKERS|6|
|**INTRODUCTION**|**7**|
|**STRUCTURE, GOVERNANCE, AND MANAGEMENT**|**8**|
|THE PAROCHIAL CHURCH COUNCIL (THE TRUSTEES)|9|
|RISK MANAGEMENT|9|
|PUBLIC BENEFIT|10|
|TRUSTEES’ RESPONSIBILITIES|10|
|**ACTIVITIES, MISSION, AND OBJECTIVES**|**11**|
|WORSHIP AND PRAYER|11|
|MISSION AND EVANGELISM|13|
|PASTORAL CARE|15|
|WORK WITHIN THE CHURCH OF ENGLAND|16|
|ECUMENICAL RELATIONS|16|
|VOLUNTEERS AND LAY WORKERS|16|
|BUILDINGS WORK|17|
|**FINANCIAL REPORT**|**18**|
|INDEPENDENT EXAMINER’S REPORT|18|
|OVERVIEW|20|
|INCOME|20|
|INVESTMENTS|20|
|EXPENDITURE|21|
|RESERVES|21|
|STATEMENT OF GOING CONCERN|21|
|RECEIPTS AND PAYMENTS ACCOUNT|22|
|FUND MOVEMENT BY TYPE|23|
|STATEMENT OF ASSETS AND LIABILITIES|24|
|ANALYSIS OF RECEIPTS AND PAYMENTS|24|
|**DECLARATIONS**|**28**|
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St Luke’s, York – Trustees’ Annual Report 2022
Charity Registration Number: 1185606
## ADMINISTRATIVE INFORMATION
## CONTACT INFORMATION
**Address** St Luke the Evangelist Church Burton Stone Lane YORK YO30 6DG **Phone No.** 07584 551915 **Email** treasurer@stlukesyork.org **Website** https://www.stlukesyork.org
## CHARITY TRUSTEES
The charity’s Trustees are the ex officio, elected, and co-opted members of the Parochial Church Council. Trustees are elected annually at the Annual Parish Meeting (Wardens) and the Annual Parochial Church Meeting (PCC Members).
PCC members who have served from 1[st] January 2022 until the date this report was approved were:
_**Ex Officio** Incumbent (Chair) Readers_ Lynn Anne Comer _Wardens_ Colette Anne Longbottom _Acting Chair from April 2021_ David Titterington-Cook _Deanery Synod_ Sally Christine Maybridge _Representatives_ Christina Jane Pownall Edwin Leonard Schofield _from April 2022_
_**Elected Members**_ Stephen Michael Adams Alfreda Alderson Mark Justin Comer Elizabeth Anne Davies Stewart Andrew Graham Jennifer Gwynne Harriet Rachel Leigh Anne Kathryn Lockitt
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St Luke’s, York – Trustees’ Annual Report 2022
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Phoebe Power Elizabeth Marjorie Sharp Gillian Mary Tyler Elizabeth Anne Village
f _rom April 2022_
_**Co-opted Members**_
_Deacon_ Margaret Elizabeth Carrington
OTHER CHARITY OFFICERS (NON-TRUSTEES)
_Treasurer_ David Boyd
## GOVERNING DOCUMENT
The charity’s principal governing document is the Parochial Church Council Powers Measure (1956) as amended _and_ Church Representation Rules that came into force on 02 January 1956 and were revised in 2020.
## CHARITABLE OBJECTIVES
The charity’s stated objective is promoting in the Ecclesiastical Parish the whole mission of the Church.
## BANKERS
The charity’s funds are invested in four banks and investment groups as follows.
The Cooperative Bank Flagstone Investment Management CCLA Investment Management PO Box 250 1[st] Floor, Clareville House Senator House Delf House 26-27 Oxendon Street 85 Queen Victoria Street Skelmersdale London London WN8 6WT SW1Y 4EL EC4V 4ET
Methodist Chapel Aid 1 Telford Terrace Albermarle Road York YO24 1DQ
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> St Luke’s, York – Trustees’ Annual Report 2022
Charity Registration Number: 1185606
## INTRODUCTION
The Parochial Church Council presents their report and accounts for the year ended 31[st] December 2022. The financial statements comply with the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).
The report covers the year 2022 between 01 January 2022 and 31 December 2022. However, the election of the PCC, who are the charity’s trustees, took place at the church’s Annual Parish and Annual Parochial Church Meetings (APCM) on 3rd April 2022. The church’s financial year covers the calendar year of 2022 as required for all Anglican churches in the Diocese of York. The accounts for 2022 are the latest full set of accounts for the period of this Trustees Report.
St Luke’s continued to demonstrate that it is indeed a praying, caring, sharing church willing to live out its vision in the community it serves.
Work on the Community Hub project continued, although at a slower pace due to the financial restraints.
Luke’s Larder continued to grow and is a much-needed service in the community
The PCC is committed to exploring new ways to serve the church’s parish and congregation.
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STRUCTURE, GOVERNANCE, AND MANAGEMENT
St Luke’s is an Ecclesiastical Parish Church in the Church of England, part of the Diocese of York. It is situated about a mile north of York Minster, standing on the corner of Burton Stone Lane and Shipton Street. The Parish extends eastwards from A19 Clifton with Burton Stone Lane as its spine. It is bounded by the York-to-Scarborough railway line to the east, and Kingsway North and Burton Green to the west and north.
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THE PAROCHIAL CHURCH COUNCIL (THE TRUSTEES)
The Parochial Church Council (PCC) is a body corporate under the _Parochial Church Councils (Powers) Measure 1956_ and the _Church Representation Rules_ (revised in 2020). It is a charity registered with the Charities Commission (Registration Number 1185606).
_Inter alia_ , the PCC is responsible for making decisions on all matters of general concern and importance to the Parish, including deciding how the funds of the PCC are to be spent.
The method of appointment and election of PCC members, including _ex officio_ members, is set out in the _Church Representation Rules_ . The membership of the PCC at St. Luke’s is set out above on pages 4 and 5.
Elections for Churchwardens, PCC Members, and Deanery Synod Representatives takes place annually. In 2022, these elections took place on 3[rd] April 2022.
Elected members of the PCC serve a one- or three-year term and may stand for re-election at the end of their term. Deanery Synod representatives are elected for the duration of the Synod’s triennium. Approximately one third of the elected membership of the PCC becomes vacant every year. Any person on the Electoral Roll of the Parish for more than six months preceding an election may stand to be a member of the PCC.
The PCC met four times during the year, with extra business conducted at seven additional short meetings and two online meetings via email.
Given the wide responsibility of the mission and ministry, and to encourage the growth of the church, several groups exist from time to time to be responsible for a particular aspect of Parish life. The buildings project group continued in 2022 to look at specific plans for the church and church hall buildings. All groups report to the PCC.
From November 2020 no member of the PCC undertook the role of Treasurer, and so the PCC resolved to appoint a non-member to be the church’s Treasurer. This continued until the end of 2022.
## RISK MANAGEMENT
The PCC is resolved to take appropriate steps to manage and mitigate risk through robust governance. These steps include regular monitoring of risk and identifying means to mitigate risks. This includes data protection compliance, financial monitoring including a reserves policy, safeguarding policies, and health and safety policy and risk assessments. Appropriate financial systems and procedures have been established to manage and identify financial risks. Budgetary and accounting risks are minimised by continual scrutiny of the accounts by the PCC at its regular meetings, and financial summaries are routinely circulated to the PCC between meetings.
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## PUBLIC BENEFIT
The Trustees confirm that they have complied with the duty of Section 4 of the Charities Act 2006 to have due regard to the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives, and in planning activities and setting policies and priorities for the year ahead.
## TRUSTEES’ RESPONSIBILITIES
The Trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the charity’s SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the PCC
Gillian Tyler, PCC Secretary
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## ACTIVITIES, MISSION, AND OBJECTIVES
St Luke’s PCC works together, in promoting the Ecclesiastical Parish, and the whole mission of the Church of England – pastoral, evangelistic, social, and ecumenical. In addition to its stated charitable objective of promoting the Ecclesiastical Parish, the PCC has resolved that
- **We believe in one God: Father, Son, and Holy Spirit;**
- **We are a Christian family of people who worship and serve God; and,**
- **We are a praying community, committed to caring for one another and those in our community, and sharing God’s love with everyone.**
The Rev Jackie Doyle-Brett resigned her role and left on 7[th] February 2021, leaving a vacancy which remains unfilled. The activities, mission and objectives are continued by the PCC with the Churchwardens taking responsibility, supported by retired clergy from the Diocese.
The PCC is also specifically responsible for maintaining St Luke’s Church Hall in Shipton Street, York, which is located adjacent to the church building.
## WORSHIP AND PRAYER
The PCC is committed to enabling as many people as possible to become part of the worshipping community of the church, as well as working to care for the residents of the whole Ecclesiastical Parish. The PCC maintains an overview of the governance of the parish, as well as its worship and missional activities, and appoints individuals and creates groups to help facilitate its mission.
## _Services_
St Luke’s holds regular services of divine worship and occasional offices. These are offered during the week and throughout the year, which the community finds socially beneficial and spiritually uplifting. As an inclusive church, the PCC ensures that all services are provided in meaningful ways; the sacraments are rooted in Scripture that declares all God’s children are loved. Together, the church community explores what this means for St Luke’s and the wider Church.
Before the vacancy the church’s worship included:
- **Sunday services** , in accordance with the Canons of the Church of England, with additional time for reflection during the service and a time for refreshments and socialisation afterwards;
- **Morning prayer** , on some week-day mornings;
- **Mid-week Eucharist** , on some Wednesday evenings;
- **Forget-Me-Not** , a simple service for those living with dementia and their carers, with a chance for refreshments and socialisation afterwards;
- **4everyone** , a monthly short, fun service for families with young children.
- **outsideIN** , a monthly Eucharist or service of prayer held on the first Saturday of every month, serving people who identify as LGBTQ+, their friends, and all who are committed to inclusion.
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Both ordained and lay members of the congregation also provided spiritual direction, prayer, study groups, and other forms of worship on regular occasions.
## _Occasional Offices_
In addition to regular and routine services, St Luke’s enables the Parish and others to celebrate and give thanks to God at the milestones of a person’s journey through life. This is conducted through baptism, in which we give thanks to God for the gift of a new child and commit them to the church community; the public declarations of love and the exchanging of the vows of marriage; and enabling at funerals the expression of families’ grief in the loss of their loved ones, and the sure hope of the resurrection of the dead and the commendation of the dead into the hands of God.
During 2022 St Luke’s was able to celebrate 4 baptisms, 2 weddings, and conduct 6 funeral services.
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## MISSION AND EVANGELISM
St Luke’s is committed to the mission of the Church of England as expressed in the Five Marks of Mission:
- **Tell** – to proclaim the Good News of the Kingdom;
- **Teach** – to teach, baptise and nurture new believers;
- **Tend** – to respond to human need by loving service;
- **Transform** – to transform unjust structures of society, to challenge violence of every kind, and pursue peace and reconciliation; and,
- **Treasure** – to strive to safeguard the integrity of creation and sustain and renew the life of the earth.
St Luke’s main aim in mission and evangelism is to enable everyone to live out their faith as part of our worshipping community through worship and prayer, the provision of pastoral care, outreach work, and promoting inclusion, affirmation and celebration..
## _Children and Youth Work_
St. Luke’s children’s groups include Explorers, for children aged 3 to 11, which meets regularly on a Friday evening from 5 to 6pm with about 10 children attending each week. Pathfinders, for children aged 10 to 18, meets once every half term for an activity followed by supper and a time of worship. Pathfinder Weekend Away took place in May 2022 at The Emmaus Centre near Scarborough.
On a Sunday morning, during the 10am communion service, children go into the children’s chapel during the sermon and intercessions for their own teaching and activities. There were special family services on a morning throughout the year including Mothering Sunday, Easter, Harvest and the Crib service which the children helped at in various ways.
## _Green and Environmental Work_
In keeping with the Church of England’s commitment to treasure and safeguard God’s creation, the PCC operates and participates in green and environmental initiatives to sustain and renew the life of the earth.
The Church of England’s National Environmental Working Group (EWG), in line with UK Government policy, is working towards the target of net zero carbon emissions by 2030, and those parts of the Church that can move faster are strongly encouraged to do so.
Each month has been marked with a green event. We joined in with the Keep Britain Tidy spring litter pick and the Big Plastic count run by Greenpeace. Especially enjoyable was the summer national Butterfly Count at the Homestead - plus picnic lunch. We also took part in tree planting at St Nick’s Environment Centre and at York Community Woodland. In September we ran ‘A Passion for the Earth’ day when the charity Green Christian and the Riding Lights drama group came to St. Luke’s to invite us to discuss damage to the environment, lament and the release of hope. In December we gathered to make eco crafts and held a Recycle and Regift stall at the Christmas Fair.
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A four-part Bible study from Operation Noah, ‘Tenants of the King’, was well attended and prompted some helpful theological reflection on our responsibilities towards planet and people and how we can respond with hope – one step at a time. We continue to build links with other eco churches in York and keep in touch with York Environment Forum.
## _Communications_
Communicating St Luke’s faith, worship, aims, and activities is a year-round activity, and the church is grateful to those who keep it going. Individuals work hard to produce posters, flyers, leaflets, and more – as well as compiling, designing, arranging, printing, and distributing our widely-admired Grapevine magazine and monthly Grapevine Lite. In addition they maintain the website and St. Luke’s Facebook page and the St. Luke’s Facebook Community Group as well as having an email distribution list (following GDPR) to communicate with members of the congregation.
## _Community Engagement_
Community outreach at St Luke’s has been predominately around Luke’s Larder. 2022 saw an increase in demand which continues to rise. From the end of February 2022 until the end of February 2023 we had 2,675 customers, collecting food for 5,058 people.
A total of 96% of our customers come from the Clifton Ward but there is some change to this as we are seeing a few refugee families coming to us from their accommodation outside of the Ward.
Approximately 25% of those we feed are children under the age of 16 and we have seen an increase in the number of working couples and those with families, who are finding it increasingly difficult to make ends meet, using Luke’s Larder.
Thanks to SF Innovations we have given out just under a hundred energy saving lightbulbs. York Energy Advice connected with some of our customers to enable them to obtain help with their energy bills.
‘Joyful Connections’ café meets regularly every Friday morning providing a warm space and friendship for the people who attend. During the last year there have been visits from Age UK, council officials and police to talk about home safety and what services are available. Information leaflets from the Local Area Coordinator are distributed through Joyful Connections.
The church trusts and prays that it will continue to be able to meet the needs of the community.
## _Spiritual Enrichment and Nurture_
St Luke’s recognises it is the responsibility of everyone to recognise and encourage all that God is about amongst us. Time should be set aside to pray regularly.
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Prayer support by the prayer team continues, with individual requests coordinated and shared in confidence with the team. Other activities this year include prayer walks around the parish, joining other churches to pray for all churches, schools and community projects.
St Luke’s commitment to spiritual nurture and enrichment extends to all church groups, activities, events, and conversations.
## _Welcome and Inclusion_
St Luke’s is committed to the radical inclusion of all God’s children in its worship and activities. St Luke’s is registered with the Inclusive Church network.
The welcome team continue to be a key part of the warm and inclusive welcome that people receive at St Luke’s. People are welcomed when they come into the building and this is followed up by offering to accompany them to the hall after the service and ensure they have an opportunity to chat to others.
We have created a carpeted area for families with young children including age-appropriate toy bags, some based on Bible stories so that they and their parents/carers can be included in the services.
A calm low stimulus space is available for those who need it. Signing of songs at some services has enabled those with additional needs to be included and celebrated.
The adaptations to the church building were completed in 2022.
St Luke’s outsideIN services provide a new worshipping community for LGBT+ people, their families and friends and anyone who wants to belong to an inclusive and loving community. This group continues to grow.
The church remains committed to sponsoring York Pride, alongside other Church of England churches, and those of different denominations (ecumenical churches) in York.
The PCC express their gratitude to the Welcome and Inclusion Team for their hard work.
## PASTORAL CARE
St Luke’s provides pastoral care across the Ecclesiastical Parish in various ways. Everyone who regularly worships at St Luke’s is well known to the PCC and Churchwardens, and their pastoral needs can be identified, and support offered.
We have a Deacon and Recognised Parish Assistant with specific responsibility for pastoral care and worship, and they provide a listening ear and outreach to the community, as well as the provision of prayer and the sacraments.
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## WORK WITHIN THE CHURCH OF ENGLAND
The three Deanery Synod Representative members of the PCC sit on the Deanery Synod for York Deanery. The Deanery Synod considers growth, mission, evangelism, and other matters which concern churches in the city centre and local area. This provides the PCC with an important link between St Luke’s and the wider work of local churches.
The Deanery Synod met three times during the year. The draft Deanery Plan was the main focus for discussion. The Dioceses are also looking at environmental issues and it was identified that St Luke’s were leading in making many of the changes.
## ECUMENICAL RELATIONS
St Luke’s works with churches of other Christian denominations for certain projects throughout the year. Under the banner of Christians at Pride we join with other Church of England churches and York Central Methodists in support of York Pride. The PCC remains committed to working alongside other Christians, and other religious groups, to promote inclusion and affirmation.
## VOLUNTEERS AND LAY WORKERS
The PCC is grateful that it has been supported by numerous volunteers over the year, who together make the church a praying, caring, and sharing presence in the Ecclesiastical Parish and beyond. The PCC recognises that without the work of the church’s volunteers, it could not operate such a welcoming and inclusive church.
## _**Recognised Parish Assistants**_
Two members of the congregation have undertaken the Diocese of York’s Recognised Parish Assistant course. These individuals are licensed and permitted to visit parishioners, administer the reserved sacrament to the sick and housebound, undertake hospital and bereavement visits, assist the celebrant at services in sheltered accommodation and care homes in the parish, administer the chalice at Holy Communion, and be part of the prayer and ministry team.
## _**Sidespeople**_
Sidespeople are an office established under Canon E2 (Of sidesmen or assistants to the churchwardens), who are appointed by the parochial church council to “promote the cause of true religion in the Parish and to assist the churchwardens in the discharge of their duties in maintaining order and decency in the church and churchyard, especially during the time of divine service”.
At St Luke’s, specific duties include welcoming people when they come into church, and enabling services to take place in good order.
## _**Other Volunteers**_
St Luke’s does not employ any staff, and so all the church’s activities are carried out on a voluntary basis. This includes children and youth workers, the PCC Secretary and Treasurer, a church hall secretary, pastoral support, prayer loop volunteers, eucharistic assistants, and all members of the groups mentioned in this report which contribute to and facilitate the life and work of the church.
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## BUILDINGS WORK
The work on Phase 1 of the St Luke’s Community Hub Project was completed mid-May 2022. This included a new porch to the Lady Chapel with level access into the nave of the church; remodelling of the main entrance door on Burton Stone Lane with oak external doors and glazed internal doors; and the installation of new glazed screens within the chancel/sanctuary arches. These modest improvements have made a huge impact on the accessibility of our church building, the flexibility of its use including an opportunity for energy saving, and the improvement to the ‘look’ and attractiveness of our building viewed from Burton Stone Lane.
Funds still need to be raised to progress to phase two of the project, building a new community hall, and this has been impacted on by the pandemic and increased costs due to Brexit.
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## FINANCIAL REPORT
INDEPENDENT EXAMINER’S REPORT
**Report to the trustees/members of** THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST LUKE THE EVANGELIST YORK
**On the accounts for the year ended** 31 December 2022
**Charity number** 1185606
**Set out on pages** 20 – 28
**Responsibilities and basis of report**
I report my examination of the accounts of the above charity ("the Trust") for the year ended 31/12/2022.
The charity’s Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent Examiner’s Statement** The charity's gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of The Chartered Institute of Management Accountants and The Association of International Accountants.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
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St Luke’s, York – Trustees’ Annual Report 2022 Charity Registration Number: 1185606
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**----- Start of picture text -----**
Date:
30th March 2023
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St Luke’s, York – Trustees’ Annual Report 2022
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## OVERVIEW
Once again, another challenging year. The aftermath of Covid and lockdowns, only to be hit more recently with a sharp increase in overheads with energy costs reaching an all-time high. Reserves in the General Fund now stand at £22,317 which is an improvement over recent years, in part due to Gift Aid being accrued to the end of 2022 and due for payment May or early June 2023.
## INCOME
Planned giving, in the form of Bank Payments, Stewardship and the new Parish Giving Scheme have held up well, despite my gloomy forecast last year of a possible reduction of over £4,000. An increase in monthly giving from the established members of St Luke’s and a growth in the congregation has ensured that the reduction was limited to around £200.
The Donations and Appeals for the Community Hub raised an amazing £26,500 with a further £2090 for Luke’s Larder. There was also £1700 from smaller donations including those from the newly acquired Card Reader.
Financial support for Luke’s Larder by regular Standing orders has reached £180 per month giving a total of £2,700 per annum including Gift Aid.
St Luke’s Tide Gift Day saw donations of £5,840 which this year was allocated to the General Fund.
The Grants we received this year were £1,650 from the Ward Committee for Grapevine, £2,000 from York Diocese to help towards our Energy Costs and an Arts Grant of £500 to cover most of the Mystery Play expenses.
We received the final instalment of the John Brown’s Estate amounting to £8,488 and a further £11,310 following the death of Marjorie Edgar.
Gift Aid received and accrued for 2022 including the Parish Giving Scheme amounted to £15,812 for the General Funds and £8,792 for the Restricted Funds.
Since the end of Covid restrictions we have seen an increased use of the Hall with lettings of £1,865, an increase of £1220 over the previous year.
The Christmas Fayre, Curry Night, The Last Cuckoo – a one-man play, and the Quiz Night generated just over £3000 for the Community Hub.
## INVESTMENTS
Interest from our Investments with the Flagstone Group amounted to £1,611 plus accrued interest of £918.
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EXPENDITURE
As always, the largest item of expenditure is the Freewill Offering which this year was £61,560, no increase from the previous year. The offering for 2023 has been reduced to £55,560 but will be reviewed by the PCC as and when finances allow.
Gas and electricity for the Church and Hall amounted to £6,435 an increase of £2,627 over the previous year.
Apart from the increase in Energy Costs there are few significant items of note. Upkeep of services and Church Maintenance are down. A sum of £400 was spent on a new Laptop for the Treasurer but this sum was donated by two members of the congregation with Gift Aid to help towards the cost of the Microsoft Licence for the first year.
The cost of the screens in Church and the new entrances was £103,000 and was covered by the Legacy Fund.
## RESERVES
The Building Fund will be used as part payment for the new chairs, (£5,833) with the remainder going towards the Community Hub project.
The remainder of the Legacy Fund, after completion of the work being carried out in the Church, will also go towards the Community Hub.
## **RESERVES POLICY**
The Diocesan benchmark for Reserves is four times the monthly unrestricted expenditure which would mean a level of around £26,000. Our current reserves fall short of this figure, but the PCC will always make it a priority to replenish whenever possible.
## STATEMENT OF GOING CONCERN
The accounts were prepared on a going concern basis. The Trustees have concluded that the charity is a going concern.
The church can meet its operating costs and holds a suitable amount in total reserves. Whilst its benchmark for reserves is against the general reserves, the legacy reserves can be utilised to meet operational needs.
The church intends to use the legacy reserve for building works on the church and church hall. The church had experienced a decline in giving during the coronavirus pandemic, and a loss of income from the church hall lettings. The church is promoting the use of electronic giving to supplement lost loose plate collection income and other donations. The church can apply to the Diocese of York for financial support if necessary.
David Boyd, Treasurer
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## RECEIPTS AND PAYMENTS ACCOUNT
|RECEIPTS AND PAYMENTS ACCOUNT|RECEIPTS AND PAYMENTS ACCOUNT|
|---|---|
|**Unrestricted Designated Restricted Endowment Total Prior year**
**funds funds funds funds funds total funds**||
|**Receipts**
Voluntary Income
Planned Giving
Collection at services
Donations
Gift Day
Grants
All other giving/voluntary income
Gift Aid recovered
Activities for Generating Funds
Investment income
Church Activities
Other incoming resources
**Total receipts**
**Payments**
Church activities
Free Will Offering
Clergy and Staffing
Church running expenses
Hall running costs
Church Major Repairs
Hall Major Repairs
Mission giving & donations
Cost of generating funds
Costs of generating voluntary income
Fundraising Trading costs
Investment management costs
New Building Work
**Total payments**
**Excess of receipts over payments before**
**transfer**
**Transfers**
Gross transfers between funds - in
Gross transfers between funds - out
**Excess of receipts over payments before**
**other gains / losses**
**Net movement in funds**
**All assets at 01 January 2022**
**All assets at 31 December 2022**
**Represented by**
**Unrestricted**
General fund
**Designated**
Building Fund
Legacy Fund
Mission
**Restricted**
Building Fund
CAC Travel
Community Fund
Community Hub
Flower Fund
Green Group Fund
Luke’s Larder|59,576
—
510
—
60,086
59,768
1,622
—
465
—
2,088
939
1,491
—
29,079
—
30,571
21,785
5,840
—
—
—
5,840
68
2,000
—
2,150
—
4,150
10,300
881
19,798
—
—
20,679
185,252
18,066
—
8,792
—
26,858
29,385
1,977
—
3,034
—
5,011
1,134
2,210
1,778
3
—
3,992
126
1,365
—
328
—
1,693
1,049
—
—
—
—
—
—|
||**95,032**
**21,576**
**44,364**
**—**
**160,972**
**309,810**
61,560
—
—
—
61,560
61,560
1,757
—
—
—
1,757
1,608
11,851
—
4,094
—
15,945
12,546
3,114
—
—
—
3,114
1,977
—
103,171
—
—
103,171
19,359
—
—
—
—
—
—
—
—
—
—
—
6,500
1
—
4
—
5
—
24
—
—
—
24
—
3
—
1,016
—
1,019
—
—
469
—
—
469
281
—
—
—
—
—
3,253|
||**78,313**
**103,641**
**5,114**
**—**
**187,069**
**107,087**|
||**16,719**
**(82,065)**
**39,249**
**—**
**(26,096)**
**202,723**
—
—
7,091
—
7,091
20
—
—
(7,091)
—
(7,091)
(20)|
||**16,719**
**(82,065)**
**39,249**
**—**
**(26,096)**
**202,723**|
||**16,719**
**(82,065)**
**39,249**
**—**
**(26,096)**
**202,723**|
||**7,208**
**323,013**
**78,800**
**—**
**409,021**
**206,298**|
||**23,927**
**240,948**
**118,049**
**—**
**382,925**
**409,021**
23,927
—
—
—
23,927
7,208
—
—
—
—
—
—
—
240,648
—
—
240,648
322,713
—
300
—
—
300
300
—
—
5,833
—
5,833
12,924
—
—
—
—
—
—
—
—
280
—
280
280
—
—
106,913
—
106,913
62,128
—
—
47
—
47
103
—
—
218
—
218
159
—
—
1,686
—
1,686
873|
## P a g e | 22
St Luke’s, York – Trustees’ Annual Report 2022
Charity Registration Number: 1185606
|Magazine Fund|—|—|2,460|—|2,460|1,485|
|---|---|---|---|---|---|---|
|Mission|—|—|(24)|—|(24)|(24)|
|Mums & Toddlers|—|—|—|—|—|—|
|Music Fund|—|—|479|—|479|416|
|PRIDE|—|—|—|—|—|—|
|Sunnydene|—|—|—|—|—|—|
|Youth Fund|—|—|154|—|154|454|
## FUND MOVEMENT BY TYPE
## **Opening Incoming Outgoing Transfers Gains/losses Journals Closing**
||**Opening**
**Incoming Outgoing Transfers Gains/losses Journals Closing**|
|---|---|
|**PRIDE - PRIDE**
Restricted
**Sub-total for PRIDE**
**MAGS - Magazine Fund**
Restricted
**Sub-total for MAGS**
**COMMUNITY - Community Fund**
Restricted
**Sub-total for COMMUNITY**
**Mission - Mission**
Designated
Restricted
**Sub-total for Mission**
**Green - Green Group Fund**
Restricted
**Sub-total for Green**
**CAC - CAC Travel**
Restricted
**Sub-total for CAC**
**Lukeslard - Luke’s Larder**
Restricted
**Sub-total for Lukeslard**
**General - General fund**
Unrestricted
**Sub-total for General**
**FLOWER - Flower Fund**
Restricted
**Sub-total for FLOWER**
**YOUTH - Youth Fund**
Restricted
**Sub-total for YOUTH**
**MUSIC - Music Fund**
Restricted
**Sub-total for MUSIC**
**BUILDING - Building Fund**
Designated
Restricted
**Sub-total for BUILDING**
**COMMHUB - Community Hub**
Restricted
**Sub-total for COMMHUB**|—
253
253
—
—
—
—|
||**—**
**253**
**253**
**—**
**—**
**—**
**—**
1,485
1,650
675
—
—
—
2,460|
||**1,485**
**1,650**
**675**
**—**
**—**
**—**
**2,460**
280
—
—
—
—
—
280|
||**280**
**—**
**—**
**—**
**—**
**—**
**280**
300
—
—
—
—
—
300
(24)
—
—
—
—
—
(24)|
||**275**
**—**
**—**
**—**
**—**
**—**
**275**
159
137
78
—
—
—
218|
||**159**
**137**
**78**
**—**
**—**
**—**
**218**
—
—
—
—
—
—
—|
||**—**
**—**
**—**
**—**
**—**
**—**
**—**
873
3,472
2,658
—
—
—
1,686|
||**873**
**3,472**
**2,658**
**—**
**—**
**—**
**1,686**
7,208
95,032
78,313
—
—
—
23,927|
||**7,208**
**95,032**
**78,313**
**—**
**—**
**—**
**23,927**
103
(55)
—
—
—
—
47|
||**103**
**(55)**
**—**
**—**
**—**
**—**
**47**
454
382
682
—
—
—
154|
||**454**
**382**
**682**
**—**
**—**
**—**
**154**
416
63
—
—
—
—
479|
||**416**
**63**
**—**
**—**
**—**
**—**
**479**
—
—
—
—
—
—
—
12,924
—
—
(7,091)
—
—
5,833|
||**12,924**
**—**
**—**
**(7,091)**
**—**
**—**
**5,833**
62,128
37,948
254
7,091
—
—
106,913|
||**62,128**
**37,948**
**254**
**7,091**
**—**
**—**
**106,913**|
## P a g e | 23
St Luke’s, York – Trustees’ Annual Report 2022
Charity Registration Number: 1185606
|**Legacy - Legacy Fund**
Designated
**Sub-total for Legacy**
**SUNNY - Sunnydene**
Restricted
**Sub-total for SUNNY**
**MUMS - Mums & Toddlers**
Restricted
**Sub-total for MUMS**
**Grand total**|322,713
21,576
103,641
—
—
—
240,648|
|---|---|
||**322,713**
**21,576**
**103,641**
**—**
**—**
**—**
**240,648**
—
512
512
—
—
—
—|
||**—**
**512**
**512**
**—**
**—**
**—**
**—**
—
—
—
—
—
—
—|
||**—**
**—**
**—**
**—**
**—**
**—**
**—**|
||**409,021**
**160,972**
**187,069**
**—**
**—**
**—**
**382,925**|
## STATEMENT OF ASSETS AND LIABILITIES
||**General**
**Designated**
**Restricted Endowment This year Last year**|
|---|---|
|**Current assets - Cash at bank and in hand**
Bank current account -
CCLA (CBF) deposit account -
Flagstone Investment Management -
**Totals**
**Current assets - Debtors**
Accounts Receivable -
**Totals**
**Current assets - Investments**
Methodist Chapel Aid Ltd -
**Totals**
**Liabilities - Agency accounts**
Agency collections -
**Totals**
**Liabilities - Creditors: Amounts falling due in**
**one year**
Loans received -
Accounts Payable -
**Totals**
**Grand total**|(8,427)
6,420
25,755
—
23,747
4,280
21,580
63,494
1,263
—
86,338
85,516
1,610
170,115
—
—
171,726
220,489|
||**14,763**
**240,029**
**27,018**
**—**
**281,812**
**310,287**
11,704
918
5,664
—
18,287
14,660|
||**11,704**
**918**
**5,664**
**—**
**18,287**
**14,660**
—
—
85,000
—
85,000
85,000|
||**—**
**—**
**85,000**
**—**
**85,000**
**85,000**
—
—
(366)
—
(366)
128|
||**—**
**—**
**(366)**
**—**
**(366)**
**128**
100
—
—
—
100
—
2,440
—
—
—
2,440
797|
||**2,540**
**—**
**—**
**—**
**2,540**
**797**|
||**23,927**
**240,948**
**118,049**
**—**
**382,925**
**409,021**|
## ANALYSIS OF RECEIPTS AND PAYMENTS
|||||||**Total**||
|---|---|---|---|---|---|---|---|
||**Unrestricted**|**Designated**|**Restricted**||**Endowment**|**This year**|**Last year**|
|**INCOME AND ENDOWMENTS**||||||||
|**Voluntary Income - Planned Giving**||||||||
|Gift Aid - Bank|47,464|—|510||—|47,974|56,361|
|Gift Aid - Parish Giving Scheme|9,027|—||—|—|9,027|940|
|Gift Aid - Envelopes|835|—||—|—|835|987|
|GAYE|—|—||—|—|—|—|
|Other planned giving|2,250|—||—|—|2,250|1,480|
|Total|59,576|—|510||—|60,086|59,768|
## P a g e | 24
St Luke’s, York – Trustees’ Annual Report 2022
Charity Registration Number: 1185606
|**Voluntary Income - Collection at services**|**Voluntary Income - Collection at services**||||||
|---|---|---|---|---|---|---|
|Loose plate collections|1,622|—|465|—|2,088|939|
|Total|1,622|—|465|—|2,088|939|
|**Voluntary Income - Donations**|||||||
|Donations Appeals etc. - Gift Aid|592|—|28,711|—|29,303|20,370|
|Donations, Appeals etc. - Other|815|—|167|—|982|1,415|
|Donations SumUp|84|—|201|—|285|—|
|Total|1,491|—|29,079|—|30,571|21,785|
|**Voluntary Income - Gift Day**|||||||
|Regular Gift Days - Gift Aid|3,760|—|—|—|3,760|68|
|Regular Gift Days - Other|2,080|—|—|—|2,080|—|
|Total|5,840|—|—|—|5,840|68|
|**Voluntary Income - Grants**|||||||
|Recurring grants|—|—|1,650|—|1,650|—|
|Non-recurring one-off grants|2,000|—|500|—|2,500|10,300|
|Total|2,000|—|2,150|—|4,150|10,300|
|**Voluntary Income - All other giving/voluntary income**|||||||
|Giving through church boxes|—|—|—|—|—|1|
|Refreshments|881|—|—|—|881|251|
|Gifts of quoted securities|—|—|—|—|—|—|
|Legacies|—|19,798|—|—|19,798|185,000|
|Total|881|19,798|—|—|20,679|185,252|
|**Voluntary Income - Gift Aid recovered**|||||||
|Tax recoverable on Gift Aid|15,812|—|8,792|—|24,604|29,150|
|Tax Recovered - Parish Giving Scheme|2,254|—|—|—|2,254|235|
|Total|18,066|—|8,792|—|26,858|29,385|
|**Activities for Generating Funds**|||||||
|Other funds generated|—|—|—|—|—|—|
|Coffee Mornings, Concerts & other events|37|—|3,027|—|3,064|305|
|Sunnydene Income|—|—|—|—|—|—|
|Bookstall sales - fund raising|—|—|7|—|7|—|
|Church hall lettings - fund raising|1,865|—|—|—|1,865|745|
|Magazine income - advertising|—|—|—|—|—|—|
|Photocopy sales|75|—|—|—|75|84|
|Total|1,977|—|3,034|—|5,011|1,134|
|**Investment income**|||||||
|Dividends|—|—|—|—|—|—|
|Bank and building society interest|2,210|1,778|3|—|3,992|126|
|Rent from lands or buildings|—|—|—|—|—|—|
|Total|2,210|1,778|3|—|3,992|126|
|**Church Activities**|||||||
|Fees for weddings and funerals|1,315|—|—|—|1,315|1,011|
|Bookstall sales to promote objectives|—|—|—|—|—|5|
|Church hall lettings - objectives|—|—|—|—|—|—|
|Parish magazine sales|—|—|—|—|—|—|
|Children's Work|—|—|20|—|20|32|
|Pathfinder Weekend|50|—|308|—|358|—|
|Activity Week|—|—|—|—|—|—|
|Total|1,365|—|328|—|1,693|1,049|
## P a g e | 25
St Luke’s, York – Trustees’ Annual Report 2022
Charity Registration Number: 1185606
## **Other incoming resources**
|**Other incoming resources**||
|---|---|
|Insurance claims
Surplus - sales of fixed assets
Total|—
—
—
—
—
—
—
—
—
—
—
—|
||—
—
—
—
—
—|
|**INCOME TOTAL**|95,032
21,576
44,364
—
160,972
309,810|
|**EXPENDITURE**
**Church activities - Free Will Offering**
Stipends Quota
—
—
—
—
—
—
Free Will Offering
61,560
—
—
—
61,560
61,560
Total
61,560
—
—
—
61,560
61,560
**Church activities - Clergy and Staffing**
Assistant staff costs
—
—
—
—
—
—
Salary of Organist
1,700
—
—
—
1,700
1,550
Salary of PA to Incumbent
—
—
—
—
—
—
Salary of parish administrator
—
—
—
—
—
—
Salary of Community Worker
—
—
—
—
—
—
Working expenses of incumbent
—
—
—
—
—
34
Council tax
—
—
—
—
—
—
Vicarage Costs
—
—
—
—
—
—
Vicarage Water
—
—
—
—
—
(6)
Parsonage - water
—
—
—
—
—
—
Vicar's telephone
—
—
—
—
—
30
Visiting speakers
57
—
—
—
57
—
Total
1,757
—
—
—
1,757
1,608
**Church activities - Church running expenses**
Training
—
—
—
—
—
—
Parish training and mission
—
—
2,658
—
2,658
2,155
Children's Work
—
—
99
—
99
42
Activity Week
—
—
—
—
—
—
Pathfinder Weekend
—
—
582
—
582
—
Church running - insurance
2,226
—
—
—
2,226
2,137
Church office - telephone
268
—
—
—
268
318
Photocopier Service
477
—
—
—
477
411
Photocopier Lease
1,060
—
—
—
1,060
1,060
Organ / piano tuning
265
—
—
—
265
265
Church maintenance
945
—
—
—
945
1,295
Cleaning
—
—
—
—
—
25
Upkeep of services
655
—
—
—
655
1,129
Upkeep of churchyard
—
—
78
—
78
—
Administration
602
—
—
—
602
266
Refreshments
350
—
—
—
350
178
Church running - electric
960
—
—
—
960
681
Church running - gas
4,037
—
—
—
4,037
2,576
Church running - water
—
—
—
—
—
—
Church running - oil
—
—
—
—
—
—
Church running - heating and lighting
—
—
—
—
—
—
Magazine expenses
—
—
675
—
675
—
Governance costs examination/audit fee
—
—
—
—
—
—
PCC Meeting Costs
—
—
—
—
—
—
Total
11,851
—
4,094
—
15,945
12,546
**Church activities - Hall running costs**
Hall running - oil
—
—
—
—
—
—
Hall running - electricity
—
—
—
—
—
—
Hall running - gas
1,438
—
—
—
1,438
551||
## P a g e | 26
St Luke’s, York – Trustees’ Annual Report 2022
Charity Registration Number: 1185606
|Hall running - insurance
1,162
—
—
—
1,162
1,115
Hall running - maintenance
233
—
—
—
233
16
Hall Running - Cleaner
—
—
—
—
—
—
Hall running - telephone
—
—
—
—
—
—
Hall running - water
150
—
—
—
150
164
Hall running - heating and lighting
130
—
—
—
130
130
Total
3,114
—
—
—
3,114
1,977
**Church activities - Church Major Repairs**
Church major repairs - structure
—
—
—
—
—
170
Church major repairs - installation
—
103,171
—
—
103,171
19,189
Church interior and exterior
decorating
—
—
—
—
—
—
Total
—
103,171
—
—
103,171
19,359
**Church activities - Hall Major Repairs**
Hall + major repairs - structure
—
—
—
—
—
—
Hall + major repairs - installation
—
—
—
—
—
—
Hall + interior and exterior decorating
—
—
—
—
—
—
Other PCC property upkeep
—
—
—
—
—
—
Total
—
—
—
—
—
—
**Church activities - Mission giving & donations**
Giving to Missionary Societies
—
—
—
—
—
1,620
Giving - Relief and Development Agencies
—
—
—
—
—
—
Home Mission
—
—
—
—
—
3,660
Secular Charities
—
—
—
—
—
1,220
Total
—
—
—
—
—
6,500
**Cost of generating funds**
Bank Charges and Fees
1
—
4
—
5
—
Total
1
—
4
—
5
—
**Cost of generating funds - Costs of generating voluntary income**
Fees paid to fund raisers
—
—
—
—
—
—
Costs of applying for grants
—
—
—
—
—
—
Costs of stewardship campaign
24
—
—
—
24
—
Total
24
—
—
—
24
—
**Cost of generating funds - Fundraising Trading costs**
Costs of Coffee Mornings & other events
3
—
503
—
506
—
Sunnydene Payments
—
—
512
—
512
—
Bookstall costs
—
—
—
—
—
—
Total
3
—
1,016
—
1,019
—
**Cost of generating funds - Investment management costs**
Investment management costs
—
469
—
—
469
281
Total
—
469
—
—
469
281
**New Building Work**
New building parsonage house
—
—
—
—
—
—
New building house for curate
—
—
—
—
—
—
New building Church
—
—
—
—
—
—
New building Hall
—
—
—
—
—
3,253
Total
—
—
—
—
—
3,253|1,162
—
—
—
1,162
1,115
233
—
—
—
233
16
—
—
—
—
—
—
—
—
—
—
—
—
150
—
—
—
150
164
130
—
—
—
130
130|
|---|---|
||—
469
—
—
469
281
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
—
3,253|
||—
—
—
—
—
3,253|
|**EXPENDITURE TOTAL**|78,313
103,641
5,114
—
187,069
107,087|
|||
|**GRAND TOTAL**|16,719
(82,065)
39,249
—
(26,096)
202,723|
## P a g e | 27
St Luke’s, York – Trustees’ Annual Report 2022
Charity Registration Number: 1185606
## **Financial Report approved by the Trustees on 28[th] May 2023**
**Signature: Full Name: Mrs Colette Longbottom Position: Acting PCC Chair Date: 28.05.23**
The Trustees declare that they have approved the Trustees’ Report above. **Signature: Full Name: Mrs Colette Longbottom Position: Acting PCC Chair Date: 28.05.23**
P a g e | 28
St Luke’s, York – Trustees’ Annual Report 2022
Charity Registration Number: 1185606