**Trustees’ Annual Report for the periodrom 1[st] September 2023 To 31[st] August 2024**
## **Charity name: Tiny Tots**
**Charity registration number:** 1185598
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Child care|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**n/a**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**n/a**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
SORP reference Summary of the main Para 1.20 achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
**Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**£9,257.86**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves held for any fall in numbers**
**enrolling in the Playgroup**|
|Amount of reserves held|Para 1.22|**£5000**|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24|**None**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Fees from parents.**
**Welsh Government payments for child**
**entitlement.**
**Grants**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**None**|
|A description of the principal
risks facing the charity|Para 1.46|**A risk of not enough children enrolling**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:||**Education**|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25||
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Tiny Tots|
|---|---|
|Other name the charity uses||
|Registered charity number|1185598|
|Charity’s principal address|RHOS HELYG CP SCHOOL
VILLAGE ROAD
RHOSESMOR
MOLD
CH7 6PJ|
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## **Names of the charity trustees who manage the charity**
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3
4
5
6
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8
9
10
11
12
13
14
15
16
17
18
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Gareth Roberts|Rhos HelygSchool|||
||Lianne Thomas||||
||MaryBryce||||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
## **Chairman Gareth Roberts**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**n/a**|||
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## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|none|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets||
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Mr G M Roberts
**Full name(s)**
**Position (eg Secretary,** Chair Treasurer **Chair, etc)**
**Date**
**Tiny Tots Playgroup Financial year 01.09.23 – 31.08.24**
|**Opening balance**
**Current Account**
**7,360.10**
**Petty Cash**
**0.00**
**7,360.10**
**Income**
**Expenditure**
£
Fees
5,161.90
Payroll Wages
Welsh Government
26,852.50
Payroll NEST
Grant Early Years
500.00
Payroll AVOW
Grant FCC
6,089.99
Stamps/Stationery
Early Years
Insurance
Rent
Resources
ICO
Cleaning
Gift vouchers
Snacks
DBS Check
Lunch club
Courses
Bank Charges
Accrual
**Total Income**
**38,604.39**
**Total exp**
**Closing balance 31.08.24**
**Current Account**|£
24,700.75
330.05
430.38
68.67
30.00
280.92
930.00
1,100.74
35.00
26.00
301.49
588.72
62.00
1,460.00
218.00
60.00
6,083.91|£
24,700.75
330.05
430.38
68.67
30.00
280.92
930.00
1,100.74
35.00
26.00
301.49
588.72
62.00
1,460.00
218.00
60.00
6,083.91|
|---|---|---|
||**36,706.63**
**9,257.86**
**9,257.86**||
|||**9,257.86**|
## Summary of Transactions of School Private Funds
## Year ending 31st August 2024
## Tiny Tots Playgroup
**----- Start of picture text -----**
Opening balance 7,360.10
7,360.10
Receipts £ Payments £
Receipts 38,604.39 Payments 36,706.63
TOTAL 38,604.39 TOTAL 36,706.63
Chair, GM Roberts Honorary Treasurer, Mary Bryce
**----- End of picture text -----**
I/we have examined the books, vouchers and other documents relating to the Tiny Tots Playgroup and in my/our view the above account gives a true and fair view of its transactions for the year ended 31st August 2024 and of the balance on hand as at that date.
|Year Ending 31st August 2024
Total receipts
Total Payments
Accrual for FCC Grant
Plus b/fwd
Balance as at 31st Aug 2023
Balance C/F|£|
|---|---|
||£38,604.39|
||£30,622.72
£6,083.91|
||£36,706.63
£7,360.10|
||£9,257.86|
Tiny Tots Playgroup
Ysgol Rhos Helyg School
4 February 2025
To Tiny Tots Playgroup,
As requested, I have reviewed the accounts for the year I September 2023 to 31 August
2024 and confirm I have carried out the following activities:
Reviewed each month for incoming and outgoing expenditure.
Reviewed in detail 6 randomly selected months to review the expenses ensuring they
are appropriate for a group of this nature and receipts in place.
Reviewed the figures declared on the cover sheet ensuring flow from one month to
the next to ensure accuracy and alignment.
Findings:
I could find no anomalies or issues with the accounts.
Recommendations:
It would be helpful to provide an overview of the group's activities to understand the
different expense items and how these relate to the playgroup i.e., an overview of
how the group operates and works.
I recommend including a signed receipt for the rent from the school.
A minor recommendation may be to consider a simple form for staff when
submitting expenses- this may assist in aligning bank deposits to amounts receipted.
It may also help to explain what the expenses are.
I might suggest that the group considers an alternative solution for petty cash (from a
control and security perspective) - does the bank offer a pre-loaded card for
example? Also accepting electronic receipts may ensure less receipts are lost.
I trust this meets your expectation for the independent review you requested - however
should you require any further information or review please do not hesitate to contact me.
It is a pleasure to support you and I wish you well in the successful running of this invaluable
playgroup.
Kind Regards,
Adele Perfect
of, 6 Lon y Mynydd, Calcoed, Brynford, CH8 8LL