2023-03-31-accounts - Maldon Museum In The Park

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 01 04 2022 To 31 03 2023

From

Section A Reference and administration details

Charity name Maldon Museum in the Park Other names charity is known by Registered charity number (if any) 1185595 Charity's principal address 47 Mill Road Maldon Essex Postcode CM9 5HX

Names of the charity trustees who manage the charity

----- Start of picture text -----
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Jonathan
1
Cruikshank
2 Steven Gridley
3 Elizabeth Jeary Chair
4 Keith Jeary Treasurer
5 David Patient
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
----- End of picture text -----

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

October 2023

Names and addresses of advisers (Optional information)

Type of adviser	Name	Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution)

Charitable Incorporated Organisation How the charity is constituted

(eg. trust, association, company)

Trustees are appointed or reappointed at the Annual General Meeting Trustee selection methods held annually in October.

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;

The museum has a board of five trustees and is run by a management committee consisting at present of ten members. Trustees and committee members are all volunteers. There are no paid staff. We are accommodated in a building owned by Maldon District Council, which we occupy rent free. Approximately one third of our collection is on loan from the district council, which we display, store and care for on their behalf.

We are a member of Museums Essex, a team of museum workers that support Essex museums, galleries and heritage organisations. Their aim is to give guidance, share knowledge, share skills and financially support museum projects with their grants scheme.

We are also a member of Art Fund_ who run our ticketing system for Fossil Tours and other ticketed events.
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To advance the education of the public in the history of Maldon and the local district by providing and maintaining a museum and by protecting, conserving and displaying artefacts and items from the collections held by the museum.

TAR

October 2023

Our vision is to develop Maldon Museum in the Park into a hub for diverse and integrated community activity and a visitor experience that adds value to the town as a tourist destination. Entry to the museum is free for all, although we do ask for donations. The trustees see making the museum welcoming and inclusive as an important part of our objectives.

In shaping our objectives for the year and planning our activities, the trustees have considered the Charity Commission’s guidance on public benefit, including the guidance on public benefit and fee charging.

The museum relies on grants and the income from visitor donations to cover its operating costs. In setting the level of entry fees if necessary in the future, the trustees will give careful consideration to the accessibility of the museum for those on low incomes.

Summary of the main The strategies employed to achieve the charity’s aims and objectives are activities undertaken for the to: public benefit in relation to these objects (include within present a broad range of exhibitions for the enjoyment and education of this section the statutory our local community; declaration that trustees have had regard to the guidance offer opportunities for a broad range of young people to get involved in issued by the Charity arts activity exploring their own creativity; Commission on public benefit) celebrate the diversity of cultures in our society by having exhibitions highlighting differing cultural backgrounds. Putting these strategies into action we have three major areas of activity which are: permanent and special exhibitions, children’s art and crafting sessions, off-site tours.

We endeavour to encourage all within our community to view our exhibitions and to take part in our activities. These are to be enjoyed by all but we appreciate that some may have particular appeal to our older residents.

Affordability and access is important to us and we try to enable all within our community, whatever their means, to take part in our activities and to view our exhibitions. Exhibitions, art and craft activities and off-site tours are available free to the public, or for a small fee (which may be waived or reduced in cases of hardship).

TAR

October 2023

We are grateful for the many hours volunteers spend working (often behind the scenes) to maintain the museum’s premises, displays and artefacts. Without this valuable contribution of time, energy and expertise we would not be able to achieve so much.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

TAR

October 2023

Section D Achievements and performance The museum was open from Easter until the end of October and this year Summary of the main celebrated its Centenary. achievements of the charity during the year We welcomed a variety of groups by special arrangement, which included groups from local schools, the U3A and parties visiting from further afield. ACTIVITIES FOR CHILDREN These include a quiz to take them around the museum and a fossil hunt in the courtyard. Special art and craft activities are offered during school holidays and are supported by the local branch of the Arts Society. This year also featured Hallowe'en Crafts sessions. A volunteer runs Family Fossil Tours at nearby Creeksea during the summer months, which have continued to be very popular. DISPLAYS AND EXHIBITIONS Apart from the permanent displays we ran a programme of temporary exhibitions. These included: a display on Mary Anning and Victorian Fossil Hunters alongside two ammonite fossils on loan from the Horniman Museum and Garden; a presentation “Barge’in to Maldon”, exploring links, past and present, between the district and Thames Sailing Barges; as part of our Centenary celebrations we made our scrapbooks, dating back to 1970, available for public reading. Our permanent displays are being reviewed and rationalised to more clearly reflect life in the community, past and present. We are working with Marvellous Micro Museums to put together a new style of interpretive labelling for some of our themed rooms. The museum was involved in the Share Museums East Mystery Shopper Scheme and received a very favourable review from the clandestine visitor. Before the 2023 Easter opening, a full dismantling of most displays, thorough cleaning of the premises and artefacts, insect eradication and preventative treatment was undertaken by (primarily) two of our volunteers. This had a negative impact on the museum’s finances as specialist equipment and chemicals had to be purchased and no grant was available. These treatments should last five years.

TAR

October 2023

Section E Financial review

Brief statement of the charity’s policy on reserves

Cash at bank 31/3/2023 was £27k in unrestricted funds. The main financial risk to the charity is loss of premises from MDC and reduced donations. The funds are held to cover over 12 months operational costs in the event of a loss of income and to meet any unforeseen expenditure that may occur.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

One volunteer’s travel expense is more than covered by ticket sales for the Fossil Tours.

The principal source of (non-grant) funding is visitor donations – two donation boxes are now in use and donations have remained steady.

A £5k grant was used to conserve much of the museums’ textiles collection by employing a specialist conservator (with volunteer assistance).

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Elizabeth Jeary Full name(s) Keith Jeary Position (eg Secretary, Chair, Treasurer etc) Date

TAR

October 2023

MALDON MUSEUM IN THE PARK

INCOME AND EXPENDITURE ACCOUNT FOR YEAR ENDED 31 MARCH 2023

INCOME Grants received Events income Taxidermy income Donations Shop sales Less purchases Interest received TOTAL INCOME EXPENDITURE Insurances Lighting & Heating Property maintenance Telephone & Broadband Printing, Stationery & Postage Subscriptions & Donations Collection: maintenance & display Equipment maintenance Patio expenses Equipment purchases Advertising Volunteer Expenses Sundry expenses Bank charges TOTAL EXPENDITURE SURPLUS (DEFICIT) BALANCE SHEET AT 31 MARCH 2023 Equipment & Furniture Cash in hand Balance at bank Current Deposit Debtor Stock Less Creditor ACCUMULATED FUND Balance brought forward Surplus (Deficit) for year Balance carried forward Keith Jeary Hon Treasurer	2,611 326 1,035 2,329 760 256 504 5 6,810 654 1,355 1,548 60 267 115 2,305 44 163 1,695 104 403 378 54 9,145 (2,335) 1 50 26,941 0 222 533 27,747 -236 27,511 29,846 2,335 27,511 2023 £	5,877 1,605 564 394 170 7,652 649 914 499 144 161 91 875 398 1,107 1,533 245 0 107 0 6,724 928 1 116 24,748 4,644 505 30,014 -168 29,846 28,918 928 29,846 2022 £	5,877 1,605 564 394 170 7,652 649 914 499 144 161 91 875 398 1,107 1,533 245 0 107 0 6,724 928 1 116 24,748 4,644 505 30,014 -168 29,846 28,918 928 29,846 2022 £
			928
			1 116 24,748 4,644 505
			30,014 -168
			29,846
			28,918 928
			29,846

I have reviewed the above Account, without carrying out an audit, and confirm that it is in accordance with the financial records of the Museum. Colin Pryke 17[th] November 2023