Friends of Yeovil Country Park -supporting ond helping to mointoin Yeovil Country PGrk in conjunction with 5SDCCountryside Team~ Reference: FOYCP04042022 Dated: 04 Apri12022 Friends of Yeovil Country Park Trustees Annual Report for the Year ending 31 December 2021 Table of Contents Reference and administrative information Trustees Report Accounts Objectives and activities Summary of main achievements during the year Key pla ns for the future Reserves pol icy Risk DBS Report approval Friend5 of l'e011 Coiinttj. Park CIO RebT15tered Cliaiity No". 1185579 Yeoillil Country Park Centre, Fjrunswick Sireei, Yeoi'il. BA20 1 QZ
Trustees annual report forthe Year ended 31 December 2021 Reference and administrative information The reference and administrative information forms part of this report. Cha rity name Friends of Yeovil Country Pa rk CIO (Charitable Incorporated Orga nisationl Registered Charity number Charity No.. 1185579 Registered l October 2019 Principal a nd operational address Yeovil Country Pa, Brunswick Street, Yeovil. BA20 IQZ Trustees Trustees who served during the period from formation and up to the date of this report are as follows.. Gary Cashmore - Chairman,. o Nicholas Hill,. o Al ison Suter: James Fison,. o Edward Sadler,. o David Fincham - (elected 27 May 20211,. o Amanda Card - Treasurer (elected 2 September 20211 Constitution Friends of Yeovil Country Pa rk CIO was registered l October 2019, although already in existence lestabl ished January 20121 as a voluntary community group. A Constitution for the Friends of Yeovil Country Park CIO was prepa red a nd approved during the registration process a5 a CIO. Document first 155ued on the 26 September 2019 Document Reference.. FoYCP28042019 Trustees Report Friends of Yeovil Country Pa rk report and financial statement as a Charita ble Incorporated Organisation ICIOI for the Charity's second period ended 31 December 2021. Ourthanks to all of the Trustees and Members who generously gave their time and experknse over the yea r to achieve the goals of the Cha rity they are our most va lua ble asset. We have managed to retain our core volunteers associated with the group and have held scheduled meetings during the pandemic observing the government guidelines. Our existing Constitution caters for more reliance on the use of electronic media for communication. Friends of Yeoi'il Coiintry Park CIO Re!TlSteied Charits. No." 1185579 Yeoi'il CLlUiilry Park Ceiilre, t3rui)sl¢k Siiyel. I'eoi'il. FIA20 1 QZ Page 2
Trustees annual report forthe Year ended 31 December 2021 The operating year continued to be impacted by the coronavirus pandemic, mostly during the first half of the yea r, thereby restricting activities involving the public. The second half of the yea r i mproved and one of our key events, the Hal loween Trai I, proceeded but at a reduced publ ic attendance. This was not surprising due to publ ic fears and perceptions of the COVID-19 vi rus and guidance from the government. This was seen as a very successful event by the pa rents and children who attended. The Spring Trail was cancelled at short notice due to government restrictions. Perisha ble goods, chocolate Easter eggs donated by Crofton Stores were given to the emergency Well bei ng Hub set up by the Council. The eggs were distributed through emergency food orders, ma inly to families experiencing fina ncial hardshi p during the pandemic. We make special mention of and thank you to Crofton Stores who have been a major sponsor over many years. Two new Trustees were recruited and elected. bri nging the total to seven. One of these Trustees has subsequently been elected as the new Treasurer. Our existing Treasurer has supported a formal transition period to ensure a seamless handover. We are indebted to him for the sterli ng service and organisation of the linances si nce the inception of the Friends. He remains a Trustee and continues to actively support the group. Tesco Bags of Help project continued to be paused due to Covid-19 a nd the principal person who was going to deliver the community courses has left to undertake a new ca reer cha Ilenge. Friends of Yeovil Country Pa rk remains an active goi ng concern. Accounts The accounts were reviewed and approved by the Trustees. Refer to the attached file FOYCP Account and Statement 04April 2022. Since becoming a registered Charity and the recent appointment of a new treasurer. our existing bank requested that the ooanisation change the type of bank account currently being used to a business account for CIO charities. This was actioned on 23 November, signed by the Trustees and completed by the end December 2021. Income and Spending Accounting period l January 2021 to 31 December 2021 and the financial controls for the period for this report were reviewed. The accounts include funds and commitments from 31 December 2020 accounts. These amounted to £17,330.68 Funds generated principal income,. The Halloween trail generated an income of £826.11 bei ng the largest source of f unding during the fina ncia I period. This was supplemented by calendar sales f rom the 2020 calendar received during the first quarter by £146, together with other sundry sales. Friends of Yeoi'il Coiintry Park CIO Re!TlSteied Charits. No." 1185579 Yeoi'il CLlUiilry Park Ceiilre, t3rui)sl¢k Siiyel. I'eoi'il. FIA20 1 QZ Page 3
Trustees annual report forthe Year ended 31 December 2021 Public donations for dog biscuits over the year totalled £351.33 In total, receipts for the yea r amounted to £1,427.25 Key spending was for; The bul k of the costs were associated with increasi ng the a rea of woodla nd at Wyndham Hill by a third of a hectare. New fencing had to be contracted out due to COVID-19, and the planting of 500 trees were al I funded as part of the Postcode Lottery grant received in 2020. Work was invoiced to SSDC and reimbursed amounting to £4,259.25 Funding contribution to Park Yoga of £IOOO.00 and Halloween Trail expense5 of £233.11, together with other sundry purchases of £400.00 Google domain name yearly expenditure of £10.00 In total expenditure for the year amounted to £5,902.36 We had a pproxi mately 15 volunteers, excluding Trustees. Objectives and activities Fundraising opportunities were again impacted during the year due to COVID-19 and as such we did not actively pursue applications for new projects within the Park. Regular Friends meetings and reviews have been re-esta blished. Over the year a new Treasurer has been appointed. Summary of main achievements during the year Park yoga was funded jointly with South Somerset District Counci l and is a very va lua ble outdoor community event. We intend to support this activity next year, making ful l use of the Park and facil ities and engaging with the public using the Park. Yeovil Super Saturday held in September was attended with a stand to adverhse the Park and facil ities to the wider public. Donations were ta ken at this successful event. We did manage to run the Ha Ilowe'en Trail duri ng October, this being a significant event for the Park a nd engaging with the general public. We ask for a small fee for the children with parents (under lives freel. This generates an income after the costs of the trail display equipment and handouts are ta ken i nto consideration. This event is run together with the onsite Pa rk Ra nger team, which plays a n active role in the Trail layout for publ ic benefit. This Tra il was well attended by children and parents, thereby generating an income. Key plans for the future La rge publ ic events include Spring Trail and Hallowe'en Trai I; Establishing Friends website; Friends of Yeoi'il Coiintry Park CIO Re!TlSteied Charits. No." 1185579 Yeoi'il CLlUiilry Park Ceiilre, t3rui)sl¢k Siiyel. I'eoi'il. FIA20 1 QZ Page 4
Trustees annual report forthe Year ended 31 December 2021 Tesco Bag5 of Help Wildlife Trail project cornpletion, delayed due to the impact of COVID-19,' Park yoga sponsorship; Wi Idlife trail and Woodland tree planting project final completion- Exploring new fundra ising a nd sponsorship opportunities. Reserves policy Our reserves policy is to retain a working ca pital to cover costs incurred prior to income bei ng received,. cover unforeseen events; project overrun costs,. etc. The a mount is set at £2,500 unallocated reserves. Risk COVID-19 continuing impact and the potential of new variants may present new challenges in the future. The economic climate, with increasi ng inflation, is impacting family expenditure. DBS We will continue to review this for any new roles that we may undertake. No further action was required for this financia l year, since the guidance was obtained from DBS 14 October 2019. We currently have no Trustees, employees or volunteers who are in roles that a re eligible. Report approval Report approved by all of the servi ng Trustees of Friends of Yeovi I Country Park. Signed on behalf of the Trustees,. Gary Cashmore Amanda Card Position: Trustee- Chairman Position: Trustee Treasurer Date.. 04 April 2022 Date.. 04 April 2022 Friends of Yeoi'il Coiintry Park CIO Re!TlSteied Charits. No." 1185579 Yeoi'il CLlUiilry Park Ceiilre, t3rui)sl¢k Siiyel. I'eoi'il. FIA20 1 QZ Page 5
Friends of Yeovil Country Park CIO
Charity No: 1185579
Receipts and Payments Account and Statement of Balances for the year ending 31st December 2021
| Receipts Tesco Bags of Help Sales of Knitted/Handmade Items Sponsorship Pencil Sales Public Donations Post Code Lottery Award SSDC reimbursements Dog Biscuits Donations Super Saturday Post Card Sales/Donations Halloween Calendar Sales Sale of Photographic Prints Total Receipts Excess of Payments over Receipts RESERVE FUND |
Payments 0.00 Purchases 41.50 SSDC Invoices 0.00 Misc Expenses 2.40 Pencil Purchases 16.59 Calendar Printing 0.00 Spring Trail Expenses 0.00 Purchases for Park 351.33 Park Yoga 25.40 Activities 17.92 Halloween Expenses 826.11 Google Domain Cost 146.00 0.00 1,427.25 Total Payments 4,475.11 - 5,902.36 17,330.68 REPRESENTED BY: |
0.00 4,259.25 0.00 0.00 0.00 0.00 400.00 1,000.00 0.00 233.11 10.00 5,902.36 - 5,902.36 |
|---|---|---|
| Balance at start of year 1st Jan 2021 | ||
| - Excess of Payments over Receipts |
Balance at Bank 3/9/21 Current Account - Deposit Account Cash in hand of Treasurer (Safe) -4,475.11 Credits yet to be on statement Cheques (and Debit Card) not on statement |
11,874.17 0.08 1,214.43 233.11 |
| Balance to date | 12,855.57 | 12,855.57 |
Notes to Accounts:-
- These accounts should be read in conjunction with FoYCP Trustee Annual Report Reference: FOYCP04042022
Amanda Card, Honorary Treasurer
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Gary Cashmore, Chairman
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Date: 04 April 2022