BIENO Friends of Yeovil Country Park -5uppoffjno ttnd helpirtg to mointttin Yeovil Country Ptsrk in conjunttlon with SSDCCotsntryside TÈtsm- Reference: FOYCP14042021 Dated: 14 Apri12021 Friends of Yeovil Country Park Trustees Annual Report for the Year ending 31 December 2020 Table of Contents Reference and administrative information Trustees Report Accounts Objectives and activities Summary of main achievements during the year Key pla ns for the future Resetves Pol icy Risk DBS Report Approval Friends of yeoi.il Coiintry Park CIO Regiisiered Charity No.. 1185579 Yeoiijl Country Park Centre. Brunswick Street, Yeovil. BA20 IQZ Trustees annual report for the Year ended 310ecember 2020 Reference and administrative information The reference and administrative information forms part of this report. Charity name Friends of Yeovil Country Pa rk CIO (Charitable Incorporated Orga nisationl Registered Charity number Charity No.. 1185579 Registered l October 2019 Principal a nd Operational address Yeovil Country Pa￿, Brunswick Street, Yeovil. BA20 IQZ Trustees Trustees who served during the period from formation and up to the date of this report are as follows.. Mr Gary Cashmore- Chairman,. o Mr Nicholas Hill Treasurer,. Ms Alison Suter; o Mrjames Fison,. o Mr Edward Sadler. Constitution Friends of Yeovil Country Pa rk CIO was registered l October 2019, although already in existence lestablished January 20121 as a volunta ry community group prior to this date. A Constitution for the Friends of Yeovil Country Park CIO was prepared and approved during the registration process as a CIO. Document iss ued on the 26 September 2019 at Issue 2 status, Document Reference: FoYCP28042019 Trustees Report Friends of Yeovil Country Pa rk report and financial statement as a Charita ble Incorporated Organisation ICIOI for the Charity's first period ended 31 December 2020. Registration with the Charity Commission occurred l October 2019. Mention is given to the background of the Friends of Yeovil Country Park prior to registration for cla rification and with the understanding that all of the assets belonging to the Friends of Yeovil Country Pa rk would be transferred to the newly registered Charity in their entirety- This was ratified at a meeting of the Membership and Trustees. The accounts also reflect this position with a healthy balance of Funds for the newly formed Charity. The decision to register the FOYCP as a Charity was discussed over several yea rs and finally actioned in 2019. The principal reasoning behind the decision was that Page 2 Trustees annual report for the Year ended 310ecember 2020 it was becoming i ncreasingly difficult to access funding streams without being a registered charity yet the Friends group had effectively been running as a n unregistered charity since the group was first established. The Friends group relies entirely on voluntary time contribution from its Trustees, Membership and Volunteers in order to function. Coronavirus ICOVID-191 has had a severe impact on the group during the financial year with many events and activities cancelled or postponed and meetings disrupted. However, we have managed to carry out some tasks. Friends of Yeovil Country Pa rk remains an active goi ng concern. Accounts The accounts were reviewed and approved by the Trustees. Income and Spending Accounting period l October 2019 to 31 December 2021 and the financial controls for the period for this report were reviewed. The accounts include funds and commitments from the existing Friends organisation and these were transferred to the Cha rity l January 2020 totalling £9,104.57 Funds generated principal income,. Postcode Lottery Wyndham Hill Woodland funding, successful grant from money raised by @PostcodeLottery players. Friends have been awarded a grant of £7,000.00 received in June. Tesco Bag5 of Help Programme funding of £1,166.00 (reduced as a result of COVID-191. Friends have committed to provide £1,500.00 from existing funds, together with the Tesco £1,166.00 will give a budget of £2,666.00 A donation of £200.00 was received for the Spring Trail and Halloween Tra il, both of which had to be cancelled due to COVID-19. This will be carried over to subsequent years. Park Yoga sponsorship income of £630.00 was received in February as a 50°A contribution with the remainder of the sponsorship coming from the Friends existing funds. Other sources of income were the sale of dog biscuits £140.00 Key spending was for- This was limited to repai r/replacement of signage i n the Pa rk due to vandalism £895.04 expenditure in February Google domain name yearfy expenditure of £10.00 and general expenses of £4.85 We had a pproximately 25 volunteers, excluding trustees, during the financial period. Page 3 Trustees annual report for the Year ended 310ecember 2020 Objectives and activities Fundraising opportunities were severely restricted during the year due to the impact of COVID-19. Submitted a proposal to Tesco Bags of Help for the preparation of trail leaflets and a marked wal k in the Country Pa rk. Our submission was successful a nd awarded £1,666.00 to which the Friends have added £1,500.00 from existing funds. Submitted a proposal to Postcode Lottery to increase the woodland expanse at Yeovil Country Park improving biodiversity on poor grassland. Thanks to f unding raised by @PostcodeLottery players, Friends have been awarded a grant of £7,000 to help us increase the area of woodland at Wyndham Hil I by a thi rd of a hectare a nd pla nt over 500 trees. Summary of main achievements during the year Implemented IT enha ncements usi ng Google G-suite for non profits for the Friends with dedicated emai l addresses, common file storage for improved group communication. This wil I help public communication with the group. Wi Idlife trail and Woodland tree planting project commenced November. An area in the park has been fenced off with gated access, over 500 trees have been planted. Over the coming years this will contri bute to an improved environment and visitor area for the publ ic. Submission and continuation of Tesco Bags of Help project to produce trail leaflets which will become the mechanism to demonstrate to the community that the project funding is f rom Tesco Bags of Help grant scheme and Friends of Yeovil Country Park. Trai I markers will be erected and family wildlife sessions delivered, all of which bring benefits to the community. Aftervandalism to park signage a vandalism appeal was made tothe general publ ic via Just Giving to generate £895.04 which was s pent on repai r and new signage early in the year. Key plans for the future Public events Spring trail (Already cancelled due to COVID - 191 Halloween trail Establishing Friends website Tesco Bags of help Wildlife trail project completion Park yoga sponsorship Exploring fundraisi ng opportunities Page 4 Trustees annual report for the Year ended 310ecember 2020 Reserves Policy Our reserves policy is to retain a working capital to cover costs incurred prior to income bei ng received leg; Friends countryside calendar requires upfront expenditure before sales), cover unforeseen events, project overrun costs, etc. The amount is set at £2,500 unal located reserves. Risk COVID-19 represents a chal lenge going foNard in terms of the group carrying out some functions. Fundraising opportunities, public gatherings, events, volunteer assistance were severely impacted for 2020 with key fundra ising activities ca ncelled. On this basis it remains a risk for some futu￿ activities to abide with the government guidelines and keep the public safe. Some future activities may have to be pa used, delayed or rescheduled but the outlook remai ns positive that we will find a way through this. DBS We have contacted DBS for guidance 14 October 2019 and currently have no trustees, employees or volunteers who a re in roles that are eligible. We will continue to review this for any new roles that we may undertake. Report Approval Report approved by all of the seNi ng Trustees of Friends of Yeovi I Country Park. Signed on behalf of the Trustees,. //aa G Cashmore N Hill Position: Trustee- Chairman Position.. Trustee Treasurer Date.. 25 May 2021 Date.. 25 May 2021 Page S ## **Friends of Yeovil Country Park** ## **Charity No: 1185579** ## **Receipts and Payments Account and Statement of Balances for the year ending 31st December 2020** |**Receipts**
Grants
Sales of Knitted/Handmade Items
**Sponsorship**
Pencil Sales
**Public Donations**
Spring Trail Receipts
**SSDC reimbursements**
Dog Biscuits Donations
Super Saturday
Post Card Sales/Donations
Halloween
Calendar Sales
Sale of Photographic Prints
Total Receipts
-
**RESERVE FUND**
01/01/2020|**Payments**
8,166.00
**Purchases**
0.00
**SSDC Invoices**
200.00
**Misc Expenses**
0.00
Pencil Purchases
0.00
Calendar Printing
0.00
Spring Trail Expenses
630.00
HLF Funding Contribution
140.00
Well Dressing Expenses
0.00
Activities
0.00
Halloween Expenses
0.00
Web Expenses
0.00
0.00
**9,136.00**
Total Payments
-
Excess of Receipts over Payments
**9,136.00**
9,104.57
**REPRESENTED BY:**|0.00
895.04
4.85
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10.00
**909.89**
8,226.11
**9,136.00**| |---|---|---| |Transfer of funds from Friends Group||| |Excess of Receipts over Payments
-|Balance at Bank 4/1/2021
Current Account
8,226.11
Current No. 2 Account
Deposit Account
-
Cash in hand of Treasurer (Café safe)
Credits yet to be on statement|17,310.60
0.00
0.08
20.00
0.00| |Balance to date|**17,330.68**
Cheques (and Debit Card) not on statement|0.00| |||**17,330.68**| ## Notes to Accounts:- 1. This report covers the first period of the Charity Financial Year from 1 October 2019 to 31 December 2020 2. These accounts should be read in conjunction with FoYCP Trustee Annual Report Reference: FOYCP14042021 Nic Hill, Honorary Treasurer Gary Cashmore, Chairman **Date of statement production 25/5/21**