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2022-09-30-accounts

Friends of Green Fold

Trustees’ Annual Return

Trustees

Joanne Brown – Chair Melanie Gilkes – Vice Chair Suzanne Schofield – Secretary Jane Ashton – Treasurer Kayleigh Orrall – Social Media Trustee Jeanette Horrocks – Safeguarding Trustee Gary Anders – Head Teacher

Address

The Orchards Federation Highfield Road Farnworth Bolton BL4 0NS

Charity Number : 1185568

Web page: https://www.greenfold.bolton.sch.uk/statutory/fogf/

Facebook: @Friendsofgreenfold

Report of the trustees for the year ended 30[th] Sept 2022

Friends of Green Fold was established in September 2017. It functions mainly as a Parent Teacher Association for a Special Needs School. The Charity was registered in 2019 as a CIO; charity number 1185568. The seven trustees are voted in annually at the AGM and monthly meetings are held on a Friday during the school day.

Purpose

In setting our purpose the trustees have given careful consideration and regards to the charity commission’s public benefit guidance.

The object of the CIO is to advance the education of pupils of Green Fold School and others in the Orchards Federation in particular by:

Income and spending

We have had a much better year at Friends of Green Fold, as we have been able to hold some fundraising events, although on a smaller scale and hold face to face meetings which we had not been able to do due to the Coronavirus pandemic.

Our aim is to raise as much funds for Green Fold Special School and The Orchards, however, our priority has still been to keep the children, staff, our families, the wider community and ourselves, safe and well.

As we enter our sixth year of Friends of Green Fold and our fourth of being a registered charity, our fundraising efforts are hopefully going to get back on track as we can now hold more fundraising events. However, due to covid and now the rising costs of living, our efforts may still be affected. All charities have suffered as a result of the pandemic and we expect that it will still be challenging to access grants and funding going forward.

Our financial year runs from 1st October until 30th September. The bank balance at the year end 30.9.2021 was £16416.04 and we had petty cash of £101.95 which together totalled £16517.99. There were no cheques outstanding as at 30.9.2021. However, out of those funds the following were earmarked:

£10752.14 - Summer School 2021

£201.35 - Sensory Garden items

£599.75 - Leavers caps & gowns

Total = £11553.24

£16517.99 - £11553.24 = £4964.75 funds available.

In the financial period 1.10.2021 to 1.9.2022 we have had an income of £24049.97 and expenditure of £11734.93 which leaves a balance of £12315.04. We have paid for the leavers caps & gowns (£529.55) and reimbursed the summer school 2021 salaries (£6051.34) which were allocated in the 2020/2021 figures, out in the 2021/2022 financial period.

We were able to hold a Christmas Fair which is usually a lovely event tailored to meet the needs of the children and enjoyed with parents/carers. However, due to covid, we had to scale the event down and were unable to invite parents into school. The Christmas Fair is usually one of our most successful fundraising events. We managed to raise £887.05 from the event which included an online raffle, commission from Caulifower Cards from pupils designing their own Christmas cards/gifts and also donations in lieu of sending Christmas cards fundraiser.

We did not hold the Easter Disco again but classes held Easter activities. With thanks to the community we were able to ensure that all the children received an Easter egg or gift. We also ran another online raffle which raised £101.70. Kearsley Cricket Club also held an Easter raffle and raised £210.00 for Friends of Green Fold. With the monies we paid out for some further gifts for the children the event raised a total of £291.30.

We also very generously received £4155.02 in various donations throughout the year . These monies have been raised from various people holding sponsored events to raise funds, donations in memory of loved ones and parent/carer donations. We would like to thank everyone for their kindness, generosity and ongoing support.

We were able to hold the Park Run Takeover event in Queens Park which was a fantastic event with lots of Green Fold families and staff, past and present, taking part. This event raised £1078.85.

The Your School Lottery continues to bring in a steady stream of funds and so far this year we have received £1383.00. This includes monies from people who have very kindly donated their winnings back to the school.

We are signed up to Amazon Smile and this has raised £85.35.

We were able to run Summer School 2022. We already had £10752.14 of funds earmarked for summer school. However, we did not receive the summer school salaries 2021 invoice before our year end in 2020/2021 period. The summer school salaries were therefore paid out in the 2021/2022 financial year in the sum of £6051.34.

We received a grant from Bolton CVS towards the costs of for summer school 2022 & 2023 in the sum of £13700. We also received a grant from Arnold Clark in the sum of £1000.00 towards summer school costs. We also received £1315.00 from parents/carers in respect of summer school fees. The total expenditure up to 30.9.2022 for Summer school 2022 is £1491.88. However, we have not yet received the invoice for the summer school salaries so this will be paid out in the next financial year. There is currently £19223.92 earmarked for summer school 2022 salaries and summer school 2023.

Expenditure includes £3917.31 for purchases for school. This includes £529.55 for caps & gowns which were earmarked in 2020/2021 financial period. In addition we have also spent £1091.48 on light resources, £559.25 for a Switch Assessment Kits and £1737.03 for Sensory books for every class.

Other fees that have been paid out are £120.00 for auditing and licensing fees. We try to keep all outgoings which are not directly related to the children but necessary to a minimum.

As we enter our sixth year the bank balance at 30.9.2022 is £28562.07 and we have petty cash of £270.96 which together totals £28833.03. There are no outstanding cheques to be presented.

However, out of those funds we have the following monies earmarked:

£19223.92 - Summer School 2022/23

£333.97 - Sensory Books balance £281.98 - Crelling Harness

£250.00 - Leavers banner and T-shirts

£28833.03 - £20089.87 = £8743.16 funds available.

Fundraising

Friends of Green Fold continue to raise funds from the public, we hold a local Lotteries Licence and mainly interact with friends and family of people who are linked to Green Fold Specialist School. Our fundraising follows a pattern of events usually including a Christmas Fair, an Easter Event and a Summer Sponsored event. These activities fulfil the object to develop effective relationships between members of the whole school community by bringing them together for fun and exciting events. This is especially important given that our families are spread out across the borough and the majority come and go on buses allowing limited opportunity for parents and carers to interact.

We are registered with ‘your school lottery’ and regularly sell approximately 40 tickets a week. In addition to this we are registered with easyfundraising, Amazon Smile and Paypal.

We carry out our purpose by making grants to the school. We have a clear process (appendix 1) and will accept Requests for Funding (appendix 2) from any member of staff who feels they could enhance the education or experiences of the pupils in any way with our support.

If a request for funding is agreed staff can use the school requisition process to purchase an item and the bursar then invoices the charity to be reimbursed. If the request is substantially beyond our ability to fund an item then the Trustees will agree to apply for larger grants from other suitable charities.

Safeguarding

The trustees take Safeguarding very seriously, and we have a dedicated safeguarding trustee in Jeanette Horrocks who is employed by the school as a member of the children and families team. This year we have created our own safeguarding policy and now adopt this as oppose to the school version we used previously. We are keen to ensure that our volunteers are safe and fully understand their role when helping at school, therefore ensuring the safety of the children as well. We have an induction form, which we ask volunteers to read and sign prior to helping at an event. Due to the needs of the pupils the children are always supervised by either their Teachers or their parent and there should never be a need for our volunteers to be directly responsible for a child.

Our trustees receive annual safeguarding training via the school or directly from the Federations executive Head – Andy Feeley. Our future plans are to include a requirement for all trustees to be DBS checked and we will be offering/encouraging volunteers to submit a voluntary DBS check vie the school.

– - Appendix 1Friends of Green Fold Application for Funding Process

Click link to go to web page

Member of staff completes a FOG application for funding form (found on web page). They should then consult senior leadership team/head teacher who can sign the form if approved.

The form is given to one of the Friends of Green Fold Trustees either physically or electronically via friendsofgreenfold@gmail.com

If time is limited or a the cost is small the FOG trustees might discuss the application remotely. Otherwise it will be added to the agenda of the following meeting.

Following the meeting (within 1 week) one of the trustees will contact the applicant with the result and share what the trustees have agreed/or not. The school head and bursar will also be informed to ensure clarity.

Usually the applicant will follow the school process to purchase an item or experience. Following the arrival of the item or experience FOG would always appreciate a photograph to share with our supporters. At this point the school bursar can invoice the FOG treasurer.

– Appendix 2 Friends of Green Fold Application for Funding

Description of item/experience:

Cost:

How many children will potentially benefit?

Why is it needed and what do you expect the impact to be?

Have you consulted the senior leadership team prior to placing this bid?

Have you considered whether there are other funding streams which could cover or share the cost?

Name: Best way to contact you:

Signature: Signature of Head Teacher:

(required for bids in excess of £100)

PLEASE ATTACH A PRINT OUT OR LINK TO THE ITEM OR EXPERIENCE YOU WISH TO PURCHASE

Please return form to any FOG Trustee or email to: friendsofgreenfold@gmail.com

FRIENDS OF GREEN FOLD REGISTEREDCHARITY: 1185568 REGISTEREDCHARITY: 1185568 REGISTEREDCHARITY: 1185568
MAIN INCOME AND EXPENDITURE ACCOUNT 2021/2022
ACCOUNTING PERIOD 1.10.2021 TO 30.9.2022
**BALANCES BROUGHT FORWARD FROM 2020/2021 ** CREDIT DEBIT **BALANCE **
PETTYCASH 101.95
CHEQUES STILL TOBECASHED 0.00 0.00
CURRENT ACCOUNT 16,416.04
DEPOSIT ACCOUNT 0.00
TOTAL FUNDS AVAILABLE 16,517.99 0.00 0.00
INCOME EXPENDITURE NET
DONATIONS 4,155.02 0.00 4,155.02
PURCHASESFORSCHOOL 0.00 3,917.31 -3,917.31
YOURSCHOOL LOTTERY 1,383.00 0.00 1,383.00
CHRISTMASFAIR 2021 937.05 50.00 887.05
LICENCES &FEES 0.00 120.00 -120.00
SUMMERSCHOOL 2021 0.00 6,051.34 -6,051.34
AMAZONSMILE 85.35 0.00 85.35
EASTER EVENT 2022 311.70 20.40 291.30
SUMMERSCHOOL 2022 16,015.00 1,491.88 14,523.12
PARKRUN TAKEOVER 2022 1,162.85 84.00 1,078.85
TOTAL 24,049.97 11,734.93 12,315.04
BALANCE BROUGHT FORWARD FROM 2020/2021 16,517.99
CHQS STILL TOBECASHED 2020/2021 0.00
FUNDSAVAILABLE 16,517.99
BALANCE CARRIED FORWARD
PETTYCASH 270.96
CHEQUES STILL TOBECASHED 0.00
CURRENT ACCOUNT ASAT30.9.2022 28,562.07
DEPOSIT ACCOUNT 0.00
FUNDSAVAILABLE 28,833.03
MONIESEARMARKED FORSUMMERSCHOOL £19223.92
MONIESEARMARKED FORSENSORY BOOKS- BAL £333.97
MONIESEARMARKED FORCRELLINGHARNESS £281.98
MONIESEARMARKED FOR BANNER&T-SHIRTS £250.00
FUNDSAVAILABLE(INCPETTYCASH) £8743.16

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FRIENDS OF GREEN FOLD
DONATIONS 2021/2022
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
26.10.2021 PAY IN 000082 CHQFROM G & B HORSMAN - IRONMAN SPONSORSHIP 1,342.00
MONIES FROM KAT
18.11.2021 PAY IN 000083 CHQ- MISS D SHARPLES - DONATION RE MANCHESTER 100.00
MARATHON SPONSORSHIP
10.2.2022 PAY IN 000086 CASH - DONATION IN MEMORY OF C NUTTALL 40.00
DONATED BY J NUTTALL
25.2.2022 PAY IN 000087 CHQ- GREEN FOLD SCHOOL FUND A/C - 40.00
9.3.2022 PAY IN 000088 CASH - DONATION SENT VIA K ORRELL 27.80
14.4.2022 BACS BACS - BREAKING SURFACE FISHING MATCH - SENT VIA 180.00
K ORRELL
4.7.2022 PAY IN 000090 CHQ- MRS A SEWASTIANOW - DONATION 120.00
27.7.2022 CHQ000096 CHQ- G & B HORSMAN - DONATION 1,000.00
14.9.2022 BACS PAYPAL - DONATIONS FROM PAUL & HAMDI BOXING MATCH 1,305.22
& AUCTION
TOTAL INCOME 4,155.02 TOTAL EXPENDITURE 0.00
4,155.02

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FRIENDS OF GREEN FOLD
PURCHASES FOR SCHOOL 2021/2022
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
1.12.2021 CHQ000073 BMBC - INV GF21.22/11 - CAP & GOWNS 529.55
7.12.2021 CHQ000075 BMBC - INV GF21.22/13 - LIGHT RESOURCES 1,091.48
23.6.2022 CHQ000080 BMBC - INV GF22.23/04 - 50% CONTRIBUTION TOWARDS 559.25
SWITCH ASSESSMENT KITS
23.6.2022 CHQ000081 BMBC - INV GF 22.23/05 - SENSORY BOOKS 1,737.03
TOTAL INCOME 0.00 TOTAL EXPENDITURE 3,917.31
-3,917.31

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FRIENDS OF GREEN FOLD
YOUR SCHOOL LOTTERY
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
5.10.2021 BACS YOUR SCHOOL LOTTERY - £82.80 TICKET 98.70
SALES & £15.90 DONATED WINNINGS
26.10.2021 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 15.90
2.11.2021 BACS YOUR SCHOOL LOTTERY - TICKET SALES 82.00
10.11.2021 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 14.40
23.11.2021 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 14.40
30.11.2021 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 15.60
7.12.2021 BACS YOUR SCHOOL LOTTERY - £101.60 TICKET SALES 117.50
& £15.90 DONATED WINNINGS
14.12.2021 BACS YOUR SCHOOL LOTTERY - £15.90 & £14.40 30.30
DONATED WINNINGS
30.12.2021 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 15.90
5.1.2022 BACS YOUR SCHOOL LOTTERY - £81.60 TICKET SALES 96.00
& £14.40 DONATED WINNINGS
11.1.2022 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 15.00

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26.1.2022 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 15.00
8.2.2022 BACS YOUR SCHOOL LOTTERY - £99.60 TICKET SALES 114.90
& £15.30 DONATED WINNINGS
22.2.2022 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 28.20
£14.10 X2
1.3.2022 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 14.10
8.3.2022 BACS YOUR SCHOOL LOTTERY - TICKET SALES 74.40
15.3.2022 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 13.80
5.4.2022 BACS YOUR SCHOOL LOTTERY - TICKET SALES £70.40 & 83.30
£12.90 DONATED WINNINGS
12.4.2022 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 26.40
£13.50 & £12.90
20.4.2022 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 12.90
4.5.2022 BACS YOUR SCHOOL LOTTERY - TICKET SALES 68.80
17.5.2022 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 12.90
24.5.2022 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 12.90
31.5.2022 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 12.90

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7.6.2022 BACS YOUR SCHOOL LOTTERY - £86.00 TICKET SALES 98.90
& £12.90 DONATED WINNINGS
21.6.2022 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 12.90
5.7.2022 BACS YOUR SCHOOL LOTTERY - TICKET SALES 67.60
12.7.2022 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 25.20
£12.60 X2
2.8.2022 BACS YOUR SCHOOL LOTTERY - TICKET SALES 65.60
23.8.2022 BACS YOUR SCHOOL LOTTERY - DONATED WINNINGS 12.30
6.9.2022 BACS YOUR SCHOOL LOTTERY - £82.00 TICKET SALES & 94.30
£12.30 DONATED WINNINGS
TOTAL INCOME 1,383.00 TOTAL EXPENDITURE 0.00
1,383.00

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FRIENDS OF GREEN FOLD
CHRISTMAS FAIR 2021
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
9.12.2021 PAY IN000084 CASH RAISED ATCHRISTMASFAIRS 298.80 8.12.2021 PC1 CASH FOR£501ST PRIZE IN THECHRISTMASRAFFLE 50.00
14.12.2021 PAY IN000085 CASH - FURTHERCASH RAISED ATCHRISTMASFAIR 11.00
10.1.2022 BACS RAFFALL LTD - PROCEEDSFROMONLINE RAFFLE 391.50
14.1.2022 BACS CAULIFLOWERCARDS-COMMISSION FROM XMAS 84.25
CARDS & GIFTSALES
10.2.2022 PAY IN000086 CASH - FURTHER MONIESRECEIVED 4.00
23.2.2022 BACS PAYPAL - MONIESFROM FACEBOOK FUNDRAISER 147.50
DONATIONSTOFOGIN LIEU OF XMAS CARDS
TOTAL INCOME 937.05 TOTAL EXPENDITURE 50.00
887.05

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FRIENDS OF GREEN FOLD
LICENCES & FEES 2021/2022
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
1.12.2021 CHQ000074 MR W LATHAM - AUDIT FEE 2020/21 100.00
6.3.2022 CHQ000077 BOLTON COUNCIL - SMALL SOCIETY LOTTERY LICENCE 20.00
TOTAL INCOME 0.00 TOTAL EXPENDITURE 120.00
-120.00

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FRIENDS OF GREEN FOLD
SUMMER SCHOOL 2021
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
7.12.2021 CHQ 000076 BMBC- INVGF21.22/14 -STAFFSALARIESFOR 6,051.34
SUMMERSCHOOL 2021
TOTAL INCOME 0.00 TOTAL EXPENDITURE 6,051.34
-6,051.34

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FRIENDS OF GREEN FOLD
AMAZON SMILE 2021/2022
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
13.12.2021 BACS AMAZON SMILE 20.03
23.2.2022 BACS AMAZON SMILE 28.94
9.5.2022 BACS AMAZON SMILE 18.89
16.8.2022 BACS AMAZON SMILE 17.49
TOTAL INCOME 85.35 TOTAL EXPENDITURE 0.00
85.35

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FRIENDS OF GREEN FOLD
EASTER EVENT 2022
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
9.5.2022 PAY IN 000089 KEARSLEY CRICKET CLUB - MONIES RAISED FROM 210.00 1.5.2022 PC 3 THE WORKS(KO)- EASTER GIFTS FOR PUPILS 20.40
EASTER RAFFLE
19.7.2022 BACS RAFFALL - MONIES RAISED FROM ONLINE RAFFLE 101.70
TOTAL INCOME 311.70 TOTAL EXPENDITURE 20.40
291.30

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FRIENDS OF GREEN FOLD
SUMMER SCHOOL 2022
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
9.5.2022 BACS BOLTON CVS-GRANT TOWARDS SUMMER SCHOOL 2022/2023 13,700.00 23.6.2022 CHQ 000079 BMBC-INV 22.23/04-CAR BELT LOCKS FOR MINIBUS 101.88
FOR SUMMER SCHOOL
27.5.2022 BACS ARNOLD CLARK-GRANT TOWARDS SUMMER SCHOOL 1,000.00
24.6.2022 CHQ 000082 MRS J HORROCKS-RHS BRIDGEWATER TRIP TICKETS 63.25
18.7.2022 PAYIN 000093 CASH-VARIOUS SUMMER SCHOOL FEES 940.00
24.6.2022 CHQ 000083 CREATIVE SUPPORT LTD-SPACE CENTRE TRIP 45.00
18.7.2022 PAY IN 000094 CASH-VARIOUS SUMMER SCHOOL FEES 375.00
19.7.2022 CHQ 000086 MISS J WHITTLESTON-BUBBLE MAKING EQUIPMENT 156.66
28.7.2022 PC 5 ASDA-REFRESHMENTS 15.60
1.8.2022 PC 6 ASDA-FUEL FOR MINIBUSES 120.01
1.8.2022 PC 7 ASDA-FUEL FOR MINIBUSES 79.98
5.8.2022 PC 8 BOUNCE A LOT NORTHWEST-BOUNCY CASTLE 120.00
15.9.2022 CHQ 000087 BMBC-INV GF22.23/06-CRELLING HARNESSES 789.50
TOTAL INCOME 16,015.00 TOTAL EXPENDITURE 1,491.88
14,523.12

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FRIENDS OF GREEN FOLD
PARKRUN TAKEOVER 2022
DATE TYPE INCOME AMOUNT DATE TYPE EXPENDITURE AMOUNT
18.7.2022 PAY IN 000092 CASH - SPONSOR MONIES & DONATIONS 332.85 15.7.2022 CHQ000085 MRS J BROWN - REIMB MEDALS FOR PARK RUN 84.00
18.7.2022 PAY IN 000095 CASH - SPONSOR MONIES 600.00
14.9.2022 BACS PAYPAL - PARKRUN FACEBOOK FUNDRAISER 230.00
TOTAL INCOME 1,162.85 TOTAL EXPENDITURE 84.00
1,078.85

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