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2020-12-31-accounts

DocuSign Envelope ID: 882B2504-D279-4BF2-89D1-59B59CCFE22E

Charity number: 1185543

CAMBRIDGE FORUM FOR THE CONSTRUCTION INDUSTRY

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

DocuSign Envelope ID: 882B2504-D279-4BF2-89D1-59B59CCFE22E

CAMBRIDGE FORUM FOR THE CONSTRUCTION INDUSTRY

CONTENTS

Page
Reference and Administrative Details of the CIO, its Trustees and Advisers 1
Trustees' Report 2 - 4
Independent Examiner's Report 5 - 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9 - 16

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CAMBRIDGE FORUM FOR THE CONSTRUCTION INDUSTRY

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CIO, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 DECEMBER 2020

Trustees Simon Smith (Chair)
Peter Northmore (Treasurer)
James Abraham
Meredith Bowles
Colin Brown
David Emond
Bob Ensch
Emma Fletcher
Joel Gustafsson
Gavin Heaphy
Colin Jones
Mark Long
Isabel McTiffin
Stuart Websdale
Alison Wring
Charity registered
number
1185543
Principal office
c/o Northmore Associates
22 Hills Road
Cambridge
Cambridgeshire
CB2 1JP
Independent Examiner
M Hewett ACA DChA
Peters Elworthy & Moore
Chartered Accountants
Salisbury House
Station Road
Cambridge
CB1 2LA
Bankers
Barclays Bank
9-11 St Andrew's Street
Cambridge
CB2 3AX

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CAMBRIDGE FORUM FOR THE CONSTRUCTION INDUSTRY

TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

The Trustees present their annual report together with the financial statements for the Cambridge Forum for the Construction Industry (CFCI), the Charitable Incorporated Organisation (CIO) for the period 1 January 2020 – 31 December 2020. The Trustees confirm that the report and financial statements of the CIO comply with the current statutory requirements, the requirements of the CIO governing documentation and the provisions of the Statement of Recommended Practice (SORP), applicable to the Charities preparing their accounts in accordance with the financial reporting standards applicable in the UK and the Republic of Ireland (FRS102) (second edition of the Charities SORP (FRS 102) October 2019, effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

The objectives of the CIO are to further the education and development of the construction industry in Cambridge, specifically:

The Trustees have reviewed the objectives and activities of the CIO and consider they are in accordance with the Charity Commission guidelines on public benefit.

The CIO also has a programme of functions and meetings for members which further enhance the learning, education and inform the members of current developments in the Industry.

REVIEW OF ACTIVITIES AND THE IMPACT OF CORONAVIRUS

The CFCI was established in the late 1980s to advance the Education and understanding of individuals who are connected to, involved or practicing in the construction industry in all Public, Private and mixed developments in all sectors of the industry.

During the pandemic the CFCI has continued to hold events for the benefit of the members, although the normal format of evening meetings was suspended during the year and virtual on line events took place. Equally the planned Annual Dinner, Chairman’s Garden Party and other events were also suspended. The Annual Awards were hosted on line and the CFCI’s usual involvement with the City Council’s Considerate Contractor scheme continued.

The pandemic has curtailed the actual CFCI events and therefore the ability for members to contribute to the events with the purchase of tickets, with costs incurred for on line events which has led to a reduction in income. However CFCI continued to award grants to members and member organisations.

POSITIVE IMPACT

The membership (of approximately 900) has continued to support the CFCI events and the membership level has been maintained. Equally attendance at the virtual events has been high, in some cases in excess of 200 attendees, more than our typical actual events. The Trustees maintained its programme in line with the objectives of funding grants to members / organisations who apply through the Grants process.

Therefore the Trustees believe a positive outcome is the move to virtual meetings which they believe will sustain going forward with a mix of actual and virtual meetings. This will reduce the time members need to travel and improve the sustainability and carbon footprint of the CIO.

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TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2020

FINANCIAL REVIEW

Total income during the year was £28,433 (2019: 82,470) which comprised income from subscriptions of £26,835 (£2019: £29,429), meetings and conferences of £707 (£2019: £3,709), fundraising events of £nil (£2019: 48,447) and investment income of £891 (2019: £885). Income from fundraising events and meetings/conferences was negatively impacted by the Covid-19 pandemic due to postponements and cancellations. Total expenditure for the year was £46,736 (£2019: 87,765) of which £3,246 (2019: £43,574) related to fundraising costs, £6,082 (2019: £11,119) related to direct charitable expenditure, £16,608 (2019: £16,822) to support costs and £20,800 (2019: £16,250) was awarded in grant payments. Expenditure exceeded income by £18,303 (2019: £5,295) reflecting that the level of grant awards was maintained despite the decrease in income.

At 31 December 2020 the CIO had reserves of £146,075 (2019: £164,378), which are all unrestricted.

FINANCIAL IMPACT OF COVID-19 AND GOING CONCERN

The pandemic has reduced the activities of the CIO and the ability to improve the income and with events continuing and grants being maintained has resulted in a deficit for the year of (£15,303). The Trustees consider this is an expected position given the pandemic and consider the reserves are more than adequate to absorb this unusual position without requiring any compensatory action or contingency planning.

We have not curtailed the activities of the CIO and the Trustees continue to deliver the programme for the membership and support the grants programme.

The Trustees have discussed the financial position and are satisfied that the current position is sustainable in the short to medium term, given the CIO’s reserve position. For this reason the Trustees are content that the CIO can continue to operate as a going concern.

RESERVES POLICY

At 31 December 2020 the CIO had unrestricted funds of £146,075. In order to meet the day to day objectives of the CIO the Trustees consider that funds of £25,000 to cover six months of expenditure would be satisfactory.

Free reserves (unrestricted funds less fixed assets) were £146,075 at the period end and therefore the Trustees are not seeking to increase these available funds. CFCI is long and well established and believes its financial position is strong.

The Trustees are satisfied that the free reserves are adequate to support the CIO and there is no need to implement other supporting measures.

The Trustees have discussed their plans for the future and in the short term propose to invest some of the reserves in updating their website, to make it more user friendly for members and to provide a more cohesive approach to booking meetings, events, etc. In the medium term, due to its popularity of the Webinars, it is looking into the feasibility of recording events, which could then be uploaded onto the website for those who are unable to attend.

Their longer term vision is to provide more grants to give opportunities for younger people to join the construction industry, using such platforms as RYLA (Rotary Youth Leadership Awards), CFCI Built Environment study grants to individual students, promoting female engineers, mentoring, etc.

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21 May 2021

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INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

Independent examiner's report to the Trustees of Cambridge Forum for the Construction Industry ('the CIO')

I report to the charity Trustees on my examination of the accounts of the CIO for the year ended 31 December 2020.

Responsibilities and basis of report

As the Trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the CIO's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the CIO has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the CIO as required by section 130 of the 2011 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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INDEPENDENT EXAMINER'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2020

This report is made solely to the CIO's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the CIO's Trustees those matters I am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the CIO and the CIO's Trustees as a body, for my work or for this report.

Signed:

Dated:

09 September 2021 | 15:51 BST

M Hewett ACA DChA Peters Elworthy & Moore

Chartered Accountants

Salisbury House

Station Road

Cambridge

CB1 2LA

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STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020

Note
INCOME:
Charitable activities
2
Other trading activities
3
Investments
4
TOTAL INCOME
EXPENDITURE ON:
Raising funds
5
Charitable activities
6
TOTAL EXPENDITURE
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Total funds brought forward
Net movement in funds
TOTAL FUNDS CARRIED FORWARD
Unrestricted
funds
2020
£
27,542
-
891
28,433
3,246
43,490
46,736
(18,303)
164,378
(18,303)
146,075
Total
funds
2020
£
27,542
-
891
28,433
3,246
43,490
46,736
(18,303)
164,378
(18,303)
146,075
Total
funds
2019
£
33,138
48,447
885
82,470
43,574
44,191
87,765
(5,295)
169,673
(5,295)
164,378

All income and expenditure in 2019 was unrestricted.

The notes on pages 9 to 16 form part of these financial statements.

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21 May 2021

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

1. ACCOUNTING POLICIES

1.1 BASIS OF PREPARATION OF FINANCIAL STATEMENTS

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (second edition of the Charities SORP (FRS102) October 2019, effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

These accounts have been prepared using merger accounting and as such the comparative figures shown in the Statement of Financial Activities and Balance Sheet for 2019 all relate to Cambridge Forum for the Construction Industry (unincorporated charity). The net assets of which were transferred to Cambridge Forum for the Construction Industry (CIO) on 1 January 2020.

Cambridge Forum for the Construction Industry (CFCI) meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

1.2 INCOME

All income is recognised once the CIO has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.

Subscription income is recognised in the period to which it relates and is invoiced for the calendar year. Any amounts unpaid at the end of the year is included in debtors.

Income for meetings, conferences and events is recognised in the year in which the event takes place. Any income received in advance for an event in a future period is carried forward as deferred income.

1.3 EXPENDITURE

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.

Expenditure on raising funds includes all expenditure incurred by the CIO to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

1. ACCOUNTING POLICIES (CONTINUED)

1.3 EXPENDITURE (CONTINUED)

Expenditure on charitable activities is incurred on directly undertaking the activities which further the CIO's objectives, as well as any associated support costs.

Support costs including governance costs are those costs incurred directly in support of expenditure on the objects of the CIO. Governance costs are those incurred in connection with administration of the CIO and compliance with constitutional and statutory requirements.

Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as a commitment, but not accrued as expenditure.

All expenditure is inclusive of irrecoverable VAT.

1.4 DEBTORS

Trade and other debtors are recognised at the settlement amount after any trade discount offered.

Prepayments are valued at the amount prepaid net of any trade discounts due

1.5 CASH AT BANK AND IN HAND

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

1.6 LIABILITIES AND PROVISIONS

Liabilities are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the CIO anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

1.7 FINANCIAL INSTRUMENTS

The CIO only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

1.8 FUND ACCOUNTING

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the CIO and which have not been designated for other purposes.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

2. INCOME FROM CHARITABLE ACTIVITIES

Unrestricted
funds
2020
£
Subscriptions
26,835
Meetings & Conferences
707
27,542
Total
funds
2020
£
26,835
707
27,542
Total
funds
2019
£
29,429
3,709
33,138

3. INCOME FROM OTHER TRADING ACTIVITIES

Income from fundraising events

Unrestricted Total Total
funds funds funds
2020 2020 2019
£ £ £
Fundraising Events - - 48,447

4. Investment Income

Unrestricted Total Total
funds funds funds
2020 2020 2019
£ £ £
Bank Interest 891 891 885

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

5. EXPENDITURE ON RAISING FUNDS

COSTS OF RAISING VOLUNTARY INCOME

Unrestricted
funds
2020
£
Suppers
-
Dinners
750
Awards
2,496
Lego
-
Garden party
-
3,246
Total
funds
2020
£
-
750
2,496
-
-
3,246
Total
funds
2019
£
560
32,851
5,374
3,573
1,216
43,574

6. ANALYSIS OF EXPENDITURE BY ACTIVITIES

Charitable activities
TOTAL 2019
Analysis of direct costs
Meetings
Activities
undertaken
directly
2020
£
6,082
11,119
Grant
funding of
activities
2020
£
20,800
16,250
Support
costs
2020
£
16,608
16,822
Total
funds
2020
£
43,490
44,191
Total
funds
2020
£
6,082
Total
funds
2019
£
44,191
Total
funds
2019
£
11,119

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

6. ANALYSIS OF EXPENDITURE BY ACTIVITIES (CONTINUED)

Analysis of support costs

Bank charges
Secretarial / accountancy services
Website costs
Professional fees
Insurance
Postage, printing and stationery
Accountancy and Independent Examination (Governance)
Total
funds
2020
£
591
11,679
822
759
183
-
2,574
16,608
Total
funds
2019
£
-
8,948
1,732
5,794
275
73
-
16,822

7. ANALYSIS OF GRANTS

Grants to Total Total
Institutions funds funds
2020 2020 2019
£ £ £
Charitable Donations 20,800 20,800 16,250

The CIO has made the following material grants to institutions during the year:

NAME OF INSTITUTION
Form The Future
Lighthouse Construction Industry Charity
Cambridge Carbon Footprint
Class of Your Own
Evergreen School
Camb Architects
2020
£
12,000
5,000
2,000
1,800
-
-
20,800
20,800
2019
£
12,000
-
2,000
-
1,000
1,250
16,250
16,250

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

8. INDEPENDENT EXAMINER'S REMUNERATION

2020 2019
£ £
Fees payable to the CIO's independent examiner in respect of:
The independent examination of the CIO's annual accounts 1,674 -
Preparation of statutory charity accounts under SORP 900 -

9. KEY MANAGEMENT PERSONNEL, TRUSTEES' REMUNERATION AND EXPENSES

The Charity considers its key management personnel to be the Trustees. The Trustees all give their time and expertise without any form of remuneration or other benefit in kind (2019: £Nil).

During the year, no Trustees received any remuneration or other benefits in kind (2019 - £NIL).

During the year ended 31 December 2020, no Trustee expenses have been incurred or have been paid directly to a third party (2019 - £NIL).

10. DEBTORS

DUE WITHIN ONE YEAR
Prepayments
2020
£
8,920
8,920
2019
£
2,300
2,300

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors
Other creditors
Accruals and deferred income
Resources deferred during the year
2020
£
2,025
1,270
44,720
48,015
2020
£
39,146
2019
£
-
1,724
713
2,437
2019
£
-

The deferred income relates to income that was not refunded to members by 31 December 2020 as a result of cancelled events throughout the year due to the Covid-19 pandemic.

12. RELATED PARTY TRANSACTIONS

Peter Northmore, a Trustee of CFCI is a director of Northmore Associates Limited. This company has been used for secretarial and accounting duties throughout the year. These costs are included in secretarial/accountancy services and amount to £11,653 for the year ended 31 December 2020. The secretarial duties are charged at a flat rate of £6,000 per annum whilst the accounting duties are charged at a flat rate per hour. Any expenses incurred by Northmore Associates were refunded by the CIO.

With regards to the other trustees, other related party transactions include the purchase of award/dinner evening tickets which were either refunded after the events were cancelled due to Covid-19 or were carried forward in deferred income. Any transactions were made at arms length.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

13. MERGER DETAILS

Cambridge Forum for the Construction Industry, a CIO, was constituted on 27 September 2019 and gained charitable status on that date. The registered charity number is 1185543. Cambridge Forum for the Construction Industry (charity number 1099113), the unincorporated entity, has been closed.

All the assets of Cambridge Forum for the Construction Industry (unincorporated) were transferred to Cambridge Forum for the Construction Industry (CIO) with effect from 1 January 2020. The Cambridge Forum for the Construction Industry (CIO) also agreed to discharge the liabilities of Cambridge Forum for the Construction Industry (unincorporated) as they fell due for payment.

The details below show the unincorporated charity's net assets at the date of transfer. The comparative figures shown in the Statement of Financial Activities and Balance Sheet for the prior year all relate to Cambridge Forum for the Construction Industry (unincorporated).

As stated in the Trustees' Report, net assets of the unincorporated charity were transferred on 1 January 2020 and were as follows:

Current assets
Current liabilities
Total
funds
2019
£
166,815
(2,437)
164,378

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