Trustees’ annual report (including Directors’ report) for the period
From: 27.09.2019 To: 30.09.2020
Charity name: Rainbow Foundation Sunderland
Charity registration number: 1185537
Company number:
Objectives and activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The organisation was founded in 2016 as a voluntary organisation, to support the LGBT+ community in Sunderland, in 2019 we were awarded charitable status, and have since focussed on providing information, advice and support to members of the LGBT+ community in the North East of England, as a region. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The organisation over the last year has focussed working closely with members of the lesbian, gay, bisexual and trans (LGBT+) community in the North East of England. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees of the organisation have produced a visual annual report which will be shared with stakeholders demonstrating the impact the organisation has provided to members of the LGBT+ community in the North East of England. The trustees have clear impact reporting procedures in place. |
| Additional information | ||
| Contribution made by volunteers |
Para 1.38 | Volunteers have had a huge impact on the way in which we have been able to deliver our work over the last twelve months, and the trustees pass on their thanks to all of the volunteers that have donated hours and hours of service to support others. |
Achievements and performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The organisation once again received a nomination in the National Diversity Awards. The organisation also received a nomination in the Best of Wearside Awards in 2020, but these have since been postponed until 2021 due to the ongoing Covid-19 pandemic. |
|
|---|---|---|---|
Additional information
| Additional information | ||
|---|---|---|
| Achievements against objectives set |
Para 1.41 | The organisation has improved its final position, above what was initially planned and despite the ongoing uncertainty within the third sector, due to the ongoing Covid-19 pandemic. |
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising performance has been poor this year, mainly due to the fact that fundraising events had to be cancelled and postponed due to the ongoing pandemic. |
Financial review
| Financial review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial position at the end of the year is healthy. A healthy unrestricted reserves amount will be carried forward by the trustees into the new financial year, and this amount of money will enable the organisation to expand services, and to make improvements to current service provisions. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Unrestricted financial reserves are held to ensure that the organisation is able to continue with its work in times of uncertainty, particularly shown through the Covid-19 pandemic. |
| Amount of reserves held | Para 1.22 | At the end of the organisations first financial year as a CIO, the organisation will move into the new financial year with a reserve amount of £8,119.37, of which £6,942.29 is restricted expenditure, and £1,177.08 is unrestricted reserves. |
Additional information
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal source of funding for the organisation over the last year has been grant funding. We were provided with a £5,000 grant from Gateshead Council as part of the national roll-out of funding to businesses that were impacted by the ongoing Covid-19 pandemic. This funding was used to secure our office base at the Pride Media Centre, and to make IT upgrades to enable home working and remote-service delivery. |
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | The principal risks facing the charity moving forward continues to be the impact of Covid-19 on service delivery and the limited opportunities for face-to-face contact with service users. |
Structure, governance and management
| Type of governing document: for example,trust deed, memorandum and articles of association etc |
Para 1.25 | The organisation is governed by its Articles of Associations. There are no recommendations to change the Articles of Association at this time. |
|---|---|---|
| How is the charity constituted? for example limited company, unincorporated association, CIO |
Para 1.25 | Rainbow Foundation is a Charitable Incorporated Organisation (CIO). |
Reference and administrative details
Charity name Rainbow Foundation Sunderland Other name the charity uses Rainbow Foundation Registered charity number 1185537 Charity’s principal address Pride Media Centre, Stonehills, Gateshead, NE10 0HW
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Ryan Houston | 2019-2020 | |||
| Jack Wilson | 2019-2020 | |||
| Ash Johns | 2019-2020 | |||
| Laura Wilmott | 2019-2020 | |||
| James Davidson | 2019-2020 | |||
| Robert Ruttley | 2019-2020 | |||
Declarations
The company has taken advantage of the small companies’ exemption in preparing the report above.
The trustees declare that they have approved the trustees’ report (including directors’ report) above.
Signed on behalf of the charity’s trustees/directors
Signature(s) Ash Johns Full name(s) Ryan Houston Position (for example Chair Director Secretary, Chair, etc) Date 4/11/2020 5/11/2020
A Johns
| Balance Sheet | Rainbow Foundation CIO (As of 27/09/19) | ||
|---|---|---|---|
| Income | |||
| C/F Grants National Lottery Community Foundation Tyne & Wear Gentoo Community Foundation Durham Tees Valley Community Foundation Comic Relief Sunderland City Council Gateshead Council Other Grants General Fundraising & Donations Membership Lottery Events Sponsorship LGBTQ North East Awards |
2020 | ||
| 348.41 | |||
| 7,180.00 8,180.00 210.00 1,000.00 1,000.00 300.00 1,000.00 5,000.00 2,190.00 |
|||
| 778.83 9.00 35.62 |
|||
| 1,700.00 | |||
| Total income | 28,583.45 | ||
| Expenditure | |||
| Outgoings | |||
| Marketing Website Development Costs Room Hire Volunteer Expenses Professional Fees Specialist Projects Project Costs (Inc Engagement) - Hardship - Sexual Health Resarch + Evaluation Costs Organisation Development Computer Equipment Fundraising |
1,373.33 601.59 5,706.31 2,695.90 945.40 |
||
| 3,635.53 283.03 54.07 592.31 |
|||
| 1,304.56 68.77 |
| Training Resources LGBTQ North East Awards Resources |
705.90 1,621.60 |
|
|---|---|---|
| 1,224.19 | ||
| £20,812.49 £8,119.37 |
||
| Total expenditure | ||
| Closing Bank Balance (to be C/F) | ||
| Of which is Restricted Of which is Unrestricted Reserves Balance check (should be Zero) |
||
| £6,942.29 | ||
| £1,177.08 | ||
| £0.00 |
Wednesday 3rd of November
I confirm receipt of accounts prepared by Rainbow Foundation for independent examination.
I can confirm, having examined the documents presented the following:
Income:
£28,812.49
Expenditure:
£20.812.49
Carrying forward the amount of: £8119.37
Of which
£6942.29 is restricted to be spent as part of funded project work.
Receipts and evidence of expenditure were reviewed, and I confirm that I have no concerns regarding the expenditure of the organisation, and it is my independent view that the organisation has clear and concise management processes of managing money, both from the public and provided by grant funders, as well as well-rounded processes on reporting impact of work.
Independently Examined by A. Olsen, as appointed by attendees of the Annual General Meeting in 2019.