## **Trustees’ Annual Report For the year ended 5 April 2021**
## **Objectives and Activities**
## Summary of the purposes of the charity as set out in its governing document
‘To promote the voluntary sector for the benefit of the public in particular but not exclusively by the provision of accommodation, advice, information and support to voluntary, community and social enterprise organisations principally but not exclusively in the local government areas of Staffordshire and Stoke on Trent and their environs so as to enable them to pursue or contribute to any charitable purpose.’
The Friends are also mindful of their strategic aims (included within the business plan):
- To encourage and attract public engagement
- To increase activity within and around the Guildhall
- To promote community/public agency/commercial use of the building to ensure viability
- To promote the history of the Guildhall
## Summary of activities in relation to purpose
Due to Covid 19 the Guildhall has not been open to the public during the past financial year, although the lease-holder, Support Staffordshire, has permitted those VCSE groups renting the offices to operate from the Guildhall in nonlockdown periods. The objectives can only become fully operational when the Friends have the lease (scheduled currently for 2025). The building is scheduled to re-open for the public in September 2021. The reception area, for which the Friends are responsible, is undergoing a refit enabling it to be more available for use by VCSE groups.
Due to Covid 19 it has also not been possible to pursue any of the strategic aims with the exception of producing new promotional material to be made available in line with the re-opening of the building.
## Additional information
## Organisational structure and trustees
Having held the first official AGM in December 2020 (later than anticipated due to delays in getting the accounts audited) it is intended that the 2021 AGM will be held in October or November, when the current trustees will be reviewed.
## **Charity name: Friends of the Guildhall, Newcastle under Lyme**
## **Charity no: 1185531**
**Registered address: The Guildhall, High Street, Newcastle under Lyme, Staffs, ST5 1PW**
## Independent Examiner’s Report to the Trustees’ of Friends of The Guildhall Newcastle-Under-Lyme For the year ended 5[th] April 2021
I report on the accounts of the charity, which are set out on pages 3 to 5
## **Respective responsibilities of Trustees’ and Examiner:**
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 2011 (the 2011 act) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 43 of the 2011 Act
- Follow the procedures laid down in the general directions given by the Charity Commissioners under section 43(7)(b) of the 2011 Act; and
- State whether particular matters have come to my attention.
## **Basis of Independent Examiner’s Report:**
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘tru and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent Examiner’s Statement**
In connection with my examination, no matter has come to my attention:
1. Which gives me reasonable cause to believe that in any material respect the requires: To keep accounting records in accordance with section 41 of the 2011 Act; and To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
Have not been met; or
2. To which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed Deborah Wellecomme Date 20[th] July 2021
Deborah Wellecomme MAAT, ACIE (Affiliate Member) Support Staffordshire
## **Friends of The Guildhall Profit and Loss Account For the year ended 5[th] April 2021**
**----- Start of picture text -----**
2020-2021 2019-2020
£ £
Note
INCOME
Membership & Donations 557 1,511
Events 0 1,1167
Awards & Sponsorship 2,442 1,290
Hire Income 0 110
BID Contribution to Repairs 0 217
Reimbursement from Terracycle 154 0
Interest 0 11
Total Income 3,153 4,306
Expenditure
Events 0 1,455
Advertising 960 60
Insurance 305 249
Postage 133 35
Printing & Stationery 183 424
Banners 162 0
Telephone 168 214
Hire Costs 0 155
Display 0 297
Travel 0 35
Professional Fees 200 325
Sundries 0 192
Training 330 0
Accountancy 0 264
Repairs & Renewals 0 166
Total Payments 2,441 3,871
Net receipts/(payments) 712 435
Depreciation 1 160 160
Net Surplus for the Year 552 275
**----- End of picture text -----**
## **Friends of The Guildhall Balance Sheet For the year ended 5[th] April 2021**
|**Fixed Assets**
**Note**
**£**
Tangible assets
**Current Assets**
Bank Account
6,137
Cash in Hand
54
6,191
**Creditors**
Amounts falling due within one year
**2**
1,336
**Net Current Assets**
**Total Assets**
**Financed By**
**Opening Fund Balance**
**Movement in Funds**
**Closing Fund Balance**
These fnancial statements are accepted on behalf of the charity on __________
Signed: _____________________
Signed _______________________
Mrs Hilary A Jones
Mr P T Miles
**Chairman**
**Treasurer**|**£**
159
4,855
**5,014**
4,463
551
**5,014**
__________ by:|
|---|---|
## **Friends of The Guildhall Notes to the Accounts For the year ended 5[th] April 2021**
## 1. Fixed Assets
||Equipment||
|---|---|---|
|Brought Forward|479||
|Additions|0||
||479||
|Depreciation Brought Forward|160||
|Charge for the year|160||
|Depreciation Carried Forward|320||
|Net Book Value 2020||319|
|Net Book Value 2021||159|
## 2. Creditors
|960.00|Committed for two advertisements but permission has been given by the|
|---|---|
||grant awarding body to spend £585 on furniture so it is intended to get a|
||credit note for £480 representing one advertisement|
|162.00|For a banner, already purchased|
|200.00|For additional consultancy to be provided, invoice to be paid|
|14.00|Outstanding telephone invoice|