## **Trustees’ annual report (including Directors’ report) for the period** **From: 01.04.2019 Period start date To: Period end date 31.03.2020** **Charity name: Northfields Community Library** **Charity registration number: 1185498** **Company number:** ## **Objectives and activities** **----- Start of picture text -----**
SORP
reference
Summary of the purposes Para 1.17 To further or benefit the residents of
of the charity as set out Northfields within the London
in its governing Borough of Ealing and adjoining
document neighbourhoods, without distinction
of sex, sexual orientation, race or of
political, religious or other opinions
by associating together the said
residents and the local authority,
voluntary and other organisations in
a common effort to advance
education by the provision of a
lending library service and to provide
facilities in the interests of social
welfare for independent learning,
recreation, and leisure time
occupation with the objective of
improving the conditions of life for all
residents and
particularly children, young and older
people.
Summary of the main Para 1.17 and the provision of a lending library
activities in relation to 1.19 service and to provide facilities in the
those purposes for the interests of social welfare for
public benefit, in independent learning, recreation, and
particular, the activities, leisure time occupation
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The Trustees have made decisions on
whether the trustees the setting-up and running of the
have had regard to the library and associated virtual activities
guidance issued by the based on the purposes of the charity
Charity Commission on as outlined above; this includes
public benefit following government restrictions
during the pandemic and offering
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virtual services to the public to help mitigate the isolation caused by lockdown measures during the period. ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment The Charity is entirely run by volunteers Para 1.38 Contribution made by volunteers Other ## **Achievements and performance** **----- Start of picture text -----**
The Charity was awarded the contract
by the London Borough of Ealing to run
the community library in Northfields in
Summary of the main Para 1.20 January 2020. Due to the pandemic
achievements of the restrictions the opening was delayed
charity, identifying the until Sept 2020, and since this time the
difference the charity’s Charity has been successful in the
work has made to the recruitment and training of volunteers
circumstances of its who run the day-to-day library
beneficiaries and any services, gradually extending opening
wider benefits to society hours to provide an effective lending
as a whole. service. The charity has implimented
thorough procedures including risk
assessments and safeguarding of the
public, particularly with regard to
covid.
NCL continues to offer a range of
virtual services for local residents to
help alleviate isolation during the
pandemic.
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## **Additional information (optional)** You may choose to include further statements where relevant about: See above Para 1.41 Achievements against objectives set N/A Para 1.41 Performance of fundraising activities against objectives set N/A Para 1.41 Investment performance against objectives Other ## **Financial review** Review of the charity’s Para 1.21 During this accounting period the financial position at the charity received a number of grants in end of the period addition to the main source of funding (the London Borough of Ealing library grant) and incurred a lower level of costs due to the delay in opening, so **----- Start of picture text -----**
has sufficient funding and cash
reserves to qualify as a going concern.
Statement explaining the Para 1.22 Agreements are in place for ring
policy for holding fenced funding items to be carried
reserves stating why they forward into 21/22 to enable the
are held further development of community
library services.
Amount of reserves held Para 1.22 Restricted reserves total just over
£19,000, of the total reserves of nearly
£31,700.
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 The charity has a close relationship
uncertainties about the with LBE and is dependent on the LA
charity continuing as a for continued use of the library
going concern premises
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity is principally funded by
local authority grants.
Para 1.47
The charity’s principal
sources of funds
(including any
fundraising)
N/A
Para 1.46
Investment policy and
objectives including any
social investment policy
adopted
As with many charities and other
organisations the effect of the covid
Para 1.46
A description of the restrictions has a significant impact on
principal risks facing the the ability to offer an in person service.
charity
Other
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## **Structure, governance and management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Based on ‘Foundation’ model
document: for example, constitution
trust deed, memorandum
and articles of
association etc
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How is the charity Para 1.25 CIO
constituted?
for example limited
company, unincorporated
association, CIO
Trustee selection Para 1.25 Election to post by the Trustee body
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Trustees must be given a copy of the
CIO and latest Trustee report and
Para 1.51
Policies and procedures annual accounts on appointment; there
adopted for the induction are a number of training and
and training of trustees information procedures in place to
support new trustees.
The Charity is an independent CIO and
has informal links with other
Para 1.51
The charity’s community library organisations and
organisational structure support networks related to the
and any wider network running of a community library.
with which the charity
works
The Charity has legal agreements with
the London Borough of Ealing relating
Para 1.51
Relationship with any to the operation of and funding for a
related parties community run library service.
Other
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## **Reference and administrative details** **----- Start of picture text -----**
Charity name Northfields Community Library
Other name the charity N/A
uses
Registered charity 1185498
number
Charity’s principal 255A Northfield Avenue
address LONDON
W5 4UA
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Jenny Oldroyd Chair 17 [th] Sept 19 to Board of Trustees
1
7 [th] Sept 21
2 Paul Driscoll Trustee 17th Sept 19 to date As above
3 Alison Pegg Trustee 17th Sept 19 to date As above
Alison Trustee 17th Sept 19 to date As above
Willoughby (also
4
known as
Stewart)
5 Monica Wiener Treasurer 17 [th] Dec 19 to date As above
Tanya White Vice-Chair 21 [st] Jan 20 to date As above
6 (currently
Temporary Chair)
Louisa Sutton Trustee 21st Jan 20 to As above
7
25 [th] Aug 21
8 Angela Bell Trustee 9 [th] Aug 21 to date As above
9
10
11
12
13
14
15
16
17
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18 19 20 Corporate trustees – names of the directors at the date the report was approved **Director name** Paul Driscoll Angela Bell Alison Pegg Alison Stewart Monica Wiener Tanya White ## Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year n/a** ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** ## **Type of Name Address adviser** **Name of chief executive or names of senior staff members (optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **Signature(s)** M Wiener **Full name(s)** Mrs Monica Wiener **Position (for example** Treasurer **Secretary, Chair, etc)** **Date** 27/01/28 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees of Northfields Communty Library On accounts for the year ended 31 March 2021 Charity no: 1185498 Company no.. Set out on pages 3to19 I report to the charity trustees on my examination of the acGounts of Northfields Communty knbrary Chantable Incorporated Organisation {ClO) for the year ended Responsibilities and basis of report As the charity's trustees of the CIO (who are also the directors of the company for the purposes of company law). you are responsible for the preparation of the accounts in accordan￿ wrth the requirements of the Charrties Act 2011 (Yhe 2011 Acf). I report in respect of my examinab'on of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Acf). In carying out my examination, I have followed the Directions given by the Charity Commwion (under se(#ion 145{5)(b) of the 2011 Act. Independent examIne￿S statement I have completed my examination. I confimi that no material matter5 have come to my attention in conneth'on wtlh the examination which gives me cause to believe that. in any material respect.. . accounting records were not kept in respect of the CIO as reqLJired by sethon 130 of the Ac¢ or . the accounts do not accord with such records., or . the accounts do not comply with the applicable requirements conceming the fonn and conterrt of accounts set out in the Charities (Accounts and Reports} Regulations 2(M]8 other than any requirement that the accounts give a Irue and fairf v￿W which is not a matter considered as part of an independent examin*"on; or •the accounts have not ￿en prepared in arthrdanc* with the Charities SORP {FRS102). IER October 2018 I have no concems arKI have come across no other matters in connection with the examination to which attents.on should be drawn in this report in order to enable a prow Und￿a￿lIng of the accounts to be reached. Signed: Date: 24 Jan 2022 Name- Martin Ward Relevant professional qualification(s} or body (rf any}: ICAEW Addre5S: 145 Rusthall Ave, Chtgwick, W4 1 BL Section B Disclosure Onty complete if the examiner needs lo highlight material matters of con￿rn CC32, Independent examinth.on of tharty accounts.. direclions and guidan￿ for examiners). Give here brief detai15 Of any items that the examiner WFshes to dtsclose. IER October 2016 CHARITh COMMISSION FOR ENGLAND AND WALES 'or,If,,"iaE Library C,"2111y No 1185498 Annual accounts for the period Perifyy s&rt date ot 04 3)20 To Period end date 31.03 2021 Section A Statement of financial activities RecrAnmended categories by activity Unrestricied income Endowment funds lund funds Prior year funds Total funds Incomlng resources (Note 31 F01 F02 F03 F04 F05 Income and endownnents from: Vduntary IrN> sol 39 5,000 5,039 900 1,054 S04 11,667 13.000 5,000 29.667 Total Resources expended (Note 6) Expenditure on: 12,6C 18,000 5,000 35,606 1,054 S07 FuFthd&ng Ir8diFvJ (x￿ts S10 3,914 4,599 S11 $12 Total S13 685 3,914 4.599 Net ineomingl{outgoing} resources before transfexs Net g81r￿Ik￿SesI CAI Net Incomingllo￿90ing) resour¢es before other Gains and losses on revaluation of functional Gains and losses on disposal and revaluation of Net movementin funds S14 11,921 14,086 5.000 31,007 1,054 S15 S18 11.921 14.086 5,000 31.007 1,054 $17 S18 S19 11.921 14,086 5,000 31,007 1,054 Reconciliation of funds." Toia ￿ndS •forwa Total funds carried fonvard 670 14,756 1,054 32,061 12,305 5,000 1,054 Page 3 Section B Balance sheet Restrictèd Unrestric1￿ income Endovfflient Totsl this funds fijnds Totsl last FOI 459 F02 F03 F04 459 F05 Tanglble assets Intangiblè assets Invgstsnents (Note 14) (Note 15) (Note 17) Total fixed assets 459 459 Current assets stocks (Note 18) Debtors (Note 19} Investments {Note 17.4) Cash at bank and in hand (Note 24) Totsl current assets 12,930 12.930 14,073 14,073 5,000 5.000 32.003 32.003 1,054 1,054 Creditors: amounts falling due within one year (Note 20) BIO Net cuffent asse￿{lIabIlitieSj B1t 12,146 14.073 5,000 31.219 670 Total assets less current liabilities B12 670 Creditors". amounts falling due after one year (Note 20) Provisions for liabilities B13 B14 Total net assets or liabilities 815 12.605 14,073 5,000 31.677 670 Funds of the Charity Unrestricted funds {Note 27.1) and {Note 27.2) Designated funds {Note 27.3} Restricted funds (Note 27.1) Endowmant funds INote 3 B16 12,605 12.605 670 B17 5.000 9,073 B18 9,073 5,000 31,678 B19 5,000 5,000 Total lunds 12.605 14,073 670 S￿￿ed by ¢ye or twu trustees on behaff of all the trusfres Date of approval ddlmml Sigrtalu Print Name Page 4 CC17a (Excef) 28101r2022 1.1 I$WX14 FRS1￿. Y•r Section C Notes to the accounts Icontl Note 2 Accounting poliEie5 2.2 INCOME Yes No Yes No FRS 102SORPo¥ FRS IOZ Yes NO Nla Gr•thts and aitero aE t￿{5.10￿5 12FRS102 SORPI. Yes Nfa Yes ND Nla Yes No Nl3 2.3 EXPENDMJRE AND LIABILMES Nla Credrfths No Nla Yes Pila 2.4 ASs￿s Yes No Nla Yes Nla POUCIES ADOPTED ADDIMONAL TO OR DIFFEREtrtr FROIA Page 6 Se¢tion C Notes to the accounts Icontl Note 3 AnatyYi$ of income Donation$ and ltrgac4e$: Donations and rfts Gift 39 5.039 1.054 a¢￿$ General gFantS PTovided bygoVer￿￿￿Other ¢hantres Membership subscr4)bons and sportsorshy5 whith a￿ in Sutsstan￿ donations 11.667 13.CO) 29.667 Donat￿ cods. faulit*s atKI servN other Totsl T1.7C 18.C#J) 34.7(6 Charitable aGtyvitie3: NIA Other Othertrading actlvlties: other Totsl TOTAL INCOME 12.6C6 18.C((I 1.054 Iplease provlde dos¢riplion and amoLkftsl Wtterpany endtr*mAntlund is converted into ltttomp In th• NIA WA WÈthin thp Inew* items abov•the foUty*lny iton¥s a mat•rlal: (please d15¢105e th• nthwv. anx>unt and 4ny pvior yearamwfitsl PauE 7 CC17a (Ex*l 28101f2022 Section C Notes to the accounts Icontl Note 4 Analysis of receipts of government gr4nts Th18 Description LBE Start-up Grant lindudes £2.Cm ￿pItalI LBE Northfiekls Ward Forum link￿deS £3.IJN) (aFMtall LBE Libra￿ Grant Govemment graTrt 1 Govemrrtent grant 2 Government grant 3 Other 7.000 8,000 11.667 Localty Funding 3,000 29,667 Total last year Descrlption Government grant I Government grant 2 Governrnent grant 3 NIA Total Thls year Last yoar NIA WA Plèase provide detslls of any unfulfilled conditions aFJd other contingencies attachffng to grants that have been recognisedin income. This year NCL has SKJn8d the kase on the ltt)rary buiklit¥J as part of grant a¥rarwnents. so the charrty ha5 Use of prop8ty rent free. Larmlbrd 15 TESp(￿ foi mainterwrK Last year NCL has 5KJned the We on the ltrlrary building as part of the grant arrangements, SD the charty has use of the pro￿ty rentf￿. Landlord 15 responsib￿ for maintenan Please give details of other fomts of govemmenrossistance from which the Charity has dfflrectly b•nefitèd. Page 8 2B101f2022 CC17a IExceD Section C Notes to the accounts Icontl Note 5 Donated goods. facilities and serVI￿S This year Last year Second8d stsff Use of property Other This year Last year Please provide details of th• accounting policy for the recognition and valuation of donated g<)od¥, facilitia$ and soNi¢es. NIA NIA Please provide details of any unfulfilled conditions and other contingenciès attaching to reSoU￿S from donated goods and services not reeognised in income. NIA NIA A Trustee who is a qualrfth lawy pro¥#led athl1￿ on the SW lease and Grant agreements. a￿5 the chaNty aLs0 r￿￿ed priFtM)no suFwt fr(xn a company of lawyws in relation to tr tease agre&￿ent The library ts entirety staffè a￿5 tnanaged by volunteers and Board of Trustees are 3150 volurrteeT5 A Trustee who is a qualtfied lawyer t)rovidwJ on the SLA. le￿ and Grant Please give details of other fornis of other donated goods and services not recognised in the a¢¢ounts, gg contribution of unpaid volunteer5. ag￿ernents. and the charity also r￿1Ved pr