St Martin of Tours Parish Church, West Coker
Annual Report
Year ending 31[st] December 2020
Administrative Information
St Martin of Tours Parish Church is situated in Church St, West Coker. It is part of the Diocese of Bath & Wells, within the Church of England. The correspondence address is 1 Manor Farmhouse, Gooseacre Lane, West Coker, Yeovil, Somerset, BA22 9BA
The Parochial Church Council is a charity registered with the Charity Commission.
PCC Members who have served since 9[th] September 2020 (Annual meetings were delayed due to the Covid Pandemic lockdown) until the date this report was approved are:-
Incumbent & Chairperson Rev. Colin Simpson
Vice Chair Mrs Valerie Barker
Wardens Mrs Susan Bonning
Mrs Patricia Ricketts – Secretary
Representatives on the Yeovil Deanery Synod
Mrs Valerie Barker – Deanery Lay Chair
Mrs Jacqueline Gormer
Elected Members
Ms Lotty Boersma (Varley) until December 15[th] 2020
Mrs Caroline Collins
Mr Michael Collins
Mrs Rita Coward
Mrs Barbara Hampshire
Mr Christopher Varley until December 15[th] 2020
Structure, governance and management
The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.
Rector’s report
To be included separately at the AGM
Objectives and performance
Church Attendance
There were 43 members on the Electoral Roll, The average weekly attendance counted during October was 17. There were no Easter Services due to lockdown and no harvest services were held. The Remembrance day service could not take place and there were no Carol services. There was no Midnight Eucharist on Christmas Eve. The Christmas Day Holy Communion led by Rev Stephen Turrell was attended by 25 people with 22 communicants. The Wednesday evening Holy Communion services were cancelled. Holy Communion services that were able to take
place were led by Rev Simpson or Rev Turrell. Other services that were able to take place were led by the lay team of leaders, the 2 wardens, Val Barker, Alan Gormer & Jacky Gormer and one service was led by Lotty Boersma
There was only 1 wedding during the year. There were no Baptisms during the year. There were 3 funeral services within the church and 6 either in the churchyard or at the crematorium. This included the funeral service of twins aged 38 who died of Covid. There was one committal of ashes.
Review of the Year: The Parochial Church Council: The PCC has again worked together during the year for the greater good of the Church and in their wish to spread the Gospel throughout the wider parish.
The P.C.C. met in March but since that date no PCC meetings have been held due to lockdown and Covid restrictions. All matters that needed to be discussed and agreed on were dealt with by emails but with so very few services being able to take place there was very little that needed to be decided upon.
There was only one fund raising event and that was a Table Top Sale around the village in September which was very successful. Events are being planned for 2021 which we hope will be able to take place.
The Parish Share was paid in full in 2020 The P.C.C. is still very much aware that the church needs the support of the wider community and feels that the improvement in relationships between ‘the church’ and the rest of the village has continued to improve and our one fund raising event was wonderfully supported by the wider community.
The PCC wishes to express their thanks to all those who have helped in anyway with work in or around the church in 2020 with special mention to Sue Bonning and her new husband George for their grass cutting around the immediate environs of the church and the development of what was once the compost heap into an attractive colourful area now called ‘St Martin’s Mump’ but most especially for working with volunteers John Frosdick & Vic White to remove all the heaps of soil which grave diggers have left piled against the north wall of the churchyard and many many years. Thanks also go to Mr Colin Vowles, who cuts most of the churchyard grass with his helper, & to Doug White for his care of the church clock over several years. Sadly he is no longer able to perform this service and a replacement is being sought, and to David Neal for his care of the bells. Everyone’s help is very much appreciated.
Two pews were removed from the seating in the south west corner of the church to provide a Children’s area. Sadly mostly unused during 2020 due to the Covid pandemic.
The Architect Mr Daniel Cantrell carried out a Quinquennial inspection during October when no major problems were found. An Electrical Safety inspection was also carried out and any faults rectified.
Financial Review 2020
This year was again an unusual year for St Martin’s in that from March 2020 we went into the Covid 19 Lockdown and our church was closed for the majority of the year. We our third payment of £12,000 to pay off the loan to East Coker PCC for the 2021 installment. We continue to raise funds where we can to enable the paying of this loan, East Coker PCC have kindly agreed to extend the terms of the loan by a further 2 or 3 years. Although I don’t think we will need to extend the repayment term, we already have the 2022 payment in the bank and have a couple of grand towards the final payment hopefully in 2023.
It has been a challenging year getting to grips with a complicated spreadsheet recording system, but I feel I am mastering it, I would like to record huge thanks to Alan Gormer for guiding me, his help has been invaluable.
We have not made any request for gift aid Tax refund for 2020 and 2021Income Tax refund in 2020 was £2863, which went into our General Fund
Our Parish Share was £13,732.44 (12,558.00) , which was 14.99%higher than in 2019; we paid this amount to the D.B.F. in full.
The running expenses for the church was £2,125 , which is a marked decrease in our church running expenses from the previous year, and is in line with previous (normal) year.
Our parochial fee income of £2471 was a 29% increase than in 2019 this was mostly due to a number of funerals/burial of ashes that took place. We did have one wedding which was a very special event.
The proceeds from the sale of the Old School Room have been invested in a CCLA deposit account which is accessible. The balance remains £ 57,390. Interest received during 2019 amounted to £ 419. We further received £ 72 of interest on our “General Reserves Account” of £ 10,500 with CCLA.
Our fund-raising activities amounted to £3,652, which was slightly lower than in 2019, and the 11% decrease in funding raising is solely due to Covid 19 restrictions. We were not able to hold any of our usual events such as Lent or Winter Warmer lunches, no autumn quiz or Carol Service. We were not able to contribute to our usual charities such as St Margarets Hospice, Tear Fund, RBL Poppy Fund or the DBF Zambia Fund.
Our net income is £ 26,457 and our net payments were at a deficit of £8,815. This means we were running very close to our limits financially in our current account, and may have to look at drawing down a sum from our reserves.. At the end of the year the balance in our General bank account was £ 4,387.62 and in our Roof Fund bank account £ 17,823.66 . The Roof Fund account is dedicated to the repayment of the East Coker loan. Our total monies in our various accounts amounts to £96,078.24.
SAFEGUARDING REPORT
To be included separately at the AGM
DEANERY SYNOD 2020
Synod met online this year due to Covid
ZAMBIA COMPANION LINK
The Zambia Companion Link continues despite Covid
Approved by the PCC …………………………… and signed on their behalf by Rev. C.G. Simpson
Chairperson …Rev. C. G. Simpson
St. Martin of Tours Church
Registered Charity No: 1185493 Receipts and Payment Account FTY to 31st December 2020
| Receipts | General Fund | Restricted Funds | Total |
|---|---|---|---|
| £ | £ | £ | |
| Donations: | |||
| Planned Giving | 10076,00 | 2670,00 | 12746,00 |
| Collections, Donations | 1550,00 | 2088,00 | 3638,00 |
| Income Tax Refund | 2863,00 | 2863,00 | |
| Other Activities: | |||
| Annual Event | 3632,00 | 3632,00 | |
| Interest/Dividend | 72,00 | 538,00 | 610,00 |
| Calendar Sales | 4,00 | 4,00 | |
| Parochial Fees | 2471,00 | 2471,00 | |
| Other Receipts | 473,00 | 20,00 | 493,00 |
| Totals | 17509,00 | 8943,00 | 26457,00 |
| Payments | |||
| Donations | 225,00 | 1188,00 | 1413,00 |
| Mission | 112,00 | 144,00 | 256,00 |
| Parish Share | 13674,84 | 13674,84 | |
| Church Running Expenses | 2125,00 | 2125,00 | |
| Churchyard Maintenance | 1740,00 | 60,00 | 1800,00 |
| Support Costs | 140,00 | 140,00 | |
| Admin Costs | 2566,00 | 47,00 | 2663,00 |
| Other | 1250,00 | 1250,00 | |
| 21832,84 | 1439,00 | 23321,84 | |
| Loan Repayment | 12000,00 | 12000,00 | |
| Totals | (16324.00) | 7509,00 | (8815.00) |
Bank Balance:
Bank Balance at 31st December 2020
| Bank Balance at 31st December 2020 | |
|---|---|
| £ | |
| Natwest A/C 873 Current A/C - General Fund | 4387,43 |
| CBF Deposit A/C 60135 - PCC Reserves | 10.500,00 |
| CBF Deposit A/C 10100 - OSR Trust Fund | 57.390,39 |
| CBF Income Share - Dodge | 4.934,71 |
| Cash in Hand | 325,50 |
| Natwest Current A/C 4230 - Church Roof Fund | 17.823,66 |
| Designated Funds - Heating | 716,55 |
| 96.078,24 |
Openng Balance at 1st January 2020
| Openng Balance at 1st January 2020 | |
|---|---|
| £ | |
| Natwest A/C 873 | 8.800,18 |
| CBF Deposit A/C 60135 | 10.500,00 |
| CBF Deposit A/C 10100 | 57.390,39 |
| Income Share - Dodge | 4.934,71 |
| Cash in Hand | 5,00 |
| Natwest A/C 4230 | 22.545,93 |
| Designated Funds - Heating Improvements | 716,55 |
| 104.892,76 | |
| Summary: | |
| Opening Balance | 104.892,76 |
| Excess of Expenditure for year | (8,814.52) |
| Closing Balance | 96.078,24 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's port on the accounts Section A Independent Examinefs Report Report to the trusteesl members of The Parochial Church Council of the Ecclesiastical Parish of St Martin of Tours. West Coker On accounts for the year ended 31st December 2020 Charity no lif any) 1185493 Set out on pages I report to the trustees on my examination of the accounts of the above chanty (Ihe Trust.) for the year ended Responsibilities and As the chartty trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (Yhe Acr). I report in respect of my examination of the Trust's accounts caffled OLrt under section 145 of the 2011 Act and in carrying Olrt my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5){b) of the Art. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records I have no conMS and have come across no other matter5 in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Independent examiner's statement Signed: Date: 18Zo ?c Name: M Bumard Relevant professional qualificationls) or body (if any): FMAAT Address: Clo Discovery House, Cook Way. Taunton. Somerset, TA2 6BJ IER October 2018
Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of chaiity accounts: directions and guidance for examiners). Give here brief detaÈls of any items that the examinerwishes to disclose. IER October 2018