**Trustees' Annual Report for the period** Period start date Period end date **T From** 23 09 2019 **o** 31 03 2020 **From** ## Section A Reference and administration details **Charity name** Elayos ## **Other names charity is known by** **Registered charity number (if any)** 1185455 **Charity's principal address** Unit 1, Warwick House Industrial Estate 18 Forge Lane Minworth **Postcode** B76 1AH ## **Names of the charity trustees who manage the charity** - **Trustee name Office (if any)** Chairperson - 1[John Andrew ] Hart **Dates acted if not for Name of person (or body) entitled whole year to appoint trustee (if any)** - 2 Larraine Harper - 3 Rachel Hughes - 4 Emily Cooke - 5 Abigail Vedder 2/12/20 - current 6 Maggie Coleman 2/12/20 - current 7 8 9 10 11 12 13 14 15 March **2012** **TAR** 1 16 17 18 19 20 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---| |**Type of adviser**
**Name**
**Address**|||| |**Financial**|Frank Harper|29 Meriden Rd, Hampton in Arden, B92 0BS|| |**HR**|Kelly Goulding-
Hughes|178 Coventry Rd, Coleshill, B46 3EH|| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| |Hope Plumb and Amelia Sommers|||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted CIO - (eg. trust, association, company) Trustee selection methods Appointed and elected (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** March **2012** **TAR** 2 We are part of a number of Birmingham wide collectives that tackle Perinatal care including: You **may choose** to include additional information, where relevant, about: MVP (Birmingham and Solihull Maternity Voices Partnership) Yardley Early Help Network BUMP - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; We have become a resource for the new NHS Social Prescribers - We have begun to work very closely with the Perinatal Mental Health - works; teams from the two Trusts in the West Midlands, in the light of the - • relationship with any related pandemic parties; We continue to receive 90% of our referrals from within the NHS. Other referrals come from charities such as Anawim, Acacia and Women’s Aid - trustees’ consideration of major risks and the system and procedures to manage them. We also receive referrals from Social Workers, Support Workers and even self referrals ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To relieve the needs of women in particular, but not exclusively, vulnerable and/or isolated women by the provision of physical, emotional and practical support during pregnancy, childbirth and the postnatal period. The definition off “vulnerable” women includes women affected by perinatal metal health illnesses, substance absue, domestic abuse victims, refugees, migrants and asylum seekers, victims of human trafficking, human slavery and sexual exploitation or any other vulnerability. March **2012** **TAR** 3 |**Summary of the main activities**
**undertaken for the public**
**benefit in relation to these**
**objects (include within this**
**section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public benefit)**
**AR**|•
Utilising the “Shortlister” interview platform to use for new
volunteers
•
Providing advocacy during hospital appointments and
Professionals Meetings with Social Services
•
Utilising the space donated to us to create Elayos’ own Baby
Bank Unit
•
Distributing 20 newborn packages from Elayos’ Baby Bank
•
Obtaining essential clothes and equipment for mum and baby
inc. maternity bras, nappies, cots, formula milk from Elayos’ own
Baby Bank Unit
•
One to One pregnancy support and guidance
•
Supporting clients to create their own Birth Preferences and
ensuring they know all of the birthing options available to them
•
Being “on 24/7hr call” for our clients when they reach 38
weeks pregnant to accompany them to the hospital for the birth
of their baby
•
Providing qualified Doulas to support women during childbirth
•
Assisting 100% of clients to breastfeed immediately after birth
•
Providing qualified Doulas & volunteers to support at the client’s
place of residence in the postnatal period, otherwise known as
the
fourth trimester
•
Signposting to other local organisations who can take over
support when our time is completed
•
Ensuring new mums are well connected into their local
communities by accompanying them to their local Stay & Play
groups and assisting them to access services that are local to
them
The trustees confirm that they have complied with the Charity
Commission’s general guidance on public benefit and that the purpose
and aims of Elayos are for the greater good. All of our charitable
activities focus on improving the experience of pregnancy, birth and
motherhood for vulnerable and isolated women in the Birmingham
community so that they are better able to care for themselves and their
babies both during pregnancy and after the birth.
We believe that Elayos’ work contributes to women who have
previously had their autonomy removed now having informed
pregnancies and being actively involved in the decisions surrounding
the birth of their children. Studies have shown that support by Doulas
during childbirth is associated with a significant reduction in caesarean
births as well as a contributing to a trend of shorter labours and less
use of epidurals.
With our support we have seen many women come to realise the many
benefits of (the economical factor playing a huge part) breastfeeding
when they had previously decided to bottle-feed and then have gone on
to feed their babies for several months.
As a whole our clients have been able to build stronger bonds with their




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March**2012**
4| March **2012** **TAR** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 5 Section D Achievements and performance **Summary of the main achievements of the charity during the year** We have acquired a new storage space that we have converted into our Baby Bank, this is managed by a volunteer In the light of the Covid-19 pandemic and the rise in Perinatal Mental Health illnesses, we are now working in conjunction with Spurgeons Perinatal Mental Health and the two Perinatal Mental Health teams in Birmingham. All of our staff have completed the following Safeguarding courses; Safeguarding Adults at Risk of Harm and Safeguarding Children and Young People All of our staff are now Breastfeeding Peer Supporters having completed the Qualification Course All volunteers and staff are now provided with a Lone Worker Button which has access to a 24/7 helpline - 156 women have received one to one pregnancy and postnatal support, which includes both weekly phonecalls and house visits - We have recruited 9 new volunteers using the Shortlister interview platform - We have provided 142 women with practical essentials such as formula and nappies - We have given away 78 baby basic parcels - 64 women have been supported during childbirth - 64 women have been supported in breastfeeding their babies post birth - We supported 8 women during separation from their babies The Covid 19 pandemic has shaped our work significantly. We have adapted our services, policies and communication and engagement work in the face of this challenge. We look forward to helping more women navigate the challenges arising now and in the months to come in the light of the pandemic. March **2012** **TAR** 6 **Section E Financial review** **Brief statement of the** The charity does not currently have any significant liabilities; the trustees **charity’s policy on reserves** will keep the need for a reserves policy under review. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** John Andrew Hart March **2012** **TAR** 7 **Position (eg Secretary,** Chair of Trustees **Chair, etc)** **Date** 30/07/2021 March **2012** **TAR** 8 ||**Elayos**|**Elayos**|**Elayos**|**Elayos**|**Elayos**|**1185455**|**1185455**|| |---|---|---|---|---|---|---|---|---| |||||||||| ||**Receipts andpayments accounts**|||||||| ||**For the period**
**from**||43922||**To**||44104|| |||||||||| |||||||||| |**Section A Receipts and payments**||||||||| ||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**|| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**||||||||| |Regular donations|**2,410**||**-**||**-**||**2,410**|| |One Off donations|**2,269**||**-**||**-**||**2,269**|| |Grants received|**13,320**||**-**||**-**||**13,320**|| |Other|**5**||**-**||**-**||**5**|| ||**- 0**||**-**||**-**||**-**|| ||**- 0**||**-**||**-**||**-**|| ||**- 0**||**-**||**-**||**-**|| ||**- 0**||**-**||**-**||**-**|| |**_Sub total_**_(Gross income for AR) _|
**18,004**||**-**||**-**||**18,004**|| |||||||||| |**A2 Asset and investment sales,**
**(see table).**||||||||| ||**- 0**||**- 0**||**- 0**||**-**|| ||**- 0**||**- 0**||**- 0**||**-**|| |**_Sub total _**|
**- 0**||**- 0**||**- 0**||**-**|| |||||||||| |**_Total receipts_ **|
**18,004**||**- 0**||**- 0**||**18,004**|| |||||||||| |**A3 Payments**||||||||| |Client costs|**8,495**||**-**||**-**||**8,495**|| |Staff costs|**5,362**||**-**||**-**||**5,362**|| |Operation costs|**349**||**-**||**-**||**349**|| |Governance|**272**||**-**||**-**||**272**|| ||**- 0**||**-**||**-**||**-**|| ||**- 0**||**-**||**-**||**-**|| ||**- 0**||**-**||**-**||**-**|| ||**- 0**||**-**||**-**||**-**|| ||**- 0**||**-**||**-**||**-**|| |**_Sub total_ **|
**14,478**||**-**||**-**||**14,478**|| |||||||||| |**A4 Asset and investment**
**purchases,(see table)**||||||||| ||**- 0**||**- 0**||**- 0**||**-**|| ||**- 0**||**- 0**||**- 0**||**-**|| |**_Sub total_ **|
**-0**||**-0**||**-0**||**-**|| |||||||||| |**_Totalpayments_ **|
**14,478**||**- 0**||**- 0**||**14,478**|| |||||||||| |**_Net of receipts/(payments)_ **|
**3,526**||**-**||**-**||**3,526**|| |**A5 Transfers between funds**|**- 0**||**-**||**-**||**-**|| |**A6 Cash funds last year end**|**1,163**||**-**||**-**||**1,163**|| |**_Cash funds this year end_ **|
**4,689**||**-**||**-**||**4,689**|| |||||||||| |||||||||| |**Section B Statement of assets and liabilities at the end of the period**||||||||| |**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**|| ||||||**to nearest £**||**to nearest £**|| |**B1 Cash funds**|Barclays Bank||||**4,689**||**-**|| ||||||**-**||**-**|| CCXX R1 accounts (SS) 30/07/2021 1 ||||||**-**||**-**|| |---|---|---|---|---|---|---|---|---| ||**_Total cash funds_**||||**4,689**||**-**|| ||(agree balances with receipts and payments
account(s))||||OK|||| ||||||**Unrestricted**
**funds**||**Restricted funds**|| ||**Details**||||**to nearest £**||**to nearest £**|| |**B2 Other monetary assets**|Expenses float||||**100**||**-**|| ||||||**-**||**-**|| ||||||**-**||**-**|| ||||||**-**||**-**|| ||||||**-**||**-**|| ||||||**-**||**-**|| |||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**|| |**B3 Investment assets**|||||||**-**|| ||||||||**-**|| ||||||||**-**|| ||||||||**-**|| ||||||||**-**|| |||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**|| |**B4 Assets retained for the**
**charity’s own use**|||||||**-**|| ||||||||**-**|| ||||||||**-**|| ||||||||**-**|| ||||||||**-**|| ||||||||**-**|| ||||||||**-**|| ||||||||**-**|| ||||||||**-**|| |||||||||| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**|| |**B5 Liabilities**|||||||**-**|| ||||||||**-**|| ||||||||**-**|| ||||||||**-**|| ||||||||**-**|| |||||||||| |Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name|||| ||||||John Andrew Hart|||| |||||||||| CCXX R2 accounts (SS) 30/07/2021 2 |||**CC16a**|| |---|---|---|---| ||||| ||||| |||**Last year**|| |||**to the nearest £**|| ||||| |||**1,640**|| |||**670**|| |||**-**|| |||**-**|| |||**-**|| |||**-**|| |||**-**|| |||**-**|| |||**2,310**|| ||||| ||||| ||||| ||||| |||**- 0**|| |||**- 0**|| ||||| ||||| |||**2,310**|| ||||| ||||| ||||| |||**7,511**|| |||**2,474**|| |||**692**|| |||**110**|| |||**-**|| |||**-**|| |||**-**|| |||**-**|| |||**-**|| |||**10,787**|| ||||| ||||| ||||| ||||| ||||| |||**- 0**|| ||||| |||**10,787**|| ||||| ||**-**|
**8,477**|| |||**-**|| |||**9,640**|| |||**1,163**|| ||||| ||||| ||||| |||**Endowment**|| |||**funds**|| |||**to nearest £**|| |||**-**|| |||**-**|| CCXX R3 accounts (SS) 30/07/2021 3 **-** OK **Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional)** Date of approval 30-Jul-21 CCXX R4 accounts (SS) 30/07/2021 4