## **WARWICKSHIRE FEDERATION OF WOMEN’S INSTITUTES** ## **CHARITABLE INCORPORATED ORGANISATION** **ANNUAL REPORTS AND ACCOUNTS** **31 MARCH 2021** ## **WARWICKSHIRE FEDERATION OF WOMEN’S INSTITUTES C.I.O.** ## CHARITY INFORMATION **----- Start of picture text -----**
Trustees Anne Bufton-McCoy Chair
Susan Myhill Treasurer
Susan Postlethwaite Vice Chair
Julia Baker Vice Chair
Heather Howell
Veronica Chapman
Christine Dyer
Yvette Hunt
Ruth McCartney
Glynis Forknell
Fiona Riley
Patricia Handsley
Anita Dudley
Charity number 1185351
Address Federation House
1 Corunna Court
Corunna Road
Warwick
CV34 5HQ
Accountants Azets
3Mc Middlemarch
Business Park
Siskin Drive
COVENTRY
Warwickshire
CV3 4FJ
Bankers The Co-operative Bank
PO Box 250
Delf House
Skelmersdale
WN8 6WT
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## **WARWICKSHIRE FEDERATION OF WOMEN’S INSTITUTES C.I.O.** CONTENTS **----- Start of picture text -----**
Page
Trustees report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Schedule to the statement of financial 6 - 7
activities
Balance sheet 8
Notes to the financial statements 9 - 11
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## **WARWICKSHIRE FEDERATION OF WOMEN’S INSTITUTES C.I.O. Trustees Report** The Trustees present their report and accounts for the year ended 31 March 2021. These accounts are for the shortened accounting year of 1st September 2020 – 31st March 2021. This is to bring the Federation’s accounting year into line with the changes to the NFWI subscription year. ## **Structure, Government and Management** The Federation is constituted and governed under the Constitution and Rules for County Federations as laid down by the National Federation. The principal activity of the Charity is to further the purpose of the Women’s Institute movement in Warwickshire and elsewhere. The Warwickshire Federation of Women’s Institutes exists for the benefit of ninety-four WIs within Warwickshire and is a member of the National Federation of Women’s Institutes. It offers to these WIs a mixture of events fulfilling the Values and Objects within the Constitution to educate women. ## **Method of Recruiting and Appointing Trustees** The management of the charity is the responsibility of the Board of Trustees who are elected biennially and co-opted under the terms of the Trust Deed. Any member of a WI belonging to the Federation is eligible to stand for election to the Board. ## **Public Benefit** The trustees are satisfied that the charity’s objects meet the public benefit purposes for the advancement of community development. The trustees confirm that they have taken into account the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities. ## **Risk Management** The Board of Trustees recognise their responsibility to address the potential risks which Warwickshire Federation may encounter. An annual review and Risk Assessment is carried out by the Federation Officers and agreed by the Board of Trustees. The major risks, in particular those relating to the operations and finances of the Trust, have been identified and the Trustees are satisfied with the overall level of risk and that systems are in place to manage or pre-empt those risks. The Federation also ensures that a Risk Assessment is undertaken for individual events and regularly reviews possible risks. ## **Achievements and Performance** The Warwickshire Federation of Women’s Institutes achieved CIO status in September 2019. This was in line with the organisations strategic plan. The Board of Trustees have continued to plan and run the finances of the organisation in line with our Charitable Objectives to ensure a sound financial footing both now and for future years. The strategic plan for 2020-21 was to manage the Federation’s financial position during the Covid 19 pandemic and to provide a positive environment of on-line learning and development for our membership whilst actively increasing our presence within the county by recruitment and retention of members and opening of new WIs. Page 1 ## **WARWICKSHIRE FEDERATION OF WOMEN’S INSTITUTES C.I.O. Trustees Report (continued)** The Board also planned to increase the skill set of Trustees and to develop the capacity of the Membership and Promotion Sub Group to achieve our aims for this year. Unfortunately, none of us expected the unusual occurrence from February 2020 with the Pandemic and consequent impact on all aspects of society. In the light of this the Board took the unprecedented decision to maintain the Federation as an active and ongoing concern throughout the Pandemic, maintaining positive social interaction with WIs as well as with individual members throughout the year. Our strategic intention was to maintain as many WIs and members as possible. The Federation has received little or no income during the year but thankfully our predecessors had the forethought and fiscal expertise to ensure that our reserves would see us through this financial crisis which we consider has been managed well under the circumstances. The Board has undertaken a thorough review of expenses at all levels and has implemented a series of cost cutting measures in consultation with the Officers of our ninety four WIs. At the time of writing the end does not appear to be in sight but we know we can and will survive and indeed are currently devising a Strategic Plan for 2022-2025 which will enable us to rebuild and restore our previously thriving educational programmes and to at least maintain our membership numbers. We believe that the Federation is well placed to build on the support and enthusiasm of our membership once ‘normality’ begins to return and we are proud that the Federation has maintained and developed a range of communications as well as a limited educational programme throughout 2020/21. ## **RESULTS FOR THE YEAR** The Trustees consider that the results for the year and the financial position to be acceptable given the restrictions imposed during the pandemic. ## **CHARITABLE STATUS** As stated previously the Federation became a Charitably Incorporated Organisation (CIO) in September 2019. Charity No: 1185351 ## **CREDITORS** It is the Federation’s policy to pay all creditors in accordance with their terms and conditions. Page 2 ## **WARWICKSHIRE FEDERATION OF WOMEN’S INSTITUTES C.I.O. Trustees Report (continued)** ## **RESERVES POLICY** The Trustees review annually the amount of free reserves held by the Federation. These should be adequate to cover working capital and a contingency for unforeseen costs. ## **INVESTMENT POLICY** The Charity’s investments are managed by professional fund managers who have delegated authority to purchase and sell investments when recommended by the Office and Finance committee and approved by the Trustees. The charity aims to achieve the best financial return within an acceptable level of risk. The investment objective is to protect assets from inflation and maintain income in real terms. Investments may be held in a diverse range of assets classes. **----- Start of picture text -----**
Trustees Anne Bufton-McCoy Chair
Susan Myhill Treasurer
Susan Postlethwaite Vice Chair – from March 2020
Julia Baker Vice Chair – from March 2020
Heather Howell
Veronica Chapman
Christine Dyer
Yvette Hunt
Ruth McCartney
Glynis Forknell
Fiona Riley
Patricia Handsley
Anita Dudley
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## **STATEMENT OF TRUSTEE RESPONSIBILITIES** The Trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to: ## Page 3 ## **WARWICKSHIRE FEDERATION OF WOMEN’S INSTITUTES C.I.O. Trustees Report (continued)**  - select suitable accounting policies and then apply them consistently - observe the methods and principles in the Charities SORP (FRS102); - make judgements and estimates that are reasonable and prudent; - state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Regulations 2008 Charities Act 2011, the Charity (Accounts and Reports) and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. On behalf of the board of Trustees ………………………………… ………………………………… **Trustee Anne Bufton-McCoy - Chair Trustee Susan Postlethwaite - Vice Chair** **………………………………… …………………………………. Trustee Julia Baker - Vice Chair Trustee Susan Myhill - Treasurer** ## Page 4 **WARWICKSHIRE FEDERATION OF WOMEN’S INSTITUTES C.I.O.** INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 I report on the accounts of the trust for the year ended 31 March 2021, which are set out on pages 5 to 11. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. - It is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act); and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention; - (1)which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act, have not been met: or - (2)to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## Danielle Walmsley Azets Accountants 3McMiddlemarch Business Park, Siskin Drive, COVENTRY, Warwickshire, CV3 5FJ Page 5 ## **WARWICKSHIRE FEDERATION OF WOMEN’S INSTITUTES C.I.O.** STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021 ||**2021**
**2020**| |---|---| ||**£**
**£**
**£**
**£**| ||| ||**Unrestricted Funds**| ||| ||**Incoming resources**| ||
Net Afiliation Fees
10,491
33,579| ||
Annual
Federation
Assessment
2,004
4,750| ||Investment Income (gross)
990
1,924| ||Grants and Donations
137
644| ||Trustee Events
5,822
39,453| ||Creative Activities
-
5,182| |Leisure Activities|-|9,250| |---|---|---| |Membership and Promotion|-|335| |Public Afairs|-|2,600| |Digital Sub Committee|-|73| |Corunna News|(1,889)|5,210| |Adverts and Enclosures|-|72| |Diaries|721|1,290| |Stationery and Fancy Goods|294|281| |Annual Federation Meeting|-|-| ||________|_______| ||18,570|104,643| ||======|======| ||=|=| Page 6 ## **WARWICKSHIRE FEDERATION OF WOMEN’S INSTITUTES C.I.O.** STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021 |**Resources expended**|**2021**|**2020**| |---|---|---| |Wages and Salaries|14,151|23,104| |Tax and National Insurance|1,962|3,629| |Pension|486|787| |Rates and Water|1,018|2,837| |Electricity|647|1,405| |Ofice Equipment and|2,324|10,025| |Maintenance||| |Web Site|-|524| |Printing and Stationery|802|1,645| |Postage and Telephone|3,094|3,247| |Building Maintenance and|1,252||1,108|| |---|---|---|---|---| |Repair||||| |Donation|55||76|| |Trustee Events|13,781||35,380|| |Creative Activities|-||2,382|| |Leisure Activities|-||4,704|| |Membership and Promotion|-||1,130|| |Public Afairs|-||654|| |Digital Sub Committee|-||268|| |Corunna News|2,270||2,240|| |Diaries|-||-|| |Stationery and Fancy Goods|-||301|| |Annual Federation Meeting|-||-|| ||_______|_______|_______|_______| ||41,842|(41,842)|95,446|(95,446| |||||)| |**Management and**||(7,933)||(17,939| |**administration**||||)| |||_______||_______| |**Net incoming resources**||(31,205)||(8,742)| |(Losses)/Gains on investment||(484)||(3,249)| |assets||||| |||_______||_______| |**Net movement in funds**||(31,689)||(11,991| |||||)| |||======||====| |||=||===| Page 7 ## **WARWICKSHIRE FEDERATION OF WOMEN’S INSTITUTES C.I.O.** SCHEDULE TO THE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021 ||**2021**|**2020**| |---|---|---| ||**£**|**£**| |**Management and administration**||| |Insurance|1,347|2,857| |Accountancy|2,743|5,591| |CIO|-|3,129| |Depreciation on leasehold property|3,170|5,434| |Depreciation on ofice equipment|338|-| |Charges on investments|335|928| ||______|_______| ||7,933|17,939| ||======|=======| Page 8 ## **WARWICKSHIRE FEDERATION OF WOMEN’S INSTITUTES C.I.O.** BALANCE SHEET AS AT 31 MARCH 2021 **2021** **2020** **Not es** **----- Start of picture text -----**
£ £ £ £
Fixed assets
Tangible assets 2 182,611 184,769
Investments 3 59,643 60,378
________ ________
242,254 245,147
Current assets
Stock:
Stationery 382 382
Fancy Goods 1,035 1,035
Cookery Books 970 970
Centenary Brooches 5,080 5,080
Centenary Celebration 432 432
Items
Other Debtors 19,479 16,808
Current Account No. 1 15,431 48,705
Current Account No: 2 45,636 54,746
Scottish Widows - -
Building Fund 38,636 38,598
Shawbrook Bank 55,140 54,569
Cash in Hand 31 31
_______ _______
182,252 221,356
Creditors: amounts falling
due
within one 6 (21,784) (32,092)
year
________ ________
Net current assets 160,468 189,264
Total assets less current 402,722________ 434,411________
liabilities
===== ====
== ===
Funds of the charity
Total funds 7 373,112 404,801
Designated funds 29,610 29,610
Restricted fund - -
402,722________ 434,411_______
===== ====
== ==
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The financial statements were approved by the trustees on ………………………………… ………………………………… **Trustee Anne Bufton-McCoy - Chair Trustee Susan Postlethwaite - Vice Chair ………………………………… …………………………………. Trustee Julia Baker - Vice Chair Trustee Susan Myhill - Treasurer** ## Page 9 **WARWICKSHIRE FEDERATION OF WOMEN’S INSTITUTES C.I.O.** NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 ## **1. Accounting policies** - (a) The financial statements have been prepared under the historical cost convention as modified by the inclusion of investments at market value. The accounts are in accordance with applicable accounting standards, the Charities SORP (FRS102) and comply with the Charities Act 2011. - (b) Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable. The value of services provided by volunteers has not been included. - (b) Grants including grants for the purchase of fixed assets are recognised in full in the Statement of Financial Activities in the year in which they are receivable. - (c) Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds. - (d) Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund. - (e) Any minor purchases of furniture or equipment are written off to the Statement of Financial Activities and no further depreciation will be provided. - (f) Land and buildings are written off over 50 years. - (g) Office equipment written off over 4 years. ## **2. Tangible fixed assets** **----- Start of picture text -----**
Office Land and Total
Equipment Buildings
£ £ £
Cost
At 1 September 2020 4,548 271,714 276,262
Additions 1,350 - 1,350
At 31 March 2021 ______5,898 271,714_______ 277,612_______
====== ======= ====
= ===
Depreciation
At 1 September 2020 4,548 86,945 91,493
Charge for the year 338 3,170 3,508
______ ______ ______
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At 31 March 2021 4,886 90,115 95,001
====== ====== ====
==
Net book value
At 31 March 2021 1,012 181,599 182,611
======= ======= ====
===
-
At 31 August 2020 184,769 184,769
======= ======= ====
===
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Page 10 ## **WARWICKSHIRE FEDERATION OF WOMEN’S INSTITUTES C.I.O.** NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 ## **3. Investments** **----- Start of picture text -----**
2021 2020
Market value as at 1 September 2020 60,378 84,495
Acquisitions at cost 7,175 34,443
Sales proceeds (8,176) (51,760)
(Losses)/Gains in year (484) (3,249)
Capital account movement 750 (3,551)
Market value as at 31 March 2021 _______59,643 _______60,378
======= ======
=
Historical cost as at 31 March 2021 56,335 56,135
======= ======
=
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## **4. Staff and trustee remuneration** No employee earned more than £50,000 per annum (2020-£50,000). ## **5. Employees** ## Number of Employees **----- Start of picture text -----**
2021 2020
Number Number
Administration 2 2
===== =====
Employment costs 2021 2020
Wages and salaries 14,151 23,104
Social security costs 1,962 3,629
Pension Costs 486 787
______ ______
16,599 27,520
===== =====
Creditors
2021 2020
Other Creditors 21,784 32,093
_______21,784 _______32,093
======= ======
=
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## **6. Creditors** Page 11 ## **WARWICKSHIRE FEDERATION OF WOMEN’S INSTITUTES C.I.O.** NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 ## **7. Analysis of net assets between funds** ||**Unrestric**|**Designa**|**Total**|**Total**| |---|---|---|---|---| ||**ted**|**ted**||| ||**Fund**|**Fund**|**Funds**|**Funds**| ||||**2021**|**2020**| |Investments|59,643|-|59,643|60,378| |Fixed Assets|182,611|-|182,611|184,769| |Current Assets|152,642|29,610|182,252|221,356| |Current liabilities|(21,784)|-|(21,784)|(32,092)| ||_______|_______|_______|_______| ||373,112|29,610|402,722|434,411| ||======|=====|=====|======| ||=|==|==|=| ## **8. Movements in funds** **----- Start of picture text -----**
2021 2020
Total funds £ £
Balance as at 1 September 434,411 446,402
2020
Net movement in funds (31,689) (11,991)
402,722_______ 434,411_______
====== ======
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