AXBRIDGE PAGEANT TRUST
TRUSTEES’ REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
Charity Registered No: 1185314
AXBRIDGE PAGEANT TRUST
CHARITY INFORMATION
Trustees
Ms J Gwinn Mr P Hughes Mr P Fowler
Registered Office
10 Bailiffs Close Axbridge Somerset BS26 2AZ
Charity Registered Number
1185314
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AXBRIDGE PAGEANT TRUST TRUSTEES’ REPORT
The trustees present their report and financial statements of the charity for the year ended 30 September 2023.
In 2021 the accounting reference date was moved from 31 March to 30 September in order to better fit the operations of the charity, specifically the Axbridge Pageant which is held every 10 years on the August bank holiday weekend.
The financial statements have been prepared in accordance with the accounting policies set out on page 7 and comply with the charity’s constitution, applicable law and the requirements of the Statement of Recommended Practice, “Accounting and Reporting by Charities”.
Structure, Governance and Management
The charitable trust was created as a Charitable Incorporated Organisation on 7 September 2019, at which point it took over the bank accounts of the previously unincorporated entity, which amounted to £17,417.
The trustees who served throughout the year were:
Ms J Gwinn Mr P Hughes Mr P Fowler
Objectives and Activities
The charity’s objectives are:
1 To advance the arts, heritage and culture for the public benefit by organising events, festivals and workshops in and around Axbridge, Somerset with a particular focus on the development and production of the Axbridge Pageant.
2 To advance education for the public benefit in Axbridge, Somerset and the surrounding areas including, but without limitation, by providing lectures and talks; staging exhibitions and events and preparing and distributing educational materials.
The trustees have considered the guidance from the Charity Commission regarding public benefit, and are satisfied that the activities undertaken during the year fully meet these requirements.
Achievements and Performance
The Axbridge Pageant takes places every ten years, however due to the COVID-19 pandemic the planned 2020 pageant was postponed and rescheduled for August 2022. The activities in the years between pageants relates to planning the next pageant and organising exhibitions and events to educate the public on local history.
The August 2022 Axbridge Pageant was a great success, both artistically and financially, and the trustees are delighted that this will provide a stable platform for the 2030 pageant plus events and activities in the intervening years.
In the year to September 2023 the trustees are delighted to be able to report that educational events have been held with schools, public groups and the local museum.
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AXBRIDGE PAGEANT TRUST TRUSTEES’ REPORT
Financial Review
The income and expenditure during the year relates wholly to the charitable activities as set out above.
On behalf of the trustees
Mr P Fowler
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AXBRIDGE PAGEANT TRUST TRUSTEES’ RESPONSIBILITIES IN THE PREPARATION OF FINANCIAL STATEMENTS
The law requires the trustees to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable regulations). Under the law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and the incoming resources and application of resources for that year.
In preparing these financial statements, the trustees are required to:
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a. select suitable accounting policies and then apply them consistently;
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b. observe the methods and principles in the Charities SORP;
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c. make judgements and estimates that are reasonable and prudent;
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d. state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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e. prepare the financial statements on the going concern basis unless that basis is deemed to be inappropriate.
The trustees are responsible for ensuring that proper accounting records are maintained which are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the requirements of the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2007 and the provision of the charity’s constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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AXBRIDGE PAGEANT TRUST STATEMENT OF FINANCIAL ACTIVITIES for the year ended 30 September 2023
| Notes | Unrestricted | Unrestricted | |
|---|---|---|---|
| Funds | Funds | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Incoming resources and generated funds | |||
| Pageant income | 3,544 | 64,903 | |
| Donations | 245 | 7,123 | |
| Fundraising | 37 | 1,372 | |
| Grants receivable | - | 23,922 | |
| Total incoming resources | 3,826 | 97,320 | |
| Resources expended | |||
| Pageant costs | 214 | 79,726 | |
| Fundraising costs | - | - | |
| Administration costs | 290 | 290 | |
| Total charitable expenditure | 504 | 80,016 | |
| Net movement in funds | 1 | 3,322 | 17,304 |
| Opening fund balances | 36,819 | 19,515 | |
| Closing fund balance | 40,141 | 36,819 |
All income and expenditure included above has arisen from the charitable activities of the Trust.
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AXBRIDGE PAGEANT TRUST
BALANCE SHEET 30 September 2023
| September | September | ||
|---|---|---|---|
| Notes | 2023 | 2022 | |
| £ | £ | ||
| Current Assets | |||
| Debtors | 2 | - | 1,957 |
| Cash at bank and in hand | 40,141 | 48,344 | |
| Total Current Assets | 40,141 | 50,301 | |
| Creditors: amounts falling due within one year | 3 | - | (13,482) |
| Net assets | 40,141 | 36,819 | |
| Income Funds | |||
| Unrestricted funds | 40,141 |
36,819 |
|
| Total funds | 40,141 | 36,819 |
We approve the financial statements for the year ended 30 September 2023 which comprise the statement of financial activities, the balance sheet and related notes. We acknowledge our responsibility for these financial statements, including the appropriateness of the accounting basis.
The financial statements were approved by the trustees on 18 July 2024 and were signed on its behalf by
Mr P Fowler Trustee
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AXBRIDGE PAGEANT TRUST ACCOUNTING POLICIES
Basis of preparation
The financial statements have been prepared under the historical cost convention and in accordance with applicable accounting standards, the Statement of Recommended Practice, “Accounting and Reporting by Charities” and the Charities Act 2011.
Incoming resources
Income from donations and fundraising is credited in the period in which it is receivable.
Resources expended
Expenditure on charitable activities is included in the period in which it is payable.
Included within administration costs are certain costs incurred in complying with the charity’s constitutional and regulatory obligations.
Funds accounting
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for another purpose.
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AXBRIDGE PAGEANT TRUST NOTES TO THE FINANCIAL STATEMENTS for the six months ended 30 September 2023
| 1 Net movement in funds The net movement in funds is stated after charging/crediting: Trustees’ remuneration 2 Debtors Prepayments and accrued income 3 Creditors: amounts falling due within one year Accrual and deferred income |
2023 £ - 2023 £ - - 2023 £ - - |
2022 £ - 2022 £ 1,957 1,957 2022 £ 13,482 13,482 |
|---|---|---|
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