## ANNUAL REPORT AND FINANCIAL STATEMENTS For the period ended 31 March 2023 JANUARY 10, 2024 MOTHERSHARE The Shop at, Coal Lane, Halifax, HX2 9PG ## **Mothershare** # **Annual Report and Financial Statements for the period ending 31 March 2023** |**Contents**|**Page**| |---|---| |Trustees’ report|2 to 5| |Examiner’s report|6| |Receipts and payments account|7| |Statement of assets and Liabilities|7| |Notes to the Accounts|8 to 9| 1 ## **Mothershare** ## **Trustees, report for the period ending 31 March 2023** ## **Reference and administrative details of the charity, Its trustees and advisors.** The trustees during the financial period and up to and including the date the report was approved were: **Name Position Dates** Kimberley Sheddon Chair Appointed September 2019 Jaqueline Taylor Appointed September 2019 Olivia Dunn Appointed September 2019 Catherine Maun Appointed May 2023 Emma Parker Appointed October 2023 Trevor Snell Appointed February 2023 Angela Shaw Appointed October 2023 ## **Charity Number** The charity was registered with the Charity Commission for England and Wales, number 1185295, on 13[th] September 2019 **Principal Address Bankers** Shop at Coal Lane End Farm Yorkshire Bank Plc Coal Lane 7 Waterhouse Street Causeway Foot Halifax Halifax HX1 1XZ HX2 9PG ## **Independent Examiner** Dorothy Tansley 7 Hebble Vale Drive Wheatley Halifax HX2 8TL ## **Structure, governance and management** The charity is governed by a constitution adopted on 13 September 2019. The charity is a Charitable Incorporated Organisation (CIO) formed on 13 September 2019. ## **Method of recruitment and appointment of trustees.** The trustees of the charity are appointed/reappointed by the members at the AGM. 2 ## **Mothershare** Trustees are recruited by advertisement and interview. ## **Trustees, report (continued) for the period ending 31 March 2022** ## **The charity’s objectives and activities** ## **Objectives** The prevention and relief of poverty among socially and or economically disadvantaged families and pregnant women in Calderdale and the surrounding areas, who are unable to provide essential equipment, clothing and other items for babies and children. Supplying them with such items free of charge through a referral service from external agencies. ## **Activities** Mothershare became a CIO on 13 September 2019, having been founded by two sisters in June 2015. We are based in Ogden, Halifax and work on a referral basis to provide/loan essential items to families and children from birth to late teens. Our referrals come from local statutory agencies including Calderdale Council Family Intervention team, Midwives, Health Visitors, The Women’s Refuge, The Women’s Centre, Schools, West Yorkshire Police, Healthy Mums and many more. Examples of the essential items we provide/loan are: - A maternity and new born pack for a Mum to enable her to leave hospital. - A cot, mattress and bedding to families whose baby does not have a safe place to sleep. - Safety gates to families in rented accommodation with no internal door. - A pram to allow mum to get out and about. - Boxes of essential items to schools so that pupils have e.g., a warm coat - A bundle of essential clothes and items to families finding themselves homeless after fleeing abusive situations. - Hygiene packs of basic essentials, to families struggling with the cost of living. - Birthday bundles which include, presents, a cake, sweets to share at school, banners and a card. Ensuring no child feels left out. We provide a 24/7 service throughout Calderdale and have one permanent paid member of staff and a team of valued volunteers who help to raise funds, sort donations in our stockroom, collate items for each referral and deliver them. We could not provide our service without them. 3 ## **Mothershare** The items we provide/loan either come from kind donations of new and used items from the public or items we purchase from our fundraising efforts. There are some items we have to buy new, mainly, cot mattresses, safety gates and underwear. We have received donation of money, time and essential items from many local businesses and grants from The Community Foundation for Calderdale and Calderdale Council, Morrisons and Arnold Clark. ## **Trustees, report (continued) for the period ending 31 March 2022** ## **Public benefit statement** In setting our objectives and planning our activities, our Trustees have given serious consideration to the Charity Commission’s general guidance. ## **Achievements and Performance** During 2022/2023 The rising cost of living and fuel price increases have put a strain on families with limited means. This has resulted in an increase in the number of referrals we receive. It has been a challenging year for us as we rely mainly on our volunteers to collate items for the referrals and deliver them to the families. Some of the social workers and midwives also collect the items they request. We continue to be extremely busy and have supported refugees alongside the local families who continue to struggle for a variety of different reasons. The hygiene packs we have been able to provide with a grant from Arnold Clark, are very well received. These packs included essential cleaning products such as washing powder, anti-bacterial spray and bleach and personal hygiene products such as wipes, shower gel, shampoo, conditioner, toothbrushes and toothpaste, toilet rolls, tissues and soap. This has allowed families to use their limited funds more effectively. Our trustees and volunteers have undertaken fund raising events such as a charity 60 mile walk and table top sales of surplus items at the local church. We also rely on kind donations from local businesses. At Christmas, we were very busy and provided many children with Christmas presents and Christmas Eve boxes who would otherwise have received nothing. These referrals come from schools, social workers and the local home for young and vulnerable children and teens. The local community provide these gifts by individuals being a sponsor. They are provided with an age and sex for a child and they buy an appropriate gift. 4 ## **Mothershare** We also provide Birthday Bundles as we believe birthdays are special. Our bundles contain a cake with candles, gifts, a goodie bag (allowing children to share sweets with their schoolfriends), banners and a card. We receive some amazing feedback, showing appreciation for what we do. This is usually received verbally from the agencies we deal with, e.g. midwifes and social workers. ## **Financial review** The net receipts for the period were £24,265. This total includes net receipts of £18,265 on unrestricted funds and net receipts of £6,000 on restricted funds. ## **Trustees, report (continued) for the period ending 31 March 2022** ## **Reserve’s policy** The charity’s free reserves at the period end were £21,088. Our reserves policy is to hold approximately 6 months of unrestricted expenditure plus additional amounts, calculated using a risk-based approach. Our target reserve equates to £11,570. The current level of reserve is therefore £9,518 above the amount calculated by our reserve policy. The board will continue to monitor the level of reserves on a regular basis and take action to reduce running costs or increase income through applying for grants and fundraising activities as necessary. ## **Declaration** The Trustees declare that they have approved the Trustees’ report above. Signed on behalf of the board of trustees Signed …… _C A Maun_ ……………………………………………….. Date …… 17/01/24…………… Name…Catherine Maun …(Trustee) 5 ## **Mothershare** ## **Independent examiner’s report to the Trustees of Mothershare Charitable Incorporated Organisation (‘the CIO’). Charity Number 1185295** I report to the charity trustees on my examination of the accounts of the CIO for the period ended 31 March 2023, which are set out on pages 6 to 9 ## **Responsibilities and basis of report** As the trustees of the CIO, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’) I report in respect of my examination of the CIO’s accounts as carried out under section 145 of the 2011 Act. In carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5) (b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination, giving me cause to believe that in any material respect: Accounting records were not kept in respect of the CIO as required by section 130 of the Act, or The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed … Name… Dorothy Tansley Relevant professional qualification or body. Retired Bank Official 6 ## **Mothershare** Date… 10[th] January 2024 Address. 7 Hebble Vale Drive Wheatley Halifax HX2 8TL 7 ## **Mothershare** ## **Receipts and Payments Account** ## **For the period ending 31 March 2023** |2022/23
Unrestricte
d
Funds
**Receipts**
£
Sales
817
Grants and Donations
(2)
18,265
**Total Receipts**
18,265
**Payments**
Running cost inc Utilities
4,826
Travel costs
Rent
4,916
Events/Fundraising cost
496
Salaries
(3)
8,303
Equipment/Referrals
785
**Total Payments**
19,327
**Net Receipts**
-1,362
Balance B/F
22,150
**Fund Balance carried forward**
21,088
**Statement of Assets and Liabilities**
2023
Unrestrict
ed
£
**Cash funds**
Cash at Bank
21,088
Cash in hand
**Total cash fund**
21,088|2022/23
Unrestricte
d
Funds
£
817
18,265||2022/23
Restricted
Funds
£
-
6,000
6,000|2022/23
Restricted
Funds
£
-
6,000
6,000|2022/23
Total
Funds
£
817
23,448| |---|---|---|---|---|---| ||18,265||||24,265| ||||||| ||4,826||||4,826| ||||||| ||4,916||5,080||9,996| ||496||||496| ||8,303||223||8526| ||785||593||1378| ||||||| ||||||| ||19,327||5,895||25,222| ||||||| ||-1,362||105||957| ||22,150||10,761||32,911| ||||||| ||21,088||10,865||31,953| |||**as at March**
2023
Restricted
£
10,865
10,865|||**31 2023**
2023
Total
£
31,953| ||||||31,953| ## **Assets retained for the charity’s own use** Laptop and printer ## **Liabilities** None 0 8 ## **Mothershare** ## **Approval of the accounts** The financial statements were approved by the board of trustees on Date ………17/01/24…….. Signed _C A Maun_ ………………………………………. (Trustee) Name ……Catherine Maun ………… ## **Notes to the Accounts for the period ending 31 March 2023** ## **1. Accounting Policies** ## **Basis of accounting** The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis. ## **Taxation** As a charity, the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates. ## **Fund accounting** Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds are subject to restrictions imposed by the donor or through the terms of an appeal, on the use of the funds. (see note 4) |**2. Grants and donations**
CFFC
Arnold Clark
Sales
Morisons
Lloyds/Halifax
Donations
Unrestricted Grants/other
**Total**|2022/23
Unrestrict
ed
funds
£
3,381
817
5,250
5,353
3,464
18,265|2022/23
Restrict
ed
funds
£
1,000
5,000
6,000|2022/2
3
Total
funds
£
3,381
1,000
817
5,250
5,000
5,353
3,464| |---|---|---|---| ||||24,265| 9 ## **Mothershare** ## **3. Staff costs and numbers** ||| |---|---| |**3. Staf costs and numbers**
Gross salaries|2022/2
3
£
8,526| ||8,526| The average number of employees during the period was 1. There were no employees with emoluments above £60,000 |**4. Restricted funds**
Nth Halifax Ward Forum
Tesco
Lloyds Halifax
Arnold Clark
Rent|Incoming
£
500
1,106
5,000
1,000
5,080
12,686|Outgoing
£
48
448
97
5,080
5,673|Balance
C/F
£
452
658
5,000
903
-
-| |---|---|---|---| ||||7,013| ## **Fund Name** ## **Purpose of restriction** Nth Halifax Ward Towards weaning kits (sippy cups, bowls, spoons) Forum Tesco Cots and Mattresses Rent XS funds from closure of BPB moved to cover rent Lloyds/Halifax Towards Purchase of a vehicle Arnold Clark Hygiene products ## **5. Related party transactions** ## **Trustee expenses** No trustee received any expenses during this period ## **Trustee renumeration and benefits** No trustee received any renumeration or benefit during this period 10