Swanage Food Bank Trust••s' Report: 0110412024- 3110312025
Referen￿ and administrative details
Charity name .' Swanage Food Bank
Registered charty number .' 1185288
Charity's principal address .' Unrted Reformed Church, 112 High Street. Swanage,
Dorset BH19 2NY
Trustees.. Mr lan Bandy { Treasurer), Mrs Lucy Cocke (Secretary). Mrs Ann Emery,
Mrs Donalda Plowman, Mrs Pauline Werba, Mrs Pamela Hayes (resigned 13th
February 2025), Mrs Julie Bond. The Rev'd John Hutchison
Charity phone number .
07759 230313 (client referrals)
07754 081420 (enquiries)
Social Media . Swanage Food Bank Facebook
Structure
overnance and mana
ement
Type of governing document .' constitution
How the charity is constituted Charitabbe Incorporated Organisation (CIO)
The Trustees meet regularly throughout the year to discuss the management of
policies (Safeguarding. Health and Safety, Risk Assessment, Public Indemnity
Insuran￿), finances and matters concerning the running of the Charity and the
appointment of Trustees. Proposals arising are then presented to the Membership at
General Meetings (held 3 or 4 times yearly including an AGM) and electronically for
further comment and approval by majority vote
Ob
ectives and activrties
Summary of objectives as set out in its goveming document: The relief of financial
hardship amongst people in Swanage and the surrounding area or in other parts of
the United Kingdom in such ways as the trustees from time-to-time think fit. in
particular, but not exclusively by: a) providing emergency food, essential toiletries,
and household rtems to individuals and families in need andlor for distribution by
charities or other organisations wotking to prevent or relieve povety b) such other

means, including (but not limited to) the provision of support or signposting to
relevant information and other advisory servI￿s.
Summary of main activities undertaken for the public benefit in relation to these
objectives.. Swanage Food Bank operated throughout the year from the Swanage
United Reformed Church building on Mondays, Wednesdays and Fridays be￿een
12 noon and 2.00pm with flexible arrangements for emergency needs outside of
those hours. Our Team of 17 volunteer members works on a weekly Rota in threes
or pairs. During and subsequent to Covid lockdownsl restnctions. we have also been
helped by a Home Deliveries Team of 17 volunteers. Referrals of clients are made
by a number of networking care agencies which contact us to give details of
households needing Swanage Food Bank aid When clients cannot contact these
agencies, self-referrals are accepted. All vouchers are completed by the Team on
Duty so that statistics may be maintained on a monthly basis
Clients are provKled with their food supplies (for seven days of three meals per day
per each household member) and essential toiletries as available. Top-ups of fuel
cards of up to £40 are also made within safeguarding wles following an Agency
referral. Our Charity's main source of food rtems has been from individuals in
Swanage and district giving rtems in our Food Bins in local supennarkets (Co-op,
Budgen's, Spar. and Costcutters) as well as at the backs of churches and outside of
our premises during Duty hours, together with food donated from schools, churches
and other organisations. In this way, there is a sense of community ownership of the
work we carry out, and we are very grateful for such ongoing support. The stocks are
supplemented by purchases from local stores, and from deliveries from online
ordering with Morrisons. Although Swanage Food Bank has made no appeals for
money and does not engage in fund-raising activities, we have recerved many
financial donations from individuals. churches, and other organisations (some of
which have independently raised money and donated it to us)
Achievements and erformance
sin￿ receiving recognition as a Registered Charity on 13th September 2019, we
have continued our many previous years of work, as a small charity, supplying a
large number of families and individuals in fo(xl poverty with generous amounts of
food and essentials The numbers assisted this past year were 860 adults and 598
children, which was a marked decline from the previous year of 1,097 adults and 736
children. This may be due to increased use of the Community Pantry and the
Fareshare Larder. We increased provision for our homeless clients who are offered
cutlery, plates, mugs. and a tin opener. At Christmas we continued to provide festive
items as well as treats to anyone who approached us for help in De￿rnber.
At the beginning of the year we moved from the Salvation Army premises to the
Unrted Reformed Church. This has been a great success due to the increased space

with free standing shelves in the ￿nt￿ of the room which makes everything easily
accessible to our Duty Teams. The Church has been extremely welcoming and
supportive. Ouf Home Delivery Team are able to park outside when collecting
supplies of food for delivery. and our Clients are able to aC￿sS the Food Bank at our
side entrance.
On April 30th 2024 Pauline Werba resigned as Chair of Swanage Food Bank. We are
enormously grateful to her for her outstanding leadership and we are delighted she
will remain as a Trustee. The Trustees agreed to share the duties and responsibilities
of the Chair until a new Chair has been found. Pamela Hayes resigned as a Trustee
and the Minutes Secretary on February 13th 2025. We are most grateful to her for all
that she has contributed over many years. The Minutes will be taken by different
volunteers until a permanent solution is found. During the course of the year Julie
Bond and John Hutchison kindly agreed to join the Food Bank as Trustees. OurAGM
took place on Thursday 61h June 2024 atAII Saints. Church. There was the statutory
resignation of two Trustees (Lucy Cocke and Donalda Plowman> and their reolection
approved.
During the course of the yearAnn Coleman, Nadine Evans, Heather Orchard and
Julie Rose joined Swanage Food Bank Duty Teams. Rod Ivall joined our Home
Delivery Team.We are most grateful to Pat Bordessa and Pete Lightowler who
stepped down during the year. Alan Dominy has kindly agreed to be our
Safeguarding Lead.
We had a 5. rating following our Environnmental Health Inspection having already
instigated weekly recordings of our fridge and freezer temperatures. Dorset Council
has appointed a Community Engagement Project Officer who has been excellent at
bringing various volunteer groups together. Several new initiatives are proving most
helpful to Swanage Food Bank. and we are pleased to infomi Clients that the Focus
Centre is able to offer support unrelated to food needS.The￿ is now a dog food
collection point in Swanage which has been greatly appreciated by Clients struggling
to feed their pets.
We recognise the Importan￿ of communication and we have introduced a
WhatsApp Group between our duty team leaders as V￿11 as our Treasurer. We had a
Swanage Food Bank tree at the Annual Swanage Christmas Tree Festival to
publisise our work.
Team and Trustee Meetings take place throughout the year and we are enomously
grateful to our Treasurer lan Bandy who presents finan￿ reports and updates at all
our Meetings. We also thank Judy Bandy for her support with publicty. As always we
thank our hardworking Duty Team Members and our Home E)elivery Team. Special
thanks go to Robin Plowman who empties our collection bins and Julie Bond who
places an online order with Morrisons each week.

Financial Re
ort
The accounts for the period ended 31st March 2025 have been produced on a
Receipts and Payments basis.
The Trustees have agreed a Reserves policy which seeks to maintain a balance on
unrestricted funds of approximately six months, unrestricted expenditure to cover
emergencies that may arise from time to time, and also additional reserves to cover
specific, identified financial risks.
Income derives primarily from donations by individuals. but also from local
businesses. charities and other organisations. Wle have around 12 donors providing
regular donations of around £500 per month in total but otherwise our income
consists of ad-hoc donations. Our total income fell by around £2.500 from the
previous year. We are immensely grateful for the generosity of all who have donated
to us.
The charity registered for Gift Aid in September 2019 and we claim back from the
HMRC for gift-aided donations from time to time. We received £1,544 back from
HMRC in this financial year.
Our expenditure decreased by over £4,500, reflecting the lower number of clients
who came to us for help during the year.
Overall we made a deficit of £2,555 In the year (compared to a deficit in the previous
year of £4.881). With £29,500 in the bank we are well funded foi the next year (and
beyond) which will enable us to cope should we be in deficit again in 2025126.
In addition to monetary donations we conlinue to receive a sKJnificant volume of
items of food from the local community We have not estimated the value of these
gifts in kind and they are not included within the financial fyures stated.
The Trustees are, of course, extremely grateful to all who have contributed items of
food andl or money, without which Swanage Food Bank would not be able to
function.

Declaration
The Trustees declare that they have approved the Trustees, report above.
Signed on behalf of the Trustees of Swanage Food Bank:
Signature
Full name '.
ucy CocL¥
Position . gEL-￿-,￿4&
Dato: i/ É IL£

CHARIIY COMMISSION
FOR INGiANO AND WALES
Swanage Food Bank
Receipts and pa
0110412024
1185288
ments accounts
3110312025
CC16a
To
Section A Receipts and payments
Unrnstricted
fvnds
Restricted
fvnd•
Endowment
To41 funds
L•8t year
A1 R•c•l
Donat￿ns- indiwdu8
tk>natitin$ . busin0s￿$
c4)na￿￿s- other charrtie
voluntsry organi8atK>n8
Bank interest
Glft Akl tax wel•lm
Othèr Inu)rre
£10,869
£0
£0
e10,81
£13813
£110
£0
£4.045
£0
£0
£3,768
£700
£0
£0
£0
£0
£0
£700
£$61
£39
ARJ
É183OS
£18205
£20,612
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£0
£0
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£0
£0
£0
£0
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£280
£17
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£0
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£0
£0
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£0
£0
£0
£0
£0
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£0
£0
£0
£0
£0
£0
£650
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T8loeom8
Sl•tione
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£17,224
£0
£180
£64
£500
£35
È42
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£64
£2.400
£109
£302
£50
£151
£109
£302
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£151
£581
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£54
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CHARITY COMMISSION
FOR ENGLAND ANO WAI£S
Swanage Food Bank
Receipts and pa
1185288
ments accounts
CC16a
or th• p•riod
from
0110412024
To
3110312025
Section B Statement of assets and liabilities at the end of the period
Vnrestricted
Restficted
funds
Endowment
fvndB
De￿1$
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Curront a¢c(Junts
Savin
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Petty Cash
£1.788
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£0
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Tot•1 cMh ￿ftd8
£0
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