Swanage Food Bank Trustees. Report: 0110412023- 3110312024 Ref8r8nc8 and administ tiv8 etails Chaiity narne . Swanag8 Food Bank Registered charity nurnber . 1185288 Charity's principal address . Salvation Army Lower Hall, King's Road East, Swanage, Dorset BH19 1 ER (From 02104/24 United Refoffl￿d Church. 112 High Street, Swanage. Dors8t BH19 2NY) Tru8tee8: Mr8 Pauline Werba ( Chair), Mr8 Lucy Cocke (Secretary), Mrs Ann Emery. Mr3 Donalda Plowman, Mrs Pamela Hayes, Mrs Katrina Greetham fres￿ned 31/0￿4), Mr lan Bandy (Treasurer) Charlty phone number . 07759 230313 (dient referrals) 07754 081420 (enquiries) Soclal Media . Swan8g8 Food Bank Facebook ovemance and man emenl Type of goveming document . constitution How the charity is constituted . Charitable Incorporated Organisation (CIO) The Trustees meet regularly throughout th6 year to discuss the management of policies (Safeguarding, Health and Safety, Risk Assessment. Public Indemnity Insurance), finances and matters concerning th8 running of the Chanty and the appointment of Tru8tee8. Proposals arising are Ihen presented lo the Memborship at General Meetings (held 3 or 4 times yearly including an AGM) and electronically for further comment and approval by majowity vote. es and activits'es Sumrnary of objectives as set out in its goveming document. The relief of financial hardship amongst people in Swanage and the surrounding area or in other parts of th8 United Kingdom in such ways as the Irustees from kn'me-to-tirne think fit. in particular, but nol exclusively by.. a) providing emergency food, essential toiletries, and household items to individuals and families in need andlor for distribution by charities or other organisations working to prevent or r81i8ve poverty b) such other means, including {but not limited to) the provision of support or signposting to relevant information and other advisory servic8S. Summary of main activities undertaken for tha public b8nefit in relation to thw8e objectives: Swanage Food Bank operated throughout the year frorn the Swanage Salvation Army building on Mondays, Wednesdays and Fridays between 12 noon and 2.00pm with flexible arrangements for emergency needs outside of those hours. Our Team of 17 volunteer members works on a weekly Rota in threes or pairs. During and subsequent to COVKI lockdownsl restrictions, we have also been helped by a Home Deliverie8 Team of 17 volunleers. Referrals of diants are made by a numb6r of networking care agencies which contact us to give details of households needing Swanage Food Bank aid. When clients cannol contact these agencies, 88K- referrals are accepted. All vouchers are completed by the Team on Duty so that statistics may be maintained on a rnonthly basis Clients are provided with their f(x)d supplies (for seven day8 of three meals per day per each household member) and ess6ntial toiletries as available. Top-ups of fuel cards of up to £40 are also made within safeguarding rules following an Agency referral. Our Charity's main source of food items has been from individuals in Swanage and district giving item8 in our Food Bins in local supemiarkets (C<>op, Budgon's, Spar, and Costcutters) as well as at the backs of churche8 and outside of our premises during Duty hours, together with food donated from 8choo18, thurch88 and other organisation8. In this way, there is a sens6 of community ownership of the WO￿ we carry out, and we are very grateful for such ongoing support. The stocks are Supplemented by purchases from local stores. and from deliveries from online ordering with Morrison8. Although Swanage Food Bank has made no appea18 for money and does not engage in fund-raising activities, we have received many finandal donations from individuals. churches, arKI other organisations (some of which have independently raised mney and donated it to us) Achievements and rformance Since receiving recognrtion as a Registe￿￿ Charity on 13th S8pt8mbar 2019, we hav• continued our many pre%ious years of work as a small charity to supply a large number of families and individuals in fcx)d pov8rty gen8rous amounts of frmed Church (URC) offered the use of a room at their premises, which Swanage Food Bank was delightsd to accept. An anomous amount of planning was required which lan Bandy managed with exc8ptional skill. He was a8SiSted by Robin Plowman who und8rtook building new racks and enhancing the cupboards whKh were already available in the r(x)m. Particular thanks are also due to Judy Bandy who designed new notices and signs for our new home at the URC, and also liais8d with partner organisations on our change of address. Meetings took place with the team at Ihe URC and an amount was agreed to cover the costs of heating and using the room. The move t￿k place on Tuesday 2nd Awil 2024 with 8 larg6 numbar of team members assisting, and the room is now fully operational and proving to be a great success. Team and Trustees, Meetings have taken place throughout the year, and financial reports and updates on accounts have been presented at each by our Treasurer, lan Bandy, who is to be comrn8nd8d for his work in managing these matters so efficiently. Swanage Food Bank Secretary, Lucy Cocke, has continued to collect statistics from the vouchers issued for each dient household. and administered Team Rotas and Agendas. In October Pamela Hayes kindly agreed to lake the Minutes for every Trustee and Team meeting which has been enormously appreciated by the Secretary. As always. we thank our loyal and hardworking Team Members and Horne Delivery Team. And a special thanks to Rotx'n Plowman, who collects the food donations from the bins in stores and backs of churches each w88k he really works hard for us. Julie Bow8rm8n has continued to keep bins updated each month with currant shortages so that donors may make infomied contributions, and Jules Bond has been a great asset in her weekFy online ordering for Swanage Food Bank from Morrisons which offer a friendly and courteous delivery seniic8 to U8. Major Katrina Greetham resigned as a Trustee at the end of March 2024 as She is movlng away from the area. The other Trustees have very much appreciat8d tho axperience and kno￿rfedge that Katrina was able to bring to the Tru8tee8 and wish her gfeat success in her future ventures. Fina ialR The 8ccount8 for th8 P8ri0d anded 31st March 2024 h8ve been produced on a Receipts and Payments basis. The Trustees have agreed a ReseNes policy which seeks to maintain a balance on unreslricted funds of approximatety six months. unrestricted expenditure to ¢ovar emergencies that may arise from time to time, and a180 additional re8erve8 to cover gpecific, identified financial iisks. Income deriv88 primarily from donations by individuals, but also from local busin8&8es. charities and other organisations. We have around 15 donors provldlng regular donations of over £600 Paf Month in total but otherwise our income consists of ad-hoc donations. Our totsl income fell by around £3.500 from the previous yoar. We are immensely grateful for the generosty of all who have donated to us. The charity registered for Gift Aid in September 2019 and we claim back from the HMRC for gift-aidad donalions from time to time. We received £2.361 back from HMRC in this financial year: £873 for rnoney donated in the 2021122 financial year, and £1,488 for money donated in the 2022123 financial year. Our expenditure increased by £3.000, of which £1.238 was "on8 OIT expenditure asso￿ated with our mov8 to our new location - the principal sp8nd b8ing on a naw fridge and new racking for ft>)d storage. The rest of ts increase was caused mainly by the increasing price of food. Overall we made a deficit of £4.881 in the year (compared to a small surplus in the previous year of £1,432). With £32,000 in Ihe bank we are well funded for the next year (and beyond) which will enable us to COP8 should we be in deficit again in 2024125. In addition to monetary donalions we continue to re¢e+ve a significant volume of items of food from the local communty. We have not estimated the value of these gifts in kind and they are nol induded within the financial figures stated. The Truste88 are, of course, extremely grateful to all who have contributed items of food 8ndl or money, wrthout which Swanage Food Bank would not be able to function. The Trustees dedare that they h8V8 approved th8 Trust888' reFth above. Signed on behalf of the Trustees of Swanage Food Bank." Signature . Full name . IA Positi￿ . L)£tX Dato: IG(I)?* CHARITY COMMISSION FOR ENGLAND AND WALES Swanage Food Bank Receipts and pa 0110412023 1185288 ments accounts 3110312024 CC16a To Section A Receipts and payments Unrestncted funds Restricted fvnds Endowment lunds To￿1 funds Last ￿ar DonalK)ns - indivlduals Lkjnat￿ns- businos868 rh)natk)ns- oth•r tharttb voluntary organ￿9￿)n8 Bank int8r8St Gfft Aid tax reclaim Other Incom8 £13.813 £110 £0 £0 £0 £0 £13813 £110 £16 936 £3.768 £0 £3,768 £5,155 £0 £0 £0 £0 £0 £0 £561 £43 Èo £400 £2.361 £0 tot•i( AR) £20,612 £20,612 £24.134 A2 A*s•t and Irt¥••trn￿1 Ml•A, £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 Tot•1 rn¢•lp¢• En Food purcha￿¥ Christmas T•lecom8 St8tiorb• Prem4ses ui nt Insuranc• ve to now £650 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 £0 eo £0 £0 £0 £0 £0 £0 £0 £650 0.547 £10 74$ £500 £35 £42 £35 £42 £1,600 £581 £248 £1.238 £54 £138 £83 ntln $ts £581 £246 £28S È187 £0 r*ml8 £54 Sub total A4 A•••t •nd lnv••tsn￿t £0 £0 £0 £0 £0 £0 £0 £0 £0 Sub lotal Tooip•yn*n ** Pl•tOlrnc•W(p•yn￿th) AS Trnn¥f•rn b8l*wn fund• C•gh funds lut ye4r end C••h ￿nd* th1• y••r •nd £0 £0 £0 Èo £0 CHARITY COMMISSION FOR INGiAND ANO WAIES Swanago Food Bank Receipts and pa 0110412023 1185288 ments accounts 3110312024 CC16a from Section B Statement of assets and liabilities at the end of the period Unrestricted fvnd• Restricted fvnds Endowment fvnd• Categorios Details 81 C••h lundi Current accounts Savin s accounts Petty Cash £0 £0 £0 £0 £0 £0 £350 £32 076 rotsi ¢•*h fvnds £0 £0 OK Endowm•nt lund• lund• funds Details 82 Oth•r mon•t•ry aM•t• Details 83 Inv••kn•nt ••••ts Detalls 84 As••t• r•tskn•d for th• ch•rlty'• ¢)wn u Detailg B5 Uabll S*n*J by on• or tru8te•BI b•ttaN of d the tru•te Prtnt N•m• Dat? of rov81