Trustees’ Annual Report for the period
From 1 January 2024 To 31 December 2024
Charity name: Kokrobite Chiltern Centre
Charity registration number: 1185282
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The advancement of education and relief of poverty for the public benefit by providing free education, providing training and the development of teachers and support for disadvantaged children and young people in Ghana to enable them to achieve their full potential and have greater access to positive choices and opportunities. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Raise funds to support the activities of sister charity (KCC Ghana). Provide guidance to KCC Ghana in the execution of its activities. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In executing our activities for the year, the trustees adhered to the Charity Commission’s guidance on public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
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|---|---|---|
| Policy on grant making | Para 1.38 | Grants are made to sister charity (KCC Ghana) to support operating cashflow, fund scholarships for individual students and to fund approved projects. |
| Contribution made by volunteers |
Para 1.38 | The UK charity is run by volunteer trustees with no paid employees. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Key achievements in 2024: Provided grants totalling £15,200 (2023: £15,750) to KCC Ghana (sister charity) Funded the shipping of donated books, educational materials and sports kit to Ghana Supported the executive team of KCC Ghana in making operational and financial decisions, related to their activities supporting 150 school children |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity ended the financial year with total assets of £5,239 (2023: £4,028) in cash with no debt. These cash levels are appropriate for KCC to remain financially viable. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | KCC has no formal policy on holding cash reserves. Due to the low levels of recurring expenditure, zero debt and the discretionary nature of the main activity (providing grants), liquidity is maintained by restricting grants to available cash at any point in time. |
| Amount of reserves held | Para 1.22 | Cash reserves at year end were £5,239 (2023: £4,028). |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no concerns about the charity continuing as a going concern. |
| Additional information (optional) You may choose to include further statements where relevant about: |
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| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Donations from individuals and organisations, with reliance on a core group of dedicated long-term donors. A limited number of fundraising campaigns are carried out through social media |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risk facing the charity is lack of financial continuity, due to donors discontinuing their funding activities. If this were to occur, the level of grants the charity provides would need to be scaled back. The main mitigation is to broaden the range of donors. |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Kokrobite Chiltern Centre Constitution, dated 26 August 2019 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Future trustees are invited to become a trustee by one of the existing trustees and/or by the individual volunteering to become a trustee, following which they are interviewed and confirmed if acceptable. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
On joining, all trustees are provided with a copy of the Constitution and a copy of the latest Annual Report and Accounts. Access is provided to the shared drive with previous minutes of meeting and the action log with pending issues. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity has a board of trustees with an appointed chairperson. In addition to overseeing the activities of the charity, the trustees provide guidance to KCC Ghana (sister charity). |
| Relationship with any related parties |
Para 1.51 | KCC Ghana is a sister charity that receives the bulk of donations from the charity. 2 trustees of the charity are executive members of KCC Ghana. |
Reference and Administrative details
| Charity name | Kokrobite Chiltern Centre |
|---|---|
| Other name the charity uses | KCC |
| Registered charity number | 1185282 |
| Charity’s principal address | 27 Garners Road Chalfont St Peter Bucks SL9 0HA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| EmilyThomson | Chair and Secretary | |||
| Jane Zohoungbogbo | Trustee | |||
| Martial Zohoungbogbo | Trustee | |||
| Mark Williams | Trustee | Resigned 13/12/24 | ||
| PhilipLiverpool | Trustee | |||
| Sarah Harding | Treasurer | |||
| Donald Hudson | Trustee | |||
| Stella Kalamaj | Trustee | |||
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Emily Thomson | Sarah Harding |
|---|---|---|
| Emily Thomson | Sarah Harding | |
| Chair | Treasurer | |
| 14 July 2025 | ||
| 14 July 2025 |
Charity Name Kokrobite Chiltern Centre
No (if any) 1185282
Receipts and payments accounts
CC16a
For the period Period start date Period end date To from 1-Jan-24 31-Dec-24
Section A Receipts and payments
Unrestricted Restricted Endowment funds funds funds
Total funds Last year
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||||
| A1 Receipts | ||||||||||||
| Donations to sponsor the education and associated costs of (named) children in |
- | 5,453 | - | 5,453 | 7,353 | |||||||
| Ghana | ||||||||||||
| General donations | 9,227 | - | 9,227 | 2,818 | ||||||||
| Donations for children's Christmas activities | - | 4,179 | - | 4,179 | 3,361 | |||||||
| Gift Aid on donations | 587 | 450 | - | 1,037 | ||||||||
| Other income | 177 | - | - | 177 | ||||||||
| Donations from volunteers to cover their | ||||||||||||
| living expenses while volunteering at KCC | - | - | - | - | 1,700 | |||||||
| Ghana | ||||||||||||
| Donations to cover shipping costs UK to Ghana |
- | - | - | 1,400 | ||||||||
| Donations to buy white goods for new learningcentre in Ghana |
- | - | - | 600 | ||||||||
| Donations towards running costs of girls' football team in Ghana |
- | - | - | 3,650 | ||||||||
| Donations to buybooks | - | - | - | 485 | ||||||||
| Sub total(Gross income for AR) | 9,991 | 10,082 | - | 20,073 | 21,367 | |||||||
| A2 Asset and investment sales, | ||||||||||||
| (see table). | ||||||||||||
| - | - | - | - | |||||||||
| - | - | - | - | - |
| - | - | - | - | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| - | - | - | - | - | |||||||
| Sub total | - | - | - | - | - | ||||||
| **Total receipts ** | 9,991 | 10,082 | - | 20,073 | 21,367 | ||||||
| A3 Payments | |||||||||||
| Fund transfers to KCC Ghana | 3,719 | 11,481 | - | 15,200 | 15,750 | ||||||
| Cost of shipping donated books, clothes | |||||||||||
| and other items to Ghana | 2,485 | - | 2,485 | 2,640 | |||||||
| Fundraisingcosts | 1,096 | - | 1,096 | 216 | |||||||
| Administration expenses | - | - | - | 138 | |||||||
| Bank charges | 81 | - | 81 | 108 | |||||||
| - | - | - | |||||||||
| - | - | - | |||||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| **Sub total ** | 7,381 | 11,481 | - | 18,862 | 18,852 | ||||||
| A4 Asset and investment | |||||||||||
| purchases, (see table) | |||||||||||
| - | - | - | - | ||||||||
| - | - | - | - | ||||||||
| **Sub total ** | - | - | - | - | - | ||||||
| **Total payments ** | 7,381 | 11,481 | - | 18,862 | 18,852 | ||||||
| **Net of receipts/(payments) ** | 2,610 | - 1,399 | - | 1,211 | 2,515 | ||||||
| A5 Transfers between funds | - | - | - | - | - | ||||||
| A6 Cash funds last year end | 2,629 | 1,399 | - | 4,028 | 1,513 | ||||||
| **Cash funds this year end ** | 5,239 | - | - | 5,239 | 4,028 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Barclays Bank account Details Details Details Details Signature EmilyThomson Sarah Harding Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 5,239 - - - - - 5,239 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name EmilyThomson Sarah Harding Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| OK | |||
| to nearest £ Endowment funds |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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| EmilyThomson | EmilyThomson | 14-Jul-25 | |
| Sarah Harding | Sarah Harding | 14-Jul-25 |