ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
HOME-START SOUTH WARWICKSHIRE (CHARITABLE INCORPORATED ORGANISATION)
CHARITY REGISTRATION NUMBER 1185280
HOME-START SOUTH WARWICKSHIRE
Annual Report & Financial Statements For the year ended 30 September 2021
CONTENTS
Page 3 - 8 Trustee's Annual Report
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Page 9 Independent Examiners Report to the Trustees
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Page 10 Statement of Receipts and Payments
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Page 11 Statement of Assets and Liabilities
Page 12 - 15 Notes to the accounts
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HOME-START SOUTH WARWICKSHIRE
Annual Report & Financial Statements For the year ended 30 September 2021
The Trustees of Home-Start South Warwickshire present their report and financial statements for the year ended 30 September 2021.
Legal & Administrative Information
| CHARITY NAME | Home-Start South Warwickshire |
|---|---|
| CHARITY NUMBER | 1185280 |
| START OF FINANCIAL YEAR | 01 October 2020 |
| END OF FINANCIAL YEAR | 30 September 2021 |
| TRUSTEES AT 30 SEPTEMBER 2021 | Deirdre Edwards (Chair) |
| Linda Griffiths | |
| Selina Kermode - Appointed 13th July 2021 | |
| Peter Botsoe - Appointed 13th July 2021 | |
| Alexandra Anderson - Appointed 29th July 2021 | |
| Sarah Brittain-Jones - Resigned 19th March 2021 | |
| Nick Ellison - Resigned 31st May 2021 | |
| Helen Keast - Resigned 14th September 2021 | |
| Alison Purchon – Resigned October 2021 | |
| CORRESPONDENCE ADDRESS | 23 Bridgetown Road |
| Stratford upon Avon | |
| CV37 7JH | |
| PRIMARY BANKERS | Barclays Bank PLC |
| Milton Keynes 2 | |
| Leicestershire | |
| LE87 2BB | |
| INDEPENDENT EXAMINER | Stephanie Beeston-Clarke FCCA |
| Beeston-Clarke Accountants | |
| Chartered Certified Accountants | |
| 242 Leicester Road | |
| Markfield | |
| Leicester | |
| LE67 9RG |
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HOME-START SOUTH WARWICKSHIRE
Annual Report & Financial Statements For the year ended 30 September 2021
Structure, Governance & Management of the Charity
The Charity was established as a Charitable Incorporated Organisation (CIO) on 12 September 2019.
The Charity is governed in law by the Trustees, who take overall financial and strategic planning responsibility. The existing trustees appoint any new trustees following the provisions laid out in the Charity’s governing instrument.
Risk Management
The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
Objectives & Activities
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To safeguard, protect and preserve the good health, both physical and mental of children and parents of children
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To prevent cruelty to or maltreatment of children
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To relieve sickness, poverty and need amongst children and parent of children
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To promote the education of the public in better standards of childcare within the area of South Warwickshire and their environs
The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the trustee’s report. The trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.
Achievements & Performance
Annual Report from the Chair of Trustees - Deirdre Edwards
Our second year of operation has seen continual growth and development despite the changing and ongoing constraints imposed during the COVID pandemic. The Pandemic has impacted all sectors of the country and communities therein, rendering relentless change and adaptations for everyone. The enforced restrictions and isolation affecting even the heartiest, whilst further marginalising struggling families, especially the families with the vulnerable under 5’s, limiting whatever family support they may have due to the conditions of the pandemic.
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HOME-START SOUTH WARWICKSHIRE
Annual Report & Financial Statements For the year ended 30 September 2021
We are yet to understand the full impact on young children; however, Home Start South Warwickshire embraced the challenges with innovative ideas to support families safely in the local community. These creative ideas included online support groups, meeting parents and children through walk and talk sessions, delivering play parcels, and when possible, face to face outings and fun days.
The first part of the year involved an extensive audit from Enjoy Digital, resulting in a full Sustainable Holistic Development Assessment report mid-year. The assessment addressed 9 sections of organisational elements contributing towards development capabilities. Commendations included amongst many ‘ the Board, Management and Staff have an incredibly positive relationship and work effectively to the priorities of the organisation.’ Recommendations which included amongst others - Vulnerabilities and Areas for Development.
These have been acknowledged, initiated and implemented where possible including recruitment for the Board as well as the Operations team. The board of trustees has strengthened with the inclusion of 3 new Trustees with a diverse range of experience and skills to assist in the next phase of development. Regular zoom and face to face meetings were held throughout the year to keep abreast of plans and updated with events. These included successful personnel recruitment as well as sourcing and relocating to new office premises. The new premises have provided a central office, which has addressed many of the
recommendations set out in the audit mentioned earlier, as well as providing facilities on site for training and other events. Successful recruitment culminated in appointing a Community Partnership Manager to aid in our fundraising strategy and diversifying our income stream. In line with the 3-year development plan, in the next financial year, we will recruit a Charity Operations Manager to assist in forward strategic development and growth of the charity.
Thank you to all our benefactors, their help has enabled the growth we have managed; a new office, additional personnel, training and professional advice, and fund-raising support. The income has enhanced our position for the year ahead. May we continue to develop and grow, whilst maintaining the safe professional delivery of the services we provide.
In conclusion thank you to all past trustees for their generosity of time and expertise, to the new trustees for giving their time and strengths to the Board. Also thank you to our Scheme Manager for her momentous input, in guidance, training and inspiration to the Operations team. To the Operations and Administration team who have successfully navigated the successful changes within HSSW, despite uncertainty with the pandemic.
And of course, heartfelt thanks to all our volunteers who give their time so generously and without whom we could not provide the services we offer - those who meet and support families in our community, as well as those volunteers who have supported behind the scenes.
Together we make a difference.
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HOME-START SOUTH WARWICKSHIRE
Annual Report & Financial Statements For the year ended 30 September 2021
Financial Review
Selina Kermode, Treasurer
Despite the ongoing pandemic and still only in our second year of operation we have had a very successful financial year.
Our income of £115,963 was more than double that of the previous year (£53,924) and despite our expenditure increasing nearly four-fold, we ended the year with a surplus of £31,970, a slight increase on last year (£29,638).
Nearly 85% of our income came from Grants, Trusts and Foundations, with a quarter of these funds coming through Home-Start UK. Overall, we received a slightly higher percentage of restricted grants compared to unrestricted, with ongoing support from our local councils as well as the Stella Symons Trust, Wilmcote Charitrust and the Dumbreck Charity.
Donations rose by nearly 200% to £8,783 up from £2,998 – our thanks to the individuals and organisations for their generous support including Keysoft Solutions Ltd and Blackburn Chemicals.
Fundraising activities were on hold for most of the year, however, between lockdowns and as we started to return to some normality, we were able to hold a couple of fundraising events – the Captain Tom 100 challenge and a Family Fun Day were both hugely successful and these together with smaller activities raised £8,714.
Our second year of operation saw a huge growth phase in our development and hence our expenditure – the biggest increase by far being salary costs as we improved our staffing structure to cope with the upsurge in referrals. We recruited 3 new team members and also ensured that existing staff were compensated for the hours they worked rather than relying on goodwill.
Staff and volunteer expenses rose as we provided support to more families and also made doorstep deliveries of food and medications during lockdowns.
Costs for staff training increased as 2 team members gained accreditation to deliver the PEEP parenting
programme with volunteer training costs reducing slightly as preparation courses were delivered online rather than face to face.
We were fortunate this year that the fundraising events we held incurred minimal expenditure, whilst a grant from Home-Start UK provided 8 days of professional support to develop our fundraising strategy and look at multi-year funding opportunities.
The purchase of a new CRM system, Charity Log as well as essential equipment such as mobile phones, iPads and a laptop all contributed to the increase in Management and Administration costs.
We ended the year in a strong financial position; however, we are acutely aware of the increase in expenditure over the next few years as we ensure we have the correct structure in place to support and build our offering.
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HOME-START SOUTH WARWICKSHIRE
Annual Report & Financial Statements For the year ended 30 September 2021
We understand the fine balance between growth and liquidity - the last 18 months has shown that both economic and financial environments can change quickly. We have spent time carefully developing our 3-year delivery plan and fundraising strategy to ensure we maintain the momentum we have built up over the last year to provide a stable financial base to sustain the charity going forward. With the recruitment of a Community Partnerships Manager, we are looking to diversify our income streams to become less reliant on grant funding as well as accruing small surpluses over expenditure to build up our reserves, thereby providing a buffer against future uncertainty.
Reserves Policy
The trustees have considered the level of reserves they wish to retain, appropriate to the charity’s needs. This is based on the charity’s size and level of financial commitments. To ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure, it is the aim of the trustees that 6 months’ running costs are to be held in reserve so that, in the event of an unexpected and abrupt drop in income, the charity would not have to discontinue support for existing families in a sudden and disruptive way. As a new charity we understand that this will take some time to build up, but we were able to transfer £8,500 from our surplus of unrestricted funds to start the process. The trustees will endeavour not to set aside funds unnecessarily.
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HOME-START SOUTH WARWICKSHIRE
Annual Report & Financial Statements For the year ended 30 September 2021
Independent Examiner's Report to the Trustees of Home-Start South Warwickshire
I report to the trustees on my examination of the accounts of Home-Start South Warwickshire for the year ended 30 September 2021, which are set out on pages 10 to 15.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts as required under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
(1) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
(2) that accounts do not accord with those records; or
(3) that accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than the requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stephanie Beeston-Clarke FCCA Beeston-Clarke Accountants Chartered Certified Accountants 242 Leicester Road Markfield Leicester LE67 9RG
7 February 2022
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HOME-START SOUTH WARWICKSHIRE
Annual Report & Financial Statements For the year ended 30 September 2021
STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
| NOTES INCOME Grants, Trusts and Foundations 2a Donations 2b Fundraising Activities 2c TOTAL EXPENDITURE Cost of Charitable Activities 3a Fundraising costs 3b Management and Administration 3c Governance Costs 3d TOTAL NET INCOME NET MOVEMENT IN FUNDS Transfer of funds RECONCILIATION OF FUNDS: Total Funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted Funds Restricted Funds 30/09/21 Total 30/09/20 Total £ £ £ £ 47,915 50,551 98,466 42,979 8,783 - 8,783 2,998 8,714 - 8,714 7,947 |
|---|---|
| 65,412 50,551 115,963 53,924 32,773 36,951 69,724 16,944 1,057 3,200 4,257 6,056 5,724 2,256 7,980 1,286 2,032 - 2,032 - |
|
| 41,586 42,407 83,993 24,286 23,826 8,144 31,970 29,638 |
|
| 23,826 8,144 31,970 29,638 -81 81 - - 20,706 8,932 29,638 - |
|
| 44,451 17,157 61,608 29,638 |
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18th January 2022
HOME-START SOUTH WARWICKSHIRE
Annual Report & Financial Statements For the year ended 30 September 2021
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2021
1. BASIS OF ACCOUNTING
The accounts have been prepared under the 'Receipts and Payments' basis as prescribed by the Charity Commissioners and they meet the appropriate legal requirements.
2. INCOMING RESOURCES
| 2. INCOMING RESOURCES | |
|---|---|
| a) GRANTS, TRUSTS AND FOUNDATIONS The 29th May 1961 Charitable Trust The Misses Barrie Charitable Trust Stella Symons Trust Wilmcote Charitrust Dumbreck Charity DCMS Pears / Home-Start UK John Lewis Partnership / Home-Start UK Persimmon Homes Arnold Clark Community Fund William Cadbury Trust Postcode Neighbourhood Trust John Lewis Partnership / Home-Start UK Robert and Felicity Waley-Cohen Charitable Trust Stratford Town Trust DCMS / Home-Start Covid 19 Loneliness Fund Blakemore Foundation Brook Trust (HS UK) Warburtons Warwickshire CC County Councillors fund Michael Marsh Trust Comic Relief Michael and Anna Wix Charitable Trust Heart of England National Lottery Tesco Home-Start Covid IT Grant |
Unrestricted Funds Restricted Funds 30/09/2021 Total 30/09/20 Total £ £ £ 4,000 - 4,000 - 2,250 - 2,250 - 8,000 - 8,000 10,500 1,000 - 1,000 500 2,000 - 2,000 2,000 8,000 3,200 11,200 - 665 3,325 3,990 - 1,000 - 1,000 - 1,000 - 1,000 - 20,000 - 20,000 - - 10,175 10,175 - - 731 731 - - 7,875 7,875 - - 4,700 4,700 - - 5,000 5,000 5,000 - 150 150 - - 4,000 4,000 - - 400 400 - - 5,195 5,195 11,588 - 2,000 2,000 - - 3,600 3,600 - - 200 200 - - - - 3,500 - - - 9,141 - - - 500 - - - 250 |
| 47,915 50,551 98,466 42,979 |
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HOME-START SOUTH WARWICKSHIRE
Annual Report & Financial Statements For the year ended 30 September 2021
| b) DONATIONS | |||||
|---|---|---|---|---|---|
| Individual giving | 2,106 | - | 2,106 | 258 | |
| Corporate giving | 6,677 | - | 6,677 | 2740 | |
| 8,783 | - | 8,783 | 2,998 | ||
| c) FUNDRAISING ACTIVITIES | |||||
| Fundraising events and Initiatives | 8,714 | - | 8,714 | 7,947 | |
| 8,714 | - | 8,714 | 7,947 | ||
| Grand Total | 65,412 | 50,551 | 115,963 | 53,924 | |
| Unrestricted | Restricted | 30/09/2021 | 30/09/2020 | ||
| 3. RESOURCES EXPENDED | Funds | Funds | Total | Total | |
| Notes | £ | £ | £ | £ | |
| a) Charitable Activities Costs | |||||
| Salaries | 28,830 | 27,927 | 56,757 | 5,601 | |
| Staff expenses | 622 | 1,148 | 1,770 | 498 | |
| Staff training and development | 325 | 948 | 1,273 | 257 | |
| Volunteer expenses | 1,627 | 1,848 | 3,475 | 163 | |
| Volunteer training and development | 240 | 120 | 360 | 382 | |
| Recruitment costs | 158 | - | 158 | - | |
| Direct family support | 889 | 2,080 | 2,969 | 10,043 | |
| Group work | 82 | - | 82 | - | |
| 1:1 counselling | - | 2,880 | 2,880 | - | |
| 32,773 | 36,951 | 69,724 | 16,944 | ||
| b) Fundraising Costs | |||||
| Fundraising costs | 1,057 | 3,200 | 4,257 | 6,056 | |
| 1,057 | 3,200 | 4,257 | 6,056 | ||
| c) Management and Administration | |||||
| Office costs - postage, printing, | |||||
| stationery | 328 | - | 328 | 14 | |
| IT - software subscriptions and costs | 3,403 | 211 | 3,614 | 200 | |
| Insurances | 909 | - | 909 | 1,072 | |
| Bank charges | 54 | - | 54 | - | |
| Premises - rent | 150 | - | 150 | - | |
| Equipment | 880 | 2,045 | 2,925 | - | |
| 5,724 | 2,256 | 7,980 | 1,286 |
This page does not form part of the statutory financial statements
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HOME-START SOUTH WARWICKSHIRE
Annual Report & Financial Statements For the year ended 30 September 2021
d) Governance Costs Independent Examiners Fee HS UK fee
Grand Total
| 360 | - | 360 | - |
|---|---|---|---|
| 1,672 | - | 1,672 | - |
| 2,032 | - | 2,032 | - |
| 41,586 | 42,407 | 83,993 | 24,286 |
| 4. FUNDS RESTRICTED Councillor Seccombe Grant Councillors Fradgley, Rolfe and Skinner Grant DCMS Pears/ Home Start UK Covid Loneliness Fund Heart of England Fund Home-Start UK Covid IT grant Miscellaneous DCMS Pears / Home-Start UK John Lewis Partnership / Home-Start UK Postcode Neighbourhood Trust John Lewis Partnership / Home-Start UK Robert and Felicity Waley-Cohen Charitable Trust Stratford Town Trust DCMS / Home-Start Covid 19 Loneliness Fund Blakemore Foundation Brooke Trust (HS UK) Warburtons Councillors Barker, Fradgley, O'Donnell, Pemberton, Rolfe and Sinclair Michael Marsh Trust Comic Relief Michael and Anna Wix Charitable Trust UNRESTRICTED |
Balance 01-Oct-2020 Income Expenditure Transfers Balance 30- Sept-2021 £ £ £ £ 276 - 276 - - 237 - 237 - - 5,000 - 5,000 - - 3,500 - 3,500 - - 2 - - -2 - -83 - - 83 - - 3,200 3,200 - - - 3,325 3,325 - - - 10,175 6,763 - 3,412 - 731 731 - - - 7,875 6,555 - 1,320 - 4,700 4,700 - - - 5,000 4,520 - 480 - 150 - - 150 - 4,000 - - 4,000 - 400 - - 400 - 5,195 - - 5,195 - 2,000 - - 2,000 - 3,600 3,600 - - - 200 - - 200 |
|---|---|
| 8,932 50,551 42,407 81 17,157 |
|
| 20,706 65,412 41,586 -81 44,451 |
This page does not form part of the statutory financial statements
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HOME-START SOUTH WARWICKSHIRE
Annual Report & Financial Statements For the year ended 30 September 2021
5. PAYMENTS TO TRUSTEES
No payments were made to trustees, or any persons concerned with them during this financial period. No other material transaction took place between the organisation and a trustee, or any person connected with them.
This page does not form part of the statutory financial statements
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