Henley-In-Arden Gulld Hall Trust Charfty Number 1185264 Flnandal statements For the year ended 31 March 2024 Henley-in-ArdeTr Gulld Hall Trust Flnandal statements for the year ended 31 Mwth 2024 General inforniatl Trustees Elaine Field Nom)an Kench Thomas Mangan Sharon Jones David Lodder DL James Dovey Graham Smith Peter Paminder John Latham Jonathan Dthiev Geoffrey Nornian Jasper Pegrum Address of Charlty The Guild Hall. Henley-in-Arden. Warwickshire B95 SAU Charity Number 1185264 Bankers Barclays Bank 150 The Parade Leamington Spa Wanvickshire CV37 4AZ Independent Examlner Peter Reast Chartered Accountant 78 Cedar Road Mickleton Chipping Campden Gloucestershire GL55 6SZ Henle*ln-Arden Gulld Hall Trust Truste￿ report for the year ended 31 March 2024 The Trustees present their report and the accounts of the Charity for the year ended 31 March 2024. Trust deed The HenleV￿n-Arden Guild Hall Trust is a Charitable Incorporated Oryanisation and was registered with the Charity Commission on 11 September 2019 {RegiSte￿d number 11852641. The charity t￿k ¢￿er the assets previously held by registered charity number 219520 as at 28 A￿Urt 2020. Trustees responslbilities The Trustees are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources during the year and of its stste of affairs at the end of the year. In preparin8 those financial statements the Trustees are required to: l) select suitable accounting policies and then apply them consistently 2) make judgements and estimates that are reasonable and Pr￿lent 3) prepare the financial statements on a 80in8 concern basis unless rt 15 inappropriate to presume that the charity will continue in operation. The Trustees are reswn5ible for keeping proper accounting record5 which disclose with reasonable accuracy at any time the financial p)sition of the charity. They are also rpsponsible for safeguarding the assets of the charity and hence for tsking reasonatrAe steps forthe prevention and detertion of fraud and breaches of law and regulations. The Trustees have a risk management strate8y comprising a regular review of the risks the charity may face and procedures to mitl8ate those risks. ObJectlves The objects of the CIO are: 11 To preserve, improve, maintain. restore & repair the Guild Hall estate at Henley4n-Arden 21 To advance the educatton of the public on the history and heritage of Henley-in-Arden & Beaudesert 31 To promote such other charitabte purposes under the law of EnglarKJ and Wales for the benefit of the inhabitants of Henley-in-Arden & Beaudesert as the tnstees shall from time to time decide. Charity Commission Guidan￿ on Public Benefit The Henley-in-Arden Guild Hall Trusys public benefit is to use the Guikl Hall estste for any tharitable purpose for the benefit of the inhabitants of the Parish of Henley in Arden and Beaudesert. as the Trustees shall thinkfrt and toapply any rents and yofits towards the cost of runnin8the Guild Hall. The Charity is deFendent on monies donated by visitors and fund-raising events but primarily on income generated from renting the ground fl¢Jor. The Charitable aims inct￿le. Opening the Guild Hall and Gardens to the public Using the Guild Hall for l(xal groups and committees to hold meetin8s. events and fund rdising events Using the gardens to hold events such as the Annual Historic Court Leet Assize Encouraging local educational establishments to visit and explore the history of the ancient Guild Hall The Guildhall is open tothe publicon Sunday afternwns from 2pm-4pm. TheTrust is reliant on the Court Leeys continuing support in volunteering to open the hall on Sundays. The hall was open 26 Sundays during the year and received 750vi5itors. This included being open as part of the Heritage Open Days scheme on 17th September. contin￿dI Henley-In-Arden Guild Hall Trust Trustee< reportfor the year ended 31 March 20241contSnued) In collabordtion with the local Heritage Centre, group visits have been organi5ed where visitors are uided through both the Heritage Centre and Guildhall. In May 2023 the Guild Hall Trust organised a weekend of coronation events in the gardens for the residents of Henley & Bea￿￿esert. Overthe year the Guildhall has been visited by nurnerous individuals when etther the on-site custodian is available or when trustees or court leet members are present to interact. The Gardens are available all year round for residents and visrtors to Use and enjoy. The trustees are aware of the Charity Commission guidance on public benefit and consider that the Charitvs aim and actions as set out above are forthe benefft of all sections of the community and meet the principle5 of public benefit Reserves Pollcy The reasons why the charity needs reser4es: The Guildhall is a listed building. There are continual Maintenan￿ and repair requirementsto both the Guildhall and the gardens To upgrade the building and improve the facilit￿5 for users and visitors to the Guild Hall. The level of reserves the Trustees believe the Charity needs: The Charibls only regular source of income is the rent from the ground floor tenant The Charity has ringfenced £40.(KKI out of general reserves to be put towards fvnding major maintenance work needed to the r(M)f of the Guildhall. The rest of the income for the work will be obtained through fundraising by donations and grants. Steps the Charlty wlll tske to malntaln reserves: The Charity will continue to charge for use of the Hall and Garden when appropriate and to engage in fundraisin8 activities as a means of income supplementary to its main sourte of income from the lease of the ground floor. Chair of the Trustees: Treasure . Dated: 16 JanLHry 2025 Independent Examinerfs report to the Trustees of Henley-in-Arden Guild Hall Trust For the year ended 31 Marth 2024 I report to the trustees on the accounts of the Charity which are set (xrt pa8es 6 to 7. Responslbilities and basis of report A5 the charity trustees ytyj are respon￿ble for the preparntion ofthe accI￿nts in accordan￿ with the requirements of the Charities Act 20111.the ACV) I report in respect of my examination of the accounts carried out under section 145 of the Act and in carying QLrt my examination I have followed all of the applicable directic￿$ wven by the Charity Commission under section 14515llbl of the ACL Independent examlnerfs statement I have Completed my examination. I confirm that no material matter5 have come to my attention in connection with the examination givin8 me Cause to believe in any material respect: l. accounting ￿ordS were not kept as required by Section 130 of the A¢. or 2. the accounts do not accord with those records: or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities IA¢¢ounts and Reports) Regulations 2(K18 other than any requirement that the accounts give a true and fair view which is not a matter¢onsidered as part of an independent examination. I have no concerns and have come across no other matters in ¢onne¢tion with the examination to which attention Should be drawn in this report in orderto enable a proper understanding of the accounts to be reached. Peter Reast Chartered Accountant 78 Cedar Road Mickleton, Chipping Campden Gloucestershire GL55 65Z 16 January 2025 Henley-in-Arden Guild Hall Trust Statement of financial activities for the year ended 31 Marth 2024 2024 2023 Incoming resources Incoming resources from generated fvnds Donations and 8rdnts Guild Hall Ground floor Rent including serrfice charge Contribution to insurance costs Other receipts Sundry lettings .110 ii,o(MJ 674 Ii,CKK) 614 3,695 13.524 30.419 Incoming resources from charitable actNities Guild Hall Fundrdising 22.884 Total incoming reSOur￿S 36.408 30.419 Resources expended Charitsble activities Maintenance of Guildhall Roof project Insurance Elertricity Generdl and water rates Gardens Advertising and promotional Extemal activities 4,326 6.373 7,476 2.435 368 1.043 4.733 891 945 6.469 6,575 23,050 22,630 Governance costs Independent Examination Profe55ional fee Administrdtion 3(K) 300 1,320 461 2.101 2,401 2,081 Total out80ing resources .451 24,711 Net Intomln8 resour(es £10.957 £5.708 Henley-in*den Guild Hall Trust Balance sheet at 31 March 2024 2024 2023 Current assets Cash at bank 70.059 59.102 Totsl assets £70.059 £59.102 Represented bv Trust fund As at l April 2023 Surplus forthe year 59,102 10.957 53.394 5.708 As at 31 Marth 2024 £70.059 £59.102 The finanaal ststements were approved by the Trustees ￿ 16 January 2025 The Chair of the ManaeingTrustee5 Treasurer