Henley-in-Arden Gulld Hall Trust Charity Number 1185264 Financial statements For the year ended 31 March 2023 Henley-in-Arden Guild Hall Trust Financial statements for the year ended 31 March 2023 General information Managlng T￿￿eeS Graham Smith Thomas Mangan Alistair Price Duncan Bainbridge Dr Douglas ￿rIdgeWater Elaine Fkeld Norman Kench John Latham Jonathan Dovey David Lodder DL Laurence Marshall Address of Charlty The Guild Hall, Henley-in-Arden, Warwickshire B95 SAU Charlty Number 1185264 Bankers Barclays 8ank 150 The Parade Leamington Spa Warwlckshire CV37 4AZ Independent Examlner Peter Reast Chartered Actountsnt 78 Cedar Road Mickleton Chipping Campden Gloucestershire GL55 6SZ -< rl•- Henley-in-Arden Guild Hall Trust Tru5tees' report for the year ended 31 March 2023 The Trustees present their report and the accounts of the charity for the year ended 31 March 2023. Trust deed The Henley-in-Arden Guild Hall Tnjst is a Charstable Incorporated Organisation and was registered with the Charity Commission on 11 September 2019 IRe8lStered number 11852641. The charity took over the assets previously held by registered charity number 219520 a5 at 28 August 2020. Trusteeg responsibilities The Trustees are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources during the year and of its state of affairs at the end of the year. In preparing those financial statements the Trustees are required to:_ 11 select suitable accounting policies and then app￿ them tonsistentlv 21 make judgements and estimates that are ￿aSOnable and prudent 31 prepare the financial statements on a goin8 concern basis unless it is inappropriate to presume that the chartty wlll continue in operation. The Trustees are responsible for keepin8 proper accounting records which disclose with reasonable accuracy at any time the linancial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for takinB reasonable steps for the prevention and detertion of fraud and breaches of law and regulations. The Trustees have a risk mana8ement strategy comprisin8 a regular review of the risks the charity may face and procedures to mitigate those risks. Oblectlves The objects of the CIO are.. 11 To preserve, improve, maintsin, restore and repalr the Guild Hall estate at Henley-In-Arden 21 To advance the education of the public on the history and heritage of Henley-in-Arden and Beaudesert. 31 To promote such other charitable purpose under the law of England and Wales for the benefit of the inhabitants of Henley-in-Ar(len and Beaudesert a5 the trustee5 shall from time to time decide. Charity Commission Guldance on Public Benefft The Henley-in-Arden Guild Hall Trusys publlc benefrt is to use the Guild Hall estate for any charitable purpose for the benefit of the inhabitants of the Parish of Henley-in-Arden and Beaudesert, a5 the Trustees shall think fit and to apply any rents and profits towards the tost of running the Guild Hall. The Charty 15 dependent on monies donated by visitors and fvndraisin8 events but primarily on the income generated from renting the ground floor. Henley in Arden Guild Hall Trust Trustees, report for the year ended 31 March 2023 (continued) The Charitable aims include.. Opening the Guild Hall and Gardens to the publlc Using the Guild Hèll for local groups and committees to hold meetings, events and fund raislng events. Using the gardens to hold events such a5 the Annual Hlstoric Court Leet Assize Encouraging local educ3tional establishments to visit and explore the history of the antient Guild Hall The Guildhall is open to the public on Sunday afternoons from 2.30 pm to 4.30 pm. The Trust is reliant on the Court Leevs continuing support in volunteering to open the hall on Sunday. The hall was open 23 Sundays durin8 the year and received 500 Visitors. This included being open as part of the Herita6e Open Days scheme on 11 September with extra activities put on for that day. Over the year the Guildhall has been visited by numerous indlvlduals when eitherthe on-slte custodlanls available or when trustees of the Court Leet members are present to interatt. The gardens are available all year round for residents and visitors to use and enjoy. The tnjstees are aware of the Charity Commission guidance on public benefit and consider that the Charity's aim and actions as set out above are for the benefft of all sertions of the community and meet the prlnciples of publlc benefit. Reserves poll The reasons why the charity needs ￿SerVeS The Gulldhall is 3 listed buildin8. There are contlnual maintenance and repalr requlrements to both the Guild Hall and the gardens To upgrade the bullding and improve the facilities for users and vlsltors to the Guild Hall. The level of Reserves the Trustees belleve the Charity needs The Charivs onfy regular source of income 15 the rent from the ground floor tenant The Charity wishes to build towards reserves up to approximately £30.(#)O. Steps the Charity will take to maintain reserves The Charity will continue to charge for use of the Hall and Garden when approprlate and to engage In fundraising activtties as a means of income supplementary to Its maln s￿rCe of income from the I of the ground floor. Chalr of the Managing Trustees 20 December 2023 Treasurer Independent Examinerfs report to the Trustees of Henley-in-Arden Guild Hall Trust For the year ended 31 March 2023 I report to the trustees on the ￿COUnts of the Charrty which are set out on pages 6 to 7. Responslbilttles and basls of report As the charity tnjstees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Att 20111'the A¢VI I report in ￿spect of my examination of the accounts carried out under section 145 of the Act and in carrying out my examination I have followed all of the applicable directions gNen by the Charity Commlssknn under section 1451511bl of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention In connection with the examination giving me cause to believe in any material respect.. l. accounting records were not kept as required by section 130 of the Act- or 2. the accounts do not accord with those records,. or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out In the Charitie5 (Accounts and Reportsl Regulations 2[￿8 other than any requirement that the accounts give a true and fair view whlch is not a matter considered a5 part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Peter Reast Chartered Aecovntsnt 78 Cedar Road Mickleton, Chipping Campden Gloucestershire GL55 65Z 20 December 2023 Henley-in-Arden Guild Hall Trust ststement of financial activities for the year ended 31 March 2023 2023 2022 Incoming resources Incoming resources from generated funds Donations and grants Guild Hall Ground floor Rent including service charge Contribution to insurance costs Other receipts Sundry lettinES 15.110 14.287 li.l￿) 614 li.LX)O 3.695 3,525 30.419 28.812 Incoming resources from charitable activities Guild Hall Fundraising Webslte sponsorship Total incoming resources 30,419 29,852 Resources expended Charitable activities Maintenance of Guildhall Insurance Electricity General and water rates Gardens External activities 7,476 2.435 21.992 2,217 421 692 4,950 1.043 4.733 6,575 22.630 30.272 Governance costs Independent Examination Professional fees Administration 3W 1.320 461 300 354 1,144 2.1)81 1,798 Total outgoing resources 24.711 32.070 Net incomln8 {outB¢ingl resources £5.708 £(2,2181 Henley-in-Arden Guild Hall Trust Balance sheet at 31 March 2023 2022 Current assets Cash at bank Custodian'5 cash float 59.102 53,084 310 Total assets 59.102 £53.394 Represented by Trust fund As at l April 2022 Surplus Ideficitl for the year 53.394 5.708 55,612 {2,2181 As at 31 March 2023 £59.102 É53,394 The financial statements were approved by the Trustees on 20 December 2023 Thec nagin8 Trustees Tr