## **Henley-in-Arden Guild Hall Trust** **Charity Number 1185264** ## **Financial statements** **For the year ended 31 March 2022** 1 ## **Henley-in-Arden Guild Hall Trust Financial statements for the year ended 31 March 2022 General information** **Managing Trustees** Graham Smith Thomas Mangan Alistair Price Jonathan Dovey Tony Capps Dr Douglas Bridgewater Norman Kench John Latham Rev John Ganjavi Duncan Bainbridge David Lodder DL Laurence Marshall ## **Address of Charity** The Guild Hall, Henley-in-Arden, Warwickshire B95 5AU **Charity Number** 1185264 ## **Bankers** Barclays Bank 150 The Parade Leamington Spa Warwickshire CV37 4AZ ## **Independent Examiner** Peter Reast Chartered Accountant 78 Cedar Road Mickleton Chipping Campden Gloucestershire GL55 6SZ 2 ## **Henley-in-Arden Guild Hall Trust Trustees’ report for the year ended 31 March 2022** The Trustees present their report and the accounts of the charity for the year ended 31 March 2022. ## **Trust deed** The Henley-in-Arden Guild Hall Trust is a Charitable Incorporated Organisation and was registered with the Charity Commission on 11 September 2019 (Registered number 1185264). The charity took over the assets previously held by registered charity number 219520 as at 28 August 2020. ## **Trustees responsibilities** The Trustees are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources during the year and of its state of affairs at the end of the year. In preparing those financial statements the Trustees are required to:- - 1) select suitable accounting policies and then apply them consistently - 2) make judgements and estimates that are reasonable and prudent and 3) prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and breaches of law and regulations. Under the terms of the Deed of Trust the endowment of the Trust namely the Guild Hall, Cottage and gardens (‘the Guild Hall is administered by the Managing Trustees. The Managing Trustees are the High Bailiff, Officers for the time being of the Court Leet of the Manor of Henley in Arden and the Rector for the time being of the United Benefice of Beaudesert and Henley in Arden and any other residents appointed by them. They in turn delegate the day to day management of the Guild Hall Cottage and gardens to the Managing Committee consisting of a number of Managing Trustees elected on a periodic basis. The Trustees have a risk management strategy comprising a regular review of the risks the charity may face and procedures to mitigate those risks. ## **Objectives** The Henley in Arden Guild Hall Trust’s public benefit is to use the Guild Hall for any charitable purpose for the benefit of the inhabitants of the Parish of Henley in Arden and Beaudesert, as the Managing Trustees shall think fit and to apply any rents and profits towards the cost of running the Guild Hall. The Charity is dependent on monies donated by visitors and fund-raising events but primarily on income generated from renting the ground floor. ## **Charity Commission Guidance on Public Benefit** The activities the Charity has performed during the year have been severely limited because of the Covid restrictions. In normal circumstances the Charitable aims would include - Opening the Guild Hall and Gardens to the public - Using the Guild Hall for local groups and committees to hold meetings, performing arts, amateur dramatics and fund raising events - The gardens are used to hold plays, musical events and events during the Arden Music Festival, the Christmas Fair and for wedding photographs - Annual historic events such as the Court Leet Annual Assize - Local education establishments are encouraged to visit and explore the history of the ancient Guild Hall 3 Henley In Arden Gulld Hall Trust Trustees, report for the year erKled 31 March 2021 Icontlnued) In order to appeal to all sertions of the wJbMc llxal peopk are. In normal circ￿￿$t•nce$, encour•8ed to IbDh8 meetln8s * the Gulld Hall. attend toul events held ttr*￿ and visit the Plall and Gardens The Trustees are aw•re of the Ch•rity Ccmnmission 8uid•nce on wblic benefft and conslder th•t Ihe Charlt¢s •ims as set out above are forthe benefft of all 5ertlons of the communlty and meet the pflnclple5 of publlc Ixbnefii lèld dolw by Charity Comrn455ion. Resef¥¢s pollry The reasons why the charity needs reseeves The Gulldhall Is a Ilsied bulklln& There ère conunual maknteftarfe and repalr req￿reMentS to both ihe Gulld frtsll artt tht gardens To fvnd up8radlw the bultdin8 aNI Impfo¥e the fadlliles for users and ¥isltors to the Guild Mall to as far as posstble meei current needs level of Reser¥￿ the TrL￿Ie@S b￿l￿ve the Charlty fieeds The Chaiity45 onty rewlJr sOu￿e of income Is the fent from the ground IIDOr. The cl￿rflY wlshes to build towards reseNes up to approxlmatèty E30,CW. Stw thè Chorlty wll tske to Ma￿tain (eserves Thé Charlty will continue to chor8e lor use of the Hall and Garden approprlate and to eNda8e in fvndftis aalvltles Is a means of Income suppknefitary to Sts main soufcÉ of Ineoffe frc#)7 the least of ground floor. Igh Balllff and Chèlfnian of the Managlfi8 Trustees 16 tr4o%*fflbef 2022 Tweasiirer L ￿h{L&￿ILL LA¥es Independent Examinerfs report to the Trustees of Henley4TrArden Gulld Hall Trust For the year ended 31 March 2022 I report to the trus￿$ on the accounts of the Charlty which are set out On Pa8e5 6 to 7. ReSpM￿bIlltI*S and basls of rqport As the durity trustee5 you are respon51ble for the preparatlon of the accounts In ¥cord•rKe wlth lh• requirernents of the Charities Art 20111'the Act'l l rtport In resptrt ol my examlnation of the accouDts Carr￿ out under sortion 14S of the Art In Carryi￿ 0￿1 my eMaminatM>n I ha¥e folbwrnl all of the applicable directions 8i¥en by the Ch•flty CA•mmlsslon under sertion 14515)Ib) of Act. I have c(xnpleted my examlnation. I conflrm that rK• materlal mallers have Come to my attentlon In connectlon wlth the examlnatk)n 8Mn8 me cause to believe in any material respect: l. èccountln8 records were not kept as required by sectlon 130 01 the Act: or 2. the accounts do not accord wlth those records," Of 3. the accounts do not compFy with the applicable requirements concernin8 the forni and tontent of accounts Set out in the Charities (Accounts and Reports) Re8ul*lons 2008 other than any requirement that the accounts 8lve a true Ind falr VI￿ whlth ks not a matter ¢cr*sldered as part of an Independent examlnatlon. I have no concerns and have come across no othff matters In connertlon with the examlnatlon to which attention should be drawn In thls report In order to enable a proper understsndin8 of the accounts to be reached. Petef Reist Chartered Accountsnt 78 Cedor Road Mickleton, chippi￿ Carn￿1en Glouce5ter5hir• G155 65Z 16 November 2022 ## **Henley-in-Arden Guild Hall Trust Statement of financial activities for the year ended 31 March 2022** |||**2022**||**2021**| |---|---|---|---|---| |Incoming resources||||| |Incoming resources from generated funds||||| |Donations and grants||||| |Guild Hall|14,287||14,774|| |Ground floor||||| |Rent including service charge|11,000||5,500|| |Contribution to insurance costs|-||593|| |Other receipts||||| |Sundry lettings|3,525||-|| ||______||______|| |||28,812||20,867| |Incoming resources from charitable activities||||| |Guild Hall||||| |Fundraising|-||-|| |Website sponsorship|1,040||468|| ||______||______|| |||1,040||468| |||______||______| |Total incoming resources||29,852||21,335| |||______||______| |**Resources expended**||||| |Fundraising costs Guildhall||||-| |Charitable activities||||| |Maintenance of Guildhall|21,992||1,393|| |Insurance|2,217||2,144|| |Electricity|421||236|| |General and water rates|692||385|| |Gardens|4,950||3,708|| ||______||______|| |||30,272||7,866| |Governance costs||||| |Independent Examination|300||-|| |Professional fees|354||360|| |Administration|1,144||288|| ||______||______|| |||1,798||648| |||______||______| |Total outgoing resources||32,070||8,514| |||______||______| |**Net (outgoing) incoming resources**||£(2,218)||£12,821| |||______||______| 6 Henltyln-Arden Gulkl Hall Tritst Balance sheet at 31 Marth 2022 2022 2LY21 Cash at bank Cu5todian'5 cash Ikjat 53,084 310 55,302 310 E53,394 £SS.612 Trust fund Assets tran￿¢(red from Re8iStered Charity 219520 Ioeftcttl surplus for the ￿¥r 55.612 12,218) 42.791 I2￿21 A5 at 31 Mar(h 2022 £52.394 £55.612 The fln•ndg1 statements were appro¥ed by the Trustees on 16 November 2022 H Bailiff The Chalmi•n of the Mana81￿ Trt￿tte$ L h￿51*4 Treasurer