## **H���������A���� G���� H��� T����** ## **N��� �� A������� ��� ���������** D����� ���� � ��� ������� ��������� ��� ������� �� � CIO �� ������� ��� �������� ��� ��������� A� ��� ��� �� ��� ��������� ����� ����� �������� �� ��� �������� ��������� ��������� ����� ��� ��� �� ��������� T�� ������ �� ��� ����� ������� ���� ����������� �� ��� ����� ������� �� A����� ����� S��������� �� ��� ��� �� ��� ��������� ����� ��� ��� ��������� ���� ������� ������ ������ ���� �� �������� I� �� �� ������ �������� �� ������ �������� ��� ���� ��� ������� ����������� ��� �� ��� ������� ��������� ���� ������� ���� ������� �� �� ��� ��� �� ��� ��������� ����� Henley in Arden Guild Hall Trust Charity Number 219520 Financial statements For the period ended 28 August 2020 Henley in Arden Guild Hall Trust Financial statements for the period ended 28 August 2020 General information Managing Trustee5 Graham Smith Thomas Mangan Alan lones Alistair Price Laurence Marshall James Dovey Sharon Jones Sarah Alcock Marc Bailey Tony Capps Andrew Gardner jonathan Dovey Martin Smyth Leslie Long Sandy Mccaskie Rev John Ganjavi David Lodder DL Dr Douglas Bridgewater John Latham Duncan Bainbridge Fred Dowling Norman Kench Address of Charity Lodders Solicitors 10 Elm Court Arden Street Stratford Upon Avon Warwickshire CV37 6PA Charlty Number 219520 Bankers Barclays Bank 150 The Parade Leamington Spa Warwickshire CV37 4AZ Independent Examiner Peter Reast Chartered Accountant 78 Cedar Road Mickleton Chipping Campden Gloucestershire GL55 6SZ Henley In Arden Gulld Hall Trust Trustee< report eor the perlod ended 28 Auzust 2020 The Trustees pre5enl Ihelr teMIrt ènd the actouffls al the chaflty ftyfhe perlod tr1d￿ 28 Alwst 202 Trust deed The Henlei In ￿lId Hall TfUStwase5tsblkshed by • Oetd olTrysl d•thd 30 Nfftmbtr J957 and wa5 reglsiered wlth Charlty Commissbon on 13 June 1963 IAew"5tored numbef 219S201 Trurt•o ro4xmlWlltles The TfuMees are iequiied to ytbwe nnanclal stsiements for eath finandal year *thSch *¥e a tyue •Thl fall vjew of iht st• o( allaws ol the chanty and of tht IrKcMThl￿ resowces and •ppl•c•iion ol resources durin8 the yearaTrd ofks ststeol•ff•lrs •t ond ol th* per]od. In preparir￿ thtsse financlal st•tem•nts th•Tryllees •t reqiured to:. 11 selett sultawe a(c￿n￿l¥ pollclets and Ihen apply them C¢N￿￿O¥ 21 af•d •stimate5 that are reasonable and wdonl arKI 31 prepare tl* lh¥￿1¥1 sutthT•ents on • 8oini toncom basls unkn il Is inapywlateto presfft th*1 thèCh￿rtY ntinue in opwa￿￿. The Truste￿ are responslble lor keepKw propu Kcourtingfecords ¥thlth d15¢1w wth feasoTh•bk •ttui•ty 41 tlme the finandal posttlon of the charlty. Thrtf Wre also responslble lor s•le8uardsn8 the assets ol the charrty and hencelty t*kl reasonatrlÈ 5tep5 fow Ihp pre¥wtsw and detectltx otfr4ud •nd brtttl*s ol law and feydation Under the terms of thè Deed olTrust ihe endo¥n7•ent of theTrus1 namdy the Guild Hall, Cottage andiafdefis I'the Guild Hall'l ts administered by the M￿•8￿1 Trustees. The M•fta8ir4 Truslee5 ire the High B￿11￿, Offi(ef5 for the tsrne bdn8 of the Courl Leet olthe Manor tsl Hentry In Arden and the Redty for the thnE bel￿ Df the Unlted 8enefJce ol Beaudesert and Henley lrt Arden and any other residents app￿Rted ￿ them. They In turn deleyle ihe day to day management ol the Guld Hall Cotu8e and gardens lo Iht M•A•8in8 Committee con5TrStin8 of a nurnbet of Mana8ln8 Trysiees ele¢ied ¢n • pEnodl b•si Obl•rtl¥•s The Hehley in Afdon Tru5t'5 puwk ￿nefit Is to the Gvild H•ll any ch•fltable purw5e for the benefft ol the In￿a￿tantS of the P•rtsh ol Henley in Afden aNI 8eaude5Wt. as the Man•8h¥ Trust•eJ5h411 thlrdE fli and to apply any rents •nd profitstowards the CO￿ of runni￿ Gutld H•ll. Charlty Is dep•)deni Oh monle5 don3￿1 by and fun04*kn1 ￿tfits bul ￿m¥￿V ￿ I￿ome#e￿aled from ientlng ihe 8r4>uThI fl¢)Of. (Jwrfty Crnlsslon G￿dan¢• 8•nèfft The Ktlvitles the c￿lIty ha5 performed dtsrlng the pernd hJ¥e been severely limited bec•use ofthe Covld restrK¢tons. Tra4%t¢r ol 1Sfets As * 28 A￿￿$t 2(r20 411 assets belwkl lo the Ch•rity were tTrn51erred to Re8Sstered Ch•rfry ntsmber 1185261. Henley-ln Arden Gulld Hall Trnst. *h Bailiff and Chairman of the M•n•s1￿ T1￿￿e$ 2021 Treasurer -f <6 ry4 (V fi-AfJ A CNQ) Independent Examlnerfs report to the Trustees of Henley In Arden Gulld Hall TNst For the perfod ended 28 August 2020 I report to the trusttés on the actI￿rrtS of the Charlty whith are set oul on pa8e$ 5 10 & Respon￿￿111t1•S b•Jls ol re As the charity tn￿lee5 are reswis5ble for tht p￿paratI0fi of the ateoLthts In acwfdaThce wlth the requlfements of the c￿￿tIeS Act 20111.the Arfl I report in re5peri of my examinètiDn ofthe accounts canied out urbdef sectM>ft 145 of the Art 4nd Sn Cafrylfig o my examin•tlon I ha¥e followed all of the appllcable dIrectlD￿ itr4en by thè Ch•rlty Commlsslon under sectlon 145151(bl ol the Act. Ind•p•nd•nt •x•mln•rf% rt*t•m•nt I have completed my exaffllnotlon. I conflnn that no materlal matters have come to my attentlon In onne(tion with the examination givtng me cause to believe in any material respecL' I, accounting records wefe not kept as requlred by sertlon 130 of the Art: oi 2. the accounts do not Kcord with ihose records: or 3. the accounts do not comply with the applicable requlrements concerning the form and content of counts set out In the Charltles {Accounts and Reportsl Re8ulatlons 21M other than any requirement that the accounts 8lve a true and falr vlew whlth Is n¢X a matter ¢onsFdered as part of art Independeni exarnlnallon. I have no concerns and have come across nc other matters In connectlon wlth the examlnatlm to whlch Jttention should be drawn In thls report In order to enable a proper understandin8 of the accounts to be reached. Peter Reast Chartered Accountant 78 Cedar Road Mickleton, Chippln8 Campderb Gloucestershir• G155 6SZ 2 *-t-K_ 2021 Henley in Arden Guild Hall Trust Statement of financial activities for the period ended 28 August 2020 28.08.20 31.03.20 (5 months) (12 months) Incoming resources Incoming resources from generated funds Donations and grants Guild Hall Ground floor Rent including service charge Contribution to insurance costs Other receipt5 Sundry lettings 12,250 13,468 3,833 11,000 594 3,615 16,083 28,677 Incoming resources from charitable artivities Guild Hall Fundraising Website sponsorship 1,508 2,736 312 312 4.244 Total incoming resources 16,395 32,921 Resources expended Cost of generating funds Fundraising costs Charitable activities Maintenance of Guildhall Storage facility, garden furniture, staging and lighting Guildhall 125 2,000 1,687 6,880 18,870 2,846 Gardens 2,782 4,469 28,596 Governance costs Independent Examination Professional fees Administration 160 865 91 160 3,552 198 1,116 3,910 Total outgoing resources 5,710 34,506 Net incoming loutgoingl resources £10,685 £11,585) Henley In Arden Gulld Hall Trust Balance sheet at 28 Au8USt 2020 31.08.20 31.03.20 Current assets Cash at bank Custodlan's cash IIDai 42.481 310 31.796 310 £42,791 £32.IC TnNt fvnd As Jt l Aprll 2020 rplus Ideficltl for the peflod 32.1(￿ 10.685 33.691 (l.S851 As •t 28 Au8ust 2020 £41,791 É32.106 All of the above assets were transferred to Charity Number 1185264 on 28 A4ust 21120. The fifi•nclal ststiftiertts were appro¥ed b¥ the Trymees on ?- S•ptembtr 2021 Hl8h B•lllff -r.E . Tr-A The Ch•lrni•n of ihe manaaln8Tf￿¢ees Tre•suier Henley-in-Arden Guild Hall Trust Charity Number 1185264 Financial statements For the year ended 31 March 2021 Henley-in-Arden Guild Hall Trust Financial statements for the year ended 31 March 2021 General information Managing Trustee5 Graham Smith Thomas Mangan Alistair Price James Dovey Tony Capps Dr Douglas Bridgewater Norman Kench john Latham Rev John Ganjavi Duncan Bainbridge David Lodder DL john Rutherford Address of Charity The Guild H311, Henley-in-Arden, Warwickshire B95 SAU Charity Number 1185264 Bankers Barclays Bank 150 The Parade Leamington Spa Warwickshire CV37 4AZ Independent Examiner Peter Reast Chartered Accountant 78 Cedar Road Mickleton Chipping Campden Gloucestershire GL55 65Z Henley-in-Arden Guild Hall Trust Trustees, report for the year ended 31 March 2021 The Trustees present their report and the accounts of the charity for the year ended 31 March 2021. Trust deed The Henley-in-Arden Guild Hall Trust is a Charitable Incorporated Organisation and was registered with the Charity Commission on 11 September 2019 (Registered number 11852641. The charity took over the assets previtsusly held bv registered charity number 219520 as at 28 August 2020. Trustees responsibilities The Trustees are required to prep3re financi81 statement5 for e8ch financial year which give a true and fair view of the state of affair5 of the charity and of the incoming resources and application of re50urce5 during the year and of it5 State of affairs at the end of the year. In preparing those financial statements the Trustees are required to'.- 11 select suitable accounting policies and then apply them consistentlv 21 make judgements 8nd estimates that are reasonable and prudent and 31 prepare the financial 5tatement5 on a going concern ba515 unles5 It 15 inappropriate to presutne that the charity will continu& in operation. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are a150 responsible for Safeguarding the a5set5 of the charity and hence for taking reasonable steps for the prevention and detection of fraud and breaches of law and regulations. Under the terms of the Deed of Trust the endowment of the Trust namely the Guild Hall, Cottage and garden51'the Guild Hall is administered by the Managing Trustees. The Managing Trustees are the High Bailiff, Officers for the time being of the Court Leet of the Manor of Henley in Arden and the Rector for the time being of the United Benefice of Beaudesert and Henley in Arden and any other residents appointed by them. They in turn delegate the day to day management of the Guild Hall Cottage and Bardens to the Managing Committ&e consisting of 3 number of M3n3ging Trustees elected on 3 periodic basis. The Tru5tee5 have a risk tllanagement strategy comprising a regular review of the risks the charity may face and procedures to mitigate those risks. Objertives The Henley in Arden Guild Hall Trust's public benefit is to use the Guild Hall for any charitable purpose for the benefit of the inhabitants of the Parish of Henley in Arden and Beaudesert, as the Managing Tru5tee5 shall think fit and to apply any rent5 and profits towards the cost of running the Guild Hall. The Charity is dependent on monies donated by visitors and fund-raising events but primarily on income generated from renting the ground floor. Charity Commission Guidance on Public Benefit The activities the Charity has performed during the year have been severely limited because of the Covid restri£tion5. In normal circumstances the Charitable aims would include Opening the Guild Hall and Gardens to the public Using the Guild Hall for local groups and committees to hold meetings, performing arts, amateur dramatics and fund raising events The gardens are used to hold plays, musical events and events during the Arden Music Festival, the Christmas Fair and for wedding photographs Annual historic events such as the Court Leet Annu31 Assize Local education establishments are encouraged to visit and explore the history of the ancient Guild Hall Henlty In Arden Gulld Hall Trust Trnstee< report for the year ended 31 ￿rth 2021 (contlnued) In order lo appeal to all sections of the k¥Jblic local people afe, in normal Cifcumstances. en(ournged to hold rneetsn￿ al th¢ GIMld Hall. attend kxal events held t￿re and vi51¢ the Hall a￿1 Gardens The Tnjstees are aware of Charity Commi55ion 8uid•nce cfi public benefft arrfl considerthal the Charivs aim5 Is set out above are for benefft ol •115ertiOns ol the C￿lmunity and meei the priKiples of pubk'c bel￿fit laKJ down by the Charity Commission, The reasons why the ch4rity needs rese￿$ Gulldhall Is • Ilsted bulldlfi& Theft c¢ntlnu•l m*nternJnce and repalr requkements to boih the 61ild Hall and the ianlens To lund upyèdirs tr* tr#Jndlw •nd Imwove the fKlllties for usefs •r#* vlsttors to the Gulld to as lar •$ P055iblE meet Cufrent needs The level of Reser¥es the Trullees belleve the Chaflty needs Tht Charitys only regular xwrce of irKome is the rent from the 8r¢und floor. Charity wishes to build towards reserves up to approxlmatety £30.(ThXi. Step5 the Chafity wlll toke to m•lntsln reserN The Chafliy wlll contlThue to dwree for use of the Hall and Garden twhen apprnptlat¢ and ￿ enoaAe In Iimdrai5in8 arti￿tIeS as a meaD5 of Inco￿ supplementary to Its makn sourte of Incorne from tho lease of the yound floof. H•8h Bèli ill •nd Chairman of the Managing Trnstees 2021 Trèastsref 1 <4- fd Independent Examlnerfs report to the Trustees of Henk*in-Arden Guild Hall Triist For the year ended 31 March 2021 I report to the tNsteesoTh the accounts ol the Charity vthich are set out on pages 6 to 7. Re5P¢m51blHtles and ba$15 of rnport As the charfty trustees yov are reswnsiblp ftjf the prepar•tiofi of the accounts In accordante wkh the requirement5 of the Charities Ad 20111'the Art'l l Tepon In re5pert of m¥ emaminaiion of èccourts carried out under section 145 of the Act and In Carryi￿ fyjt my examin3tK)n l the folknvRd all ol the applicable dIre(l￿n$ glven by the Ch•rity ¢(￿￿misSion under settion 1451Sllbl of the ACL Independent examlnerfs statement I hove completed my exarnlnatlon. I confimi that no material matters have come to rny artention In ¢onnectlon wlth the examlnation giving me cause to believe In any materlal respect: . accounti118 fecords were not kept as wuired by seciion 130 of the Art: or 2. the accounts do not accord with those records; Of 3. the accounts do not comply with the appllcable requlremeFrts concerning the foTm and content of ccount5 set out in the Charltles (Accounis and ReporTsl Regulation5 2(K)8 other than any requlremeni Ihat the acrovnt5 give è true and falr view which is not a matter considered as Part of an independent examination. I have no concerns and have come across no other matters in connection with the examlnatlon to whlch 8ttention should be drawn In this report in order to enable a proper underslandlng of the accounts to be reachèd. Peier Reast Ctrkartered Acc¢untint 78 Cedèf Road MickEeion, Chipprng carn￿ Gtoucestershlre GL55 6SZ 02 September 2021 Statement of financial activities for the year ended 31 March 2021 2021 2020 Incoming resources Incoming resources from generated funds Donations and grants Guild Hall Ground floor Rent including service charge Contribution to insurante costs Other receipts Sundry lettings 14,774 5,500 593 20,867 Incoming resources from charitable activities Guild Hall Fundraising Website sponsorship 468 468 Total incoming resources 21,335 Resources expended Fundraising costs Guildhall Charitable activities Maintenance of Guildhall Insurance Electricity Water rates Gardens 1,393 2,144 236 385 3,708 7,866 Governance costs Independent Examination Professional fees Administration 360 288 648 Total outgoing resources 8,514 Net incoming resources £12,821 Henley-iTrArden Guild Hall Trust 8alance sheet at 31 March 2021 2021 20 Cwrent assets C4sh at bank Cu5todièn'5 C￿ lI￿t 55.302 yio Trtal •M•ts É55.612 Repr•s•nted by Ttyst fund Assets transferred froffl Registered C￿lity 219520 rplus for the year . 42.791 12.821 As at 31 M•rch 2021 £55.611 The fiMTrC￿1 siltements were •ppro¥ed by the Trustees on 2- Seoember 2021 Hlgh 8•Kiff The C￿lM￿n of the MaM8lni Trustees Treasu